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Troop 26
Committee Meeting Minutes
Meeting Date –September 7, 2006

Committee Chairman Ted Dubie called the meeting to order at 7:06pm. As we had just learned that Gary, one of our special scouts, had passed away a few hours earlier, the mood was solemn. Ted asked John Points to offer an opening prayer. John also offered a story of his last canoe ride with Gary. The meeting was held at the Kirk of the Hills Church.

The following troop leaders and committee members were present.

Ted Dubie

Terri Duncan

Tony Duncan

Ted Giovi

Dennis Kielbarth

Randy McGuire

Greg Rusco

John Points

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Bill Shaffer

James Smith

Mike Sturm

Jeff Weaver

Wayne White

Ray Yarroll

Dennis Zvacek

Donalyn Zvacek

16 attendees

Previous Meeting Minutes

Dennis reviewed the minutes of the August 2006 meeting, which were taken by Terri Duncan. Printed copies were available and a copy is attached. The minutes were approved unanimously.

Treasurer’s Report - Randy McGuire

Randy provided a combined a July and August Treasurer’s report. The reports were divided into a Receipts and Expenditures Report, a Hale 2006 Summer Camp – Final Results, and a Cash Status Report. The report package is included as an attachment to this document.

Randy summarized the reports. Lettered callouts are highlighted items.

Randy thanked Greg Rusco for setting in as Treasurer while he was away.

Cost of the Special Camporee will be $12 per person.

Following a question on the Hurricane Relief Fund, Bill said he would follow-up and try to find the troop he talked with at summer camp.

The report was approved unanimously.

Calendar Review

Sept – Fall Festival 23, SPL Investiture 18, Brush Creek 29-31

Oct – TU Concessions 3, OA ordeal 6-7, Eagle papers 16, TLC 17, Pine Tree 19-22, Garage Sale 20-21, Riverwalk BBQ Festival, Eagle Board 24, Webelos Woods 27-29, Pumpkin Carving 26, Woodbadge Reunion 26

Nov – Campout 10-12, TU Concessions 11, Merit Badge Madness 18

Dec - Campout 1-3

Jan - Campout 19-21

Feb – Boy Scout Sunday 4, Campout 16-18

Mar – Campout 9-11

Scoutmaster’s Report

As promised in a recent email, Bill provided a written Scoutmaster’s report. A copy is attached. The report stresses the need for improved communication. We need to use every tool available. Bill and Andy plan to preset permanent dates to allow families to plan. The scribes will hand out, mail, and email the calendar. When troop meeting announcements are underway eve3rything needs to stop. Jeff suggested we encourage personal accountability. Charge the patrol leaders to accomplish their jobs. Bill plans to periodically review progress toward the goals listed in his report.

Summer Camp – Bill has talked to Lloyd. Hale has lost its personality. After the discussion Lloyd offered some info on Many Points camp in Minnesota. A summer camp selection committee will be set by the October committee meeting and a decision will be made by the November meeting.

Leader Training – Identify new dads and get them involved

Float trip – Ted did a great job.

Court of honor – Sunday attendance was up. November 19th was set as the next Court. John Points will work on Webelos Woods and invite them to the court. There was a suggestion to do the troop awards first to build toward Eagle but have a set time to start the Eagle presentations. Bill plans to delegate more court preparation.

New idea – Andy will plan the Mar campout. This will continue. The outgoing SPL will plan the 1st campout in the next term, to aid the transition.

Troop Website

Mike Strum reported time had gotten away from him. He has a new local contact with our service provider. Photos will be loaded Jambo first. Everything will be set by the end of this month. Mike asked for any and all web layout or design ideas.

Fundraising

Garage Sale – Oct 20-21, location TBD. Terri, Donalyn and Cary are planners. Approximately 15 families have asked for information.

Riverwalk BBQ and Bluegrass – Need about 40 scouts to sell taster kits. Money will be allocated between Tulsa26Scouts, Troop 78 and Troop26.Terri will have more information in two weeks. Adults are needed to help the scouts.

New Business

Dennis Keilbarth offered a plan for a mini-backpacking trip. This was seen as a program item and referred to Bill. A copy of the plan is attached.

Tony reported a boat is needed for the special camporee. Renting a boat if needed was approved.

Purchase of a color laser printer to produce programs and certificates was approved.

Next Meeting

The next Troop 26 committee business meeting will be held at 7:00 pm on October 5, 2005, at the Kirk of the Hills.

The meeting adjourned at 9:17 pm.

Submitted by,

original signed by

Dennis Zvacek

Troop 26

September 7, 2006

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