/ Please sign this form and send it within 14 days after the meeting with all travel documents (boarding passes, train tickets, fuel bills etc.) and the hotel bill to:
industriAll Europe
Att. Katja Grosser
Boulevard du Roi Albert II, 5
BE-1210 Brussels

Note on the reimbursement of travel and hotel expenses

Kick-off meeting of our project "Sustainability & Skills - Machine tools & Robotics", Brussels, 17th March 2015

IGeneral rules:

All participants will need to pre-finance the travel expenses and hotel costs by themselves. If eligible, industriAll European Trade Union will reimburse the travel and hotel costs (fully or partially) after the event subject to the following conditions.

IISpecific conditions:

1Travel expenses

Travel expenses (from the place of origin of the participant to the meeting place) are reimbursed on the following basis:

  • The journeys have to be carried out by the most direct and economic route.
  • For train and car, expenses will be reimbursedon the basis of the shortest and most economical route in 1stclass rail.
  • For air travel, special fares will be the normal basis of reference. The “full fare economy” will be accepted only on a case to case basis with proper supporting evidence. Air travel isauthorised only for a distance over 800 km (400+400). Expenses will be reimbursed on the basis of the most economical fare available at the moment of the invitation and allowing participation to the meeting and travel during the workweek.

No reimbursement is authorised for taxi fares or parking fees. No reimbursement is authorised for travelling costs while the travelling distance is shorter than 100 km.

2Hotel costs

  • Participants requiring a hotel room should settle their bill on the spot and send the invoice (or hand over to an industriAll European Trade Union representative on the spot at the meeting) to industriAll European Trade Union for reimbursement
  • Only one night will be reimbursed for this meeting (without bar and other services)

IIISupporting documents to obtain reimbursement:

All participants who demand the relevant reimbursement must provide their documents for reimbursement. Those documents are:-

The reimbursement form duly completed and signed including the price of the ticket, VAT number, bank account number, bank information (bank name, swift code, IBAN code)

The original return ticket (air/train) and boarding pass. The fare shall be shown on the tickets. Otherwise, there should be other official receipt indicating the fare. The original travel documents together with the hotel bill have to be sent within 14 days to industriAll European Trade Union after the conference.

For those who travel to the event by car, please indicate the price of the shortest and most economical route in 1stclass rail in the invoice. However, we will reimburse fuel costs, if these are cheaper than 1st class rail tickets. Please keep all fuel invoices, road charges tickets etc. and send them to us after the event.

REIMBURSEMENT OF EXPENSESIN CAPITAL LETTERS PLEASE

Title of meeting:Kick-off meeting of our project "Sustainability & Skills - Machine tools & Robotics"

Project number: 424006

Date: 17th March 2015Place: Brussels (Belgium)

NAME: ……….………………………………………………………………………

Organisation:……… …………………………………………………………………………………

Address:…………...... ………………………………………………

…………...... ……………………………………………

BANK DETAILS

Bank name/address…………………………………………………………………………………………………

Town / Agency:…………………………………………………………………………………………………

Country:…………………………………………………………………………………………………

Account number (IBAN)………………………………………….…………………………………………

BIC code:…………………………………………………………………………………………………

Account holder’s name:.……………………………………………………………………………………

Account holder’s address:.……………………………………………………………………………………

.……………………………………………………………………………………

JOURNEY (Entire mission)

Start from …………………………… (City) on ………………………………………(Day/ Month/Year/ hour)

Return to …………………………… (City) on ………………………………………(Day/ Month/Year/ hour)

Total in hours: ………………..……………………………………………………………………………………

EXPENSES

Travel: Air: ………………………………………

Train: ……………………………………

Car (nearest station): …………………….

Public transport: …………………………

Accommodation: ………...... ……… (Number of nights x cost per night)

Other: ……………………………………………………...... ………………………… (Based on receipts)

SIGNATURE: ……………...... ……………………………………………………………..

To be completed by the Secretariat:

Exchange rate: …………………………..

Total (€):