Page 117 14th March 2018

At Kay Park Parish Church Kilmarnock, on Wednesday fourteenth March two

thousand and eighteen years, which day Kirk Session met and was duly constituted with prayer.

Sederunt: Very Rev William Hewitt, Mrs J Grant Clerk and other ruling Elders

as per register with apologies noted. TheMeeting was constituted with reading and

prayer.

The List of Business: the agenda as submitted by the Clerk was approved with one

additional item.

Minutes of the Previous Meeting: held on 14th February 2018 were approved and

signed.

Matters Arising:None

Correspondence:a) Email – Commissioner to General Assembly. Kirk Session unanimously approved the nomination of Mr J Davies as Commissioner.

b) Email – Mrs E McLeod sought approval to make a donation to Fair Trade from

the Sunday Coffee Fund. After discussion, it was felt that it was not a decision for Kirk Session and the matter referred to the Sunday Coffee Committee. It was agreed to promote Fair Trade within the church and Mrs McLeod agreed to take this forward.

c) – Letter of Resignation received from Mrs Linda Gilchrist. A reitiral presentation will take place on 08th April 2018. A copy of her letter will be forwarded to Very Rev David Lacy.

d) – Letter of Resignation received from Mrs Betty Anderson who wished to relinquish her district elder duties but to remain on the Welcome Team. The Clerk was asked to write to Mrs Anderson thanking her for all of her service.

Presbytery Report: Mr Hamilton reported that the last meeting had been a business meeting and referred to the Mission Primer Fund. Mr Hamilton encouraged Kirk Session to consider an application to the Mission Primer Fund.

Fiscal Reports: (a) Mr Andrew Inglis, newly appointed Joint Property Convener spoke to his previously circulated report. Reference was made to the Quinquennial Inspection but the meeting was advised that Presbytery were now carrying these surveys out at ten yearly intervals as opposed to five years previously.

b) Dampness has been detected in a downstairs area at the rear of the manse and a proposal will be put forward in due course as to how to tackle this issue.

c) Problems continue to be experienced with the lift and Mr J Davies has offered to take this matter up with Pickerings.

d) The Moderator referred to the visit of the Fire Officer who had in the main been happy with the progress made since his last visit and we await his written report.

The Fire Evacuation Procedure needs to be developed further and training given to Welcome Team Leaders.Mr Inglis was thanked for this report and he left the meeting.

Finance: – The Treasurer spoke to the statement as at the end of February 2018, which showed that we were under budget by £3276 at end February 2018.

Mr Steven went on to present the Annual Accounts to 31st December 2017, which were proposed by Mr R Hamilton, seconded by Mr W Caldwell and unanimously approved by Kirk Session. Mr Steven reminded Kirk Session that we might incur a charge from Henry Brown & Co for the audit this year.

Church Roll – Removal of Mr Charles Cuthbertson (by death) of 25 Holehouse Road Kilmarnock.

SEDERUNT

AGENDA

MINUTES

MATTERS ARISING

CORRESPOND

PRESBYTERY

FISCAL

PROPERTY

FINANCE

CHURCH ROLL

Pastoral Focus Group Report: Mr Caldwell spoke to his report the two main points being to facilitate church attendance for those not able to attend due to a lack of transport and to ascertain those who may wish a home visit. It was proposed that we revisit this report after the summer. Mr Caldwell and his group were thanked for their work in this regard.

Vacancy – Church Officer/Cleaner/Weekend Caretaker. Mr. P Scoular was asked to leave the meeting. Mrs Susan Muir will take over as Church Officer. A suitable person has been identified for the Weekend Caretaker post and possibly that of cleaner. He will notify us as soon as possible if he is in a position to take up the post(s). Mr Scoular rejoined the meeting.

Easter Arrangements: Noted.

Summer Arrangements: Joint Services with STAMS have been agreed as follows:

08th, 15th and 22nd July in STAMS with Rev E Simpson preaching. 29th July (ES preaching) 05th and 12th August with Rev J McNaughtan. A Summer Club will be provided by both churches.

Stated Annual Meeting: It was confirmed that the SAM would take place on Sunday 29th April 2018 immediately following the close of the morning service. Copies of the Annual Accounts and Minutes of the previous SAM will be available on the two previous Sundays.

Fellowship Report: Noted.

Weekend of Invitation: June 15 –17 2018.

Mr R Hamilton gave a brief resume of the proposals for this weekend and a flier was available giving further detail. Mr Hamilton encouraged every elder to get behind this

initiative.

Examination of Records: Noted.

Safeguarding: No report.

Children and Youth: No report.

Nominations Committee: No report.

Minister’s Notes: It was proposed that the date of the June meeting be held on the 20th June instead of the 27th 2018. Agreed.

Sanctuary Chairs: It was agreed to re-distribute the chairs with arms within the Sanctuary.

Date of Next Meeting: The date of the next meeting is 09th May 2018.

Close: The meeting was closed with the saying of The Grace.

Moderator ______

Clerk ______

PASTORAL CARE

FOCUS GROUP

VACANCY CHURCH OFFICER

EASTER ARRANGEMENTS

SUMMER ARRANGEMENTS

STATED ANNUAL MEETING

FELLOWSHIP

WEEKEND OF INVITATION

EXAMINATION OF RECORDS

SAFEGUARDING

CHILDREN & YOUTH

NOMINATIONS

MINISTER’S NOTES

SANCTUARY CHAIRS

DATE OF NEXT MTG

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