TENDER FORM FOR SUPPLY AND INSTALLATION OF PETROL GENERATORS

ISSUED TO ------

INDEX

  1. SCHEDULE OF TENDER EVENTSPAGE 4
  2. TENDER NOTICEPAGE 5
  3. SCOPE OF WORKPAGE 6
  4. BOMPAGE 6
  5. TECHNICAL SPECIFICATIONS PAGE 7and 14
  6. REQUIREMENTS AND TERMS & CONDITIONSPAGE 7 - 12
  7. PAYMENT TERMS & CONDITIONSPAGE 13
  8. BID FORMPAGE 13 - 15
  9. DECLARATION BY BIDDERPAGE 15
  10. BRANCHESPAGE 16 - 17

I.SCHEDULE OF TENDER EVENTS

a. / Commencement of issue of Tender
Document: / 01.06.2016 / 10AM
b. / Last date for submission of tender bids at the
issuing office: / 10.06.2016 / 5 PM
c. / Date of opening of Technical & Commercial Bids: / Date will be inform later
d. / Venue: Head Office, Idukki District Cooperative Bank Ltd., Idukki.

II.TENDER NOTICE

Notice Inviting Tender for supply and installation of 7 KVA Petrol Generator

Sealed tenders are invited for supply and installation of Petrol Generators from reputed firms or their Kerala based authorized Representatives/Distributors. Parties competent as per above can obtain the tender documents with detailed particulars of the work and terms and conditions of tender from this office during the office working hours, other than Sunday or public holiday on payment of Rs.2000/- (Rupees Two thousand Only) plus Service tax and VAT in DD favoring The General Manager, The IdukkiDistrict CooperativeBank, .The last date of submission of completed tender is 10.06.2016 (5 PM). The tenders would be opened at Head Office of the bank and bidders or their duly authorized representatives may be present. The proposal opening date will be inform later.

General Manager,

The IdukkiDistrict Cooperative Bank Ltd.,

Idukki, Kerala State.

III.SCOPE OF WORK

The tender is for supply and installation of Generatorsat the Branches of The Idukki District Cooperative Bank (herein after mentioned as Bank).Theitems are for the use in the bank’s branches.

The selected company must be capable of installing the Petrol Generators. The tenderer must furnish list of their clientele along with their bid.

After testing, verification and entries, the bills of the items will be paid by the Bank. As per the Terms andConditions the firm will provide the after sales services and on-site warrantyfacilities.

The Scope of work includes- SupplyandInstallation ofPetrol Generators, installingand commissioning in coordination with the bank- (SITC) -. The company must commit toon-site warranty obligation.The scope of work can be summarized as -Delivering, installing, and commissioning Petrol generators of specified configuration at various branchesof the bank. Providing service and on-site support during warranty period. AMC Rate will be valid for 5 years from date of expiry of warranty period.

IV.Bill ofMaterial

Item Description / Qty
Petrol Generator- 7 KVA Capacity with specifications as given in respective section below and in spec form alongwith the Bid Form in the document / 09
Installation of the generator at the branches of the bank
On-site 3 year warranty support

General Specifications of Gen required:

The respondents to our advertisement are to give the following details in their quotation for Generator:

  1. NAME and address of the organization: The respondent must give the details in the proposal.
  2. ENGINE DETAILS: All details of the engine like- liquid cooled (coolant), BHP are to be mentioned in the quotation
  3. ALTERNATOR: Essential details must be mentioned in the response
  4. CONTROL PANEL: must be standard and must be as per KSE Inspectorate requirements
  5. FUEL TANK: capacity has to be mentioned.
  6. BATTERIES: The bank prefers to have EXIDE/PANASONIC make.
  7. ACOUSTIC: standards must be CPCB approved

V.REQUIREMENTS AND GENERAL TERMS & CONDITIONS

  1. The prime requirement of the tenderer(herein after may be mentioned in this document as ‘bidder or company’)is that the tenderermust be capable of supply and installation of the items requested for.
  2. The items mentioned in the BoM must be of best quality standards, manufactured and supplied by reputed companies. The bidder company must be authorized Dealer of the Manufacturer/PrincipalCompany.
  3. Original Authorization Certificate from the principal Company should have to be submitted when asked for.
  4. The Bidder Company should mention their turn-over during the last year and estimated turn over for the current year.
  5. The bidder company must have taken up and successfully completed similar work in banks.
  6. The Bidder Company should agree to support the warranty for a periodof 5years(Five years)after installation.

7.Only parties those have purchased the tender document are eligible to submit the tender.The tender document is non-transferable.

8. The Bank reserves the right to reject in its discretion any or all tender(s) receivedwithout assigning any reason.

9.Bidders should submit Earnest money deposit ofRs30,000/-.The EMD amount should be submitted alongwith the completed tender form as DD favouring the General Manager, TheIdukki District Cooperative Bank, Idukki. Tender forms without EMD amount will be rejected.

10.Tenders would be opened in this office and the bidders or their authorized representativesmay be present at the time of opening of the tenders. Thenumber of authorized representatives that may be present for any bidder islimited to a maximum of two. Tenders should be submitted in a sealed coveras indicated below:

a. Part I: Earnest Money Deposit

b. Part II: Techno-commercial bid

The sealed tender of the bidder company will be opened and verified for correctness of enclosures in the presence of the representative of the bidder company. The qualified tenders will be evaluated by the technical committee of the bank for its technical correctness and pursuance of other tender guidelines by participant bidders.

The shortlisted companies after the Technical evaluation will be called for detailed discussions and negotiations on the same day or another day. The quoting of the bidder companies will not be made openly availabletill completion of evaluation, discussions and negotiations with the shortlisted companies.

11.The tenders of the bidder companies, who are not represented at the opening of the tender, will be opened and verified by the Bank in-absentia. The companies can obtain the result of such tenders afterwards from the bank in person after fixing up an appointment with the bank.

12.Tenders received after due date and time would be ineligible to compete in theprocess.

13.The payment made for purchase of tender document is non-refundable.

14.Corrections/overwriting in the tender document should be avoided. In case of any discrepancy between the amount in figures and in words, theconcerned bid will be cancelled.

15.The techno-commercial bid must be in line with specifications andconditionsrequired for the tender. However, items with better specifications and competitive prices will be given due weightage and preference. The bid should be valid for 100 days from the date of openingof bids. Any deviation from these may result in rendering the tender ineligibletocompete for award of the tendered work.

16.Bidders should submit clearance certificate from tax authorities when demanded.

17.The delivery of Generators shall be accepted onlyafter inspection and approval of the itemsby this office. Inspection charges if any shall be borne by the company only and this officeshall make no extra payment for this.

18.The techno-commercial bid would be inclusive of all taxes, duties,surcharge(s) etc.

19.5 % from total bill amount will be withheld as Security Deposit for the Five year warranty period. The EMD of the successful bidder shall be adjusted against the security deposit for warranty period. The EMD shall be returned to all otherbidders within two weeks of finalization of the contract.

20.The quoted items must meet all the technical specificationsas mentioned in the technical specification section of this document. Any inadequacy in the given minimum specifications will disqualify the bidder company to be shortlisted during the evaluation process. Higher spec items will not get any leniency over the cost while selecting the competitive quotation.

21.The bidders would treat the details of the specifications and otherdocuments as confidential and would not reproduce or otherwise disclose thecontents to third parties without written authorization from this office.

22.All damaged or unapproved goods shall be returned at the riskof the tendererand costand the incidental expenditure thereupon shall be recovered fromtheconcerned party.

23.On acceptance of tender and issue of purchase order by the bank, the date of delivery should be strictly adhered to otherwise; the bank reserves the right not to accept the delivery in full orin part. In case the order is not executed within the stipulated period,bank will be at liberty to make purchases through other sources, and to forfeit the earnest money of the Tenderer.

VI.ADDITIONAL CONDITIONS

  1. All the materials will be delivered free at the bank’s desired location including all freight, forwarding, loading and unloading charges. The Bank will not bear any of these charges over and above the cost mentioned in the financial bid. The items are to be delivered free at the respective branches of the bank. The branches and each branch requirement are mentioned in the Attachmentalongwith this tender document.
  2. It will be the responsibility of the supplier for safe supply in full and good conditions atuser's point (bank’ branch) and purchaser (bank) will not pay separately for transit insurance (if any required).
  3. Tenders submitted for part of items in the BOQ or services will be treated as incomplete tenders and so will be disqualified during evaluation.
  4. In spite of the above clause, the bank reserves its rights to select single or multiple bidder companies to fulfill its requirements for which this tender has been published.
  5. The bank will have its rights, during discussions with the shortlisted companies,tochange the requirements/specifications of items mentioned in the BOQ in order to opt for cost-effective or technically more feasible solutions.Selection of the company will be done on the basis of technical evaluation of the Generator by technical experts and will not be limited to the lowest bid alone.
  6. The tenderer has to install all the generators at designated branches (locations) and commission the system inco-ordination with the bank and to the satisfaction of the bank. Prices quoted in the commercial proposal must be inclusive of the above mentioned services.
  7. Delay in the time of execution of work that is proposed by the company in delivery of items or in execution of the work after issuing a purchase order to the company will attract penal charges and the charges will be deducted from the cost of items/services. Inordinate delay on the part of the company in executing the issued Purchase order will culminate in cancellation of the Purchase order to the company without any notice to the company.
  8. Warranty period and terms are to be 36 months for the generator. On-site maintenance support has to be provided by the manufacturer through the tenderer during the warranty period. Any component required to be replaced within the warranty period will be totally new component and not reconditioned or repaired component. This is for the purpose of cost analysis to finalize the warranty package offered by the manufacturer.
  9. The tenderer shall bear all costs associated with the preparation andsubmission of its Bid, including the cost of presentation for the purpose of clarification of the bid, if so desired by the bank and the bank will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the Tendering Process.
  10. The bank reserves all rights to:
  11. Amend any of the above clauses for the purpose of arriving at a cost-effective total technical solution for the bank.
  12. Reject any tender/tenders or cancel the tender process all together without assigning any reason to the tenderers
  13. DURATION OF PURCHASE CONTRACT: The Bank desires to finalize a competitive rate contract for 7 KVA generators with the company for a period of one year. Therefore, the prices quoted must be valid for purchase of the item for a period of one year.

VII.Payment terms are mentioned below:

(a)On successful installation, testing and

Commissioning of all the items::95%

(b)Security deposit with held by the bank

to be paid back to the company after one

year from the date of last payment :: 5%

Total:: 100%

VIII.BID FORM (Bidder should submit their quotation strictly in the following bid format alongwith the attached specification details)

PART 1

Sl No / Item Description / Qty / UNIT/ PRICE / TAX / Total cost with Tax—with 5 year warranty / Remarks
1 / Petrol Generator 7 KVA with all accessories / 09
2 / Installation and commissioning of the item at the specified branch ( if any, in addition to the quoted price)
3 / Five year on-site warranty ON-SITEsupport
( if any, in addition to the quoted price)
TOTAL
On-site AMC charges in percentage (%)

PART 2

SPECIFICATION DETAILS OF PROPSOED GENERATOR (TO BE COMPLETED BY THE BIDDER)

Specification / Requirement / Compatibility / Remarks
Make/Model / Bidder to give
Power / 7 KVA
No.of phases / Single
Out put voltage / 230V
Power factor / 1
Current (1 Phase) / 33A
Cooling / Air cooled
Alternator / Brushless
Rotor type / Magnet rotor type
Starting system / Self start/recoil type
Engine / OHV, 4-stroke, Aircooled
Fuel / Petrol
Fuel consumption / Bidder to give
Fuel Tank capacity / Bidder to give
Performance class of generator / Bidder to give
Voltage regulation (Max) / +/- 1%
Class of insulation / H Class
Stator winding / Double layer
Wave form distortion / Bidder to give
Harmonic Distortion / Bidder to give

Place:Date:

SignaturePlace, Date and Signature of AuthorisedSiganatory with seal.

(To be completed by the bidder)

To

The General Manager,

The Idukki District Cooperative Bank Ltd.,

Head Office, Idukki, Kerala State.

Sir,

We have read all terms and conditions given in this tender form (Page 1 to Page 17) and submit this completed bid alongwith our willingness to the terms and conditions mentioned in this tender form.

Place: ------

Signature of authorized signatory of the bidder company: ------

Seal and date: ------

Bank’s Branches are located in the following places in Idukki District

S.No. / Branch in Idukki district / REQUIREMENT
1 / Head Office
2 / ADIMALI
3 / ADIMALY EVENING
4 / ANAKKARA
5 / CHEMMANNAR
6 / ELAPPARA
7 / IDUKKI
8 / KALIYAR
9 / KAMBILIKANDOM
10 / KANJAR
11 / KANJIKUZHI
12 / KARIMANNOOR
13 / KARIMKUNNAM
14 / KATTAPPANA
15 / KATTAPPANA EVENING
16 / KUMILI
17 / KUMILI EVENING
18 / KUNCHITHANNY
19 / KUTTIKKANAM
20 / MANGATTUKAVALA
21 / MANKULAM
22 / MUNDAKAYAM
23 / MUNDIYERUMA
24 / MUNNAR
25 / MUNNAR EVENING
26 / MURICKASSERRY
27 / MUTTOM
28 / NEDUMKANDOM
29 / NEYYASSERY
30 / POOPPARA EXTENSION
31 / RAJAKADU
32 / RAJAKUMARI
33 / SANTHANPARA
34 / THANKAMANI
35 / THODUPUZHA TOWN
36 / THODUPUZHA M&E
37 / THODUPUZHA MAIN
38 / UDUMBANNOOR
39 / UPPUTHARA
40 / VANDANMEDU
41 / VANDIPERIYAR
42 / VATTAVADA
43 / VAZHATHOPE
44 / VAZHITHALA
45 / VELLIYAMATTOM
46 / WEST KODIKKULAM

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