GOVT. OF NCT OF DELHI
OFFICE OF THE MEDICAL SUPERINTENDENT
SUSHRUTA TRAUMA CENTRE, 9, METCALF ROAD, DELHI-54
TENDER FORM FOR HIRING OF TWO COMMERCIAL VEHICLES
1. Name of the Tender : Hiring Of Two Commercial Vehicles
2. Tender Issued To : ______
(Name & address of the Firm)
______
3. Cost of Tender form : Rs. 250/- (Rupees Two Hundred & Fifty only),
(Non-Refundable)
4. Opening Time & Date : 03/04/2008 at 10.00 AM
of sale of Tender Form
5. Closing Date & Time of : 15th April 2008 at 01.00 P.M
Sale of Tender Form
6. Last Date & Time of : 15th April 2008 at 02.30 P.M At The
Receiving the Tender Office of the Medical Office Of
The Medical Superintendent
Sushruta Trauma Centre 9,
Metcalf Road, Delhi-54
7. Venue, Date & Time of : 15th April 2008 at 03.00 P.M At The
Opening the Tender Office of the Medical Office Of
The Medical Superintendent
Sushruta Trauma Centre 9,
Metcalf Road, Delhi-54
Note - Tender forms can be downloaded from Delhi Govt. Web site http://www.delhigovt.nic.in/tender in case tender forms are downloaded from web site an amount of Rs 250/- (Rupees Two Hundred & Fifty only) in form of Bank Draft/Postal Order in favour of D.D.O. Sushruta Trauma Centre is enclosed as cost of tender along with tender form.
GOVT. OF NCT OF DELHI
OFFICE OF THE MEDICAL SUPERINTENDENT
SUSHRUTA TRAUMA CENTRE, 9, METCALF ROAD, DELHI-54
F. No.- Dated:
TENDER NOTICE
To,
M/s______
______
______
Subject: - Limited Tender for Hiring Of Two Commercial Vehicles at Sushruta Trauma Centre, for the period 01/05/2008 to 30/04/2009.
Sir,
Sealed quotations are hereby invited for the annual contract for providing hiring of commercial vehicles for STC at following terms & conditions.
Instruction, terms & conditions in respect to the tender are as under:-
1. Sealed quotations in prescribed form (Annexure-1) duly filled in must be submitted to The Medical Superintendent Sushruta Trauma Centre, Delhi, along with Bank Draft/ Pay Order/FDR in favour of D.D.O., Sushruta Trauma Centre, Delhi as EMD for providing Hiring Of Two Commercial Vehicles at this hospital latest by 15th April 2008 at 02.30 P.M At the Office of The Medical Superintendent Sushruta Trauma Centre 9, Metcalf Road, Delhi-54.
2. The tender form will be Opened on 3rd April 2008 at 10.00 A.M At The Office of The Medical Superintendent Sushruta Trauma Centre 9, Metcalf Road, Delhi-54 by a tender opening committee constituted for this purpose in presence of the tenderers who are present
3. Tender forms are not transferable.
4. The tender form should be filled in legible handwriting or typed without any cutting/ over-writing/ erasing.
5. The tenderers required to be prepared in two respective sealed envelopes as detailed below.
A). Envelope A - (Technical Bid): The envelope should be subscribed as “Technical Bid for Limited Tender for Hiring Of Two Commercial Vehicles” and should contain
i. Original tender form/downloaded form duly filled and signed on each page.
ii. EMD of Rs. 10,000/- (Rupees Ten Thousand only) in the form of Pay Order/Bank Draft / FDR in favour of The D.D.O. Sushruta Trauma Centre. EMD in the form of Post dated Cheque or in any other form will not be acceptable.
iii. UNDERTAKING on a Stamp Paper of Rs. 10/ as per ANNEXURE -2
iv. PAN (Permanent Account Number of Income Tax) and Self attested photocopy of last financial year income tax return as a proof.
v. Details of hospitals/departments where such services have been/are being provided in the last one year and a certificate of satisfactory performance from respective hospital/department issued by competent authority (if any).
B). Envelope B - (Price Bid) – The envelope should be subscribed as “Price Bid for Limited Tender for Hiring of two Commercial Vehicles” and should contain:
i. Monthly rates quoted for each vehicle in original ANNEXURE -3 as per following :
The rate contract of hiring of two vehicles for Sushruta Trauma Centre shall be-
a) 10 Hours/80 Kilometers per day for six days a week.
b) Charges for extra Kilometer & for every extra Hour.
Technical Bid, Price Bid envelope & Duplicate Price Bid envelope prepared as above must be kept in a single envelope, subscribed as “ Limited Tender for Hiring of two Commercial Vehicles at STC”, date of opening, name and address of the tenderer.
6. Tender will be opened in two phases i.e. Technical Bid & Price Bid. Tenderer who become successful in Technical Bid will only be considered for the Price Bid and the forms of unsuccessful tenderers in technical bid will be summarily rejected.
7. Tenders not confronting to these requirements will be rejected and no correspondence thereof shall be entertained whatsoever.
8. The contract (Hiring of vehicle/vehicles) will be for a period of 12 (twelve) month from the date of award i.e. (01/05/2008 to 30/04/2009).
9. The rates should be given in the figures as well as in words, otherwise the tender will not be considered.
10. The quotations should be typewritten free from erasing and overtyping with proper docketing. Hands written quotation are not acceptable.
11. The Tenderer should sign each page of quotation with stamp. The authorized signatories must enclose the authorization letter issued by the Tenderer.
12. The Tenderer should comply with all the legal requirements.
13. The Tenderer should sign an undertaking in the prescribed Performa attached with the tender, failing which the tender would not be considered.
14. The tenderer shall submit EMD of Rs. 10,000/- (Rupees Ten Thousand only), in the form of Pay Order/Bank Draft/FDR, pledged in favour of D.D.O. Sushruta Trauma Centre. Any tender without EMD will be summarily rejected.
15. Attested photocopies of PAN number/ latest Income Tax clearance Certificate should be attached in the Prequalification Bid.
16. A passport size photograph of tenderer duly attested must be submitted with application. Documents as proof of identity and residence must be submitted along with.
17. Tenders not supported by all the documents as asked will be rejected.
18. Any person who is in Government service or an employee of this hospital shall not be made partner to the contract by the contractor directly or in the manner whatsoever.
19. The Medial Superintendent STC reserves the right to accept or reject any or all quotations without assigning any reason.
20. The successful tenderer shall submit security deposit Rs. 25,000/- (Rupees Twenty Five Thousand only) only in the form of FDR for one year, pledged in favour of D.D.O. Sushruta Trauma Centre payable at New Delhi, as security.
21. The security money has to be deposited within seven days of award of the contract otherwise it will be presumed that awardee is not interested in the contract and his EMD will be forfeited and his contract will be terminated. In case of rejection due to failure to deposit Security money the next successful bidder will be offered the contract.
22. For any breach of the terms & conditions on the part of the Contractor, the Medical Superintendent will be fully empowered to impose penalty to the extent of Rs. 2000/- (Rs. Two Thousand only) and forfeit the Security money besides termination of the Contract.
23. The Transporter shall abide by the rules/ regulations and orders issued by The Medical Superintendent Sushruta Trauma Centre, Delhi-54.
24. The Security deposit shall be refunded sixty days after the date of completion of the contract only on production of no dues certificate.
25. The vehicle/vehicles will be hired by Sushruta Trauma Centre, Govt. of NCT of Delhi and shall be used for official purposes only. Vehicle/vehicles will be used within the territorial limits of Govt. of NCT of Delhi.
a. The rate contract of hiring of two vehicle for Sushruta Trauma Centre shall be-
i. 10 Hours/80 Kilometers per day for six days a week.
ii. Charges for extra Kilometer & for every extra Hour.
26. Counting of Kilometers shall be from the place of duty, and a payment for dead mileage from garage to the place of duty will not be given.
27. In case of unexpected breakdown, a substitute vehicle shall be provided within reasonable time.
28. In case of non-supply of vehicle/vehicles, penalty of Rs. 200/- + hiring charges of another vehicle shall be paid by Tenderer, or it will be deducted from their monthly bill.
29. The Tenderer shall comply with all the instruction issued to him from time to time by the Govt. of NCT of Delhi.
30. All the expense for running/maintenance of the vehicles shall be borne by the Tenderer. The responsibility of the STC is to pay the monthly bill as per the rate contract.
31. In case of unsatisfactory performance, another vehicle shall be hired and Tenderer shall bear the expenses, or it will be deducted from their monthly bill.
32. The vehicle/vehicles shall be physically inspected and all relevant documents such as registration certificate, vehicle insurance, PUC certificate, driver’s license & other papers must be shown at the time of inspection. If the vehicle/vehicles are physically or mechanically unfit, it is likely to be rejected.
33. The Govt. of NCT of Delhi will not be held responsible for any loss or damage occurring to vehicle, driver, or loss of human life or other damages done by the driver or the hired vehicle. The Tenderer will be responsible for all damages or losses mentioned above. Any damage to the Govt. property due to hired vehicles the Tenderer will be liable to make good any such loss/losses and damages.
34. The Tenderer shall allow the representatives of the Transport Department, Govt. of NCT of Delhi, to inspect the vehicles, which may be found necessary from time to time. The time and date for this purpose will be fixed by the representative of Govt. of NCT of Delhi, with due regard to the convenience of the contractor.
35. On the expiry or earlier termination of this contract, the contractor shall vacate STC premises peacefully.
36. The bill along with certificate of satisfactory performance issued by M.O. I/C Transport shall be submitted monthly before the payment can be made.
37. The performance of the firm will be reviewed quarterly, in case not found satisfactory the contract will be terminated without any notice.
38. The licensee/contractor will have to present himself before the Medical Superintendent as and when required.
39. The quotation received after scheduled time will not be accepted. The quotation will be opened on 15/04/2008 at 03:00 PM in presence of committee of this hospital and representative of the quoted firms who are available at that time.
40. The firm quoting the LOWEST charges for 10 Hours/80 Kilometers per day for six days a week and abiding by the terms and conditions of the tender shall be awarded the contract. In case the rates are same then the firm quoting the LOWEST charges for extra Kilometer & for every extra Hour shall be awarded the contract
41. In the event of the Tenderer not supplying the vehicle/vehicles in on regular basis or committing any breach of any terms and conditions herein contained in the agreement, The Medial Superintendent, STC will be at liberty to terminate this contract without assigning any notice/reason forthwith and without prejudice, and will be entitled to forfeit the security deposit.
42. The payment will be made to the Contractor on monthly basis against the bill submitted by him. The bill in triplicate should be submitted to the In charge, Transport officer.
43. In case of any dispute of difference, the award of the Arbitrator appointed by the Lt. Governor of Delhi will be final and binding on both parties and the courts at Delhi/ New Delhi shall only have the jurisdiction over the same.
(DR. YADU LAL)
MEDICAL SUPERINTENDENT
ANNEXURE - 1
GOVT. OF NCT OF DELHI
OFFICE OF THE MEDICAL SUPERINTENDENT
SUSHRUTA TRAUMA CENTRE, 9, METCALF ROAD, DELHI-54
TENDER FORM FOR HIRING OF TWO COMMERCIAL VEHICLES
1. Name of the Tender : Hiring Of Two Commercial Vehicles
2. Registration of the Firm/Agency : ______
______
3. Name, address & Telephone no. : ______
of the Firm/Agency
: ______
4. Name & Designation of the : ______
Authorized person of the firm
: ______
5. Please Specify Whether the firm : ______
is sole Proprietor/Partnership Firm
Name of all Partners to be specified. : ______
______
6. PAN No. of the Tenderer : ______
or Latest I-Tax Return
7. Service Tax Registration : ______
8. Cost of Tender form : Rs. 250/- (Rupees Two Hundred & Fifty only),
(Non-Refundable)
9. Details of Earnest Money Deposit (EMD)
a. Amount : Rs. 10,000/- (Rupees Ten Thousand only)
b. FDR/Pay order/Bank draft no.: ______
c. Date of issue of Issue of FDR/ : ______
Pay order/Bank draft no.
d. Name of Issuing Authority : ______
10. Any other Information : ______
______
11. Declaration by the contractor:
This is to certify that I/We before signing this tender have read and fully understood all the term & condition and instruction contained herein and undertake myself/ourselves abide by them.
Place: Signature of the tenderer
Delhi: Name: ______
Address:______
Telephone no.: ______
Stamp of the firm
GOVT. OF NCT OF DELHI
OFFICE OF THE MEDICAL SUPERINTENDENT
SUSHRUTA TRAUMA CENTRE, 9, METCALF ROAD, DELHI-54
Check List
Hiring Of Two Commercial Vehicles For Sushruta Trauma Centre, for the period 01/05/2008 to 30/04/2009
Please check whether the attested copies of the following document have been attached or not.
A) TECHNICAL BID IN A SEALED ENVELOPE WITH FOLLOWING DOCUMENTS
- Bank Draft/ Pay Order of Rs. 10,000/- (Rupees Ten Thousand only) as EMD.
- Copy of PAN No./Proof of latest income Tax Return.
- Passport size photograph duly attested
4. Proof of Address Attached (Election I Card/Ration Card/Drivers License).
5. Undertaking on stamp paper of Rs. 10/- (Ten Only)
6. Detail of experience certificate (if any)
B) PRICE BID IN A SAPERATE SEALED ENVELOPE