IR-HRM_003

ISLAMIC RELIEF

NEW STAFF INDUCTION CHECKLIST

Name:______Office/Department:______

First day in the Office

Department Induction
(First Day in Office) / Human Resources - (person name)
Time & Date:
Information / Date covered / Initials of staff member confirming completion
New Joiner / Dept. Rep.
Offer Letter Acceptance
Contract signing
Joining Report & Other HR joining forms
Short tour of the work environment including: location of equipment (photocopier etc) and facilities (toilets/ meal arrangements etc)
Introduction to immediate colleagues
Introduction to the role and work of other departments in the organisation.
Employee Handbook briefing & collecting its copy. Brief about IRP Extranet & its usage.
Personal Policies (HR Manual, Employee Code of Conduct, Integrity Pact)
Probation / Appraisalorientation/ Staff development
UK Bribery Act 2010 Orientation
Organisation structure
(Country Office, Area Office, Field office and Field Units)
  1. Leave arrangements Absence/ illness reporting, LMS Orientation
  2. Name configuration in Attendance system, Attendance system
  3. Email Generation (welcome email and creation of official email ID)
  4. Employee Card
  5. Screening Report for Personal File
  6. Details for AX System
  7. Probation Work Plan

Department Induction / SECURITY / FOCAL PERSON
– (person name) Time & Date:
Information / Date covered / Initials of staff member confirming completion
New Joiner / Dept. Rep.
Security updates, protocols & guidelines
Security policy
Department Induction / Country Director OR A/PM Office –
(person name) Time & Date:
Information / Date covered / Initials of staff member confirming completion
New Joiner / Dept. Rep.
Welcome from CD or A/PM
Brief Introduction of the organisation & its operations
Division/Department Induction / Line Manager/ DeptNominee - (person name)
Time & Date:
Information / Date covered / Initials of staff member confirming completion
New Joiner / Dept. Rep.
Discussion on Job Description
Project/Programme Orientation
Department structure
Strategy document sharing
Familiarisation with the main duties and responsibilities of the job.
Development of Work Plan during Probation Period
Department policies and procedures
Sharing of policy manuals
Communication /IT facilities
Email, Internet
Computer /Laptop
Word processing (MS Office)
Telephone/Mobile
Department Induction / HUMANITARIAN PROGRAM - (person name)
Time & Date:
Information / Date covered / Initials of staff member confirming completion
New Joiner / Dept. Rep.
Review progress on learning the job
Introduction to key internal and external contacts.
Meeting with Humanitarian Staff
Department Induction / PROGRAM - (person name)
Time & Date:
Information / Date covered / Initials of staff member confirming completion
New Joiner / Dept. Rep.
Review progress on learning the job
Introduction to key internal and external contacts.
Review of Quarterly progress reports
Meeting with Program Staff
Review of Project documents
Department Induction / Supply Chain & Services-(person name)
Time & Date:
Information / Date covered / Initials of staff member confirming completion
New Joiner / Dept. Rep.
Review of SC & Services Procedures
SC & Services Formats
Review of procurement policies and procedures
Department Induction / FINANCE- (person name)
Time & Date:
Information / Date covered / Initials of staff member confirming completion
New Joiner / Dept. Rep.
Finance policies
Documents and procedures
Basic Training of Financial reporting
Review of Budgeting
Review of Financial reports
Department Induction / CHILD PROTECTION STAFF/FOCAL PERSON - (person name) Time & Date:
Information / Date covered / Initials of staff member confirming completion
New Joiner / Dept. Rep.
Introduction & orientation onChild Protection Policy
Department Induction / MEAL
PERSON - (person name) Time & Date:
Information / Date covered / Initials of staff member confirming completion
New Joiner / Dept. Rep.
Review of M&A Framework
Review of IR Achieve Management Policy

I Completed my induction in Islamic Relief as per above schedule. Also I have collected copy of Employee Handbook and I have read & understood its contents.

By signing here I agree with & will abide by it contents.

As a line manager of above mentioned staff, I endorse that he/she has completed his/her induction as per above plan.