Meeting Minutes: November 15, 2016 @ 7:00 pm

Vanier College Council Meeting
Minutes / November 15, 2016
@ 7:00 pm
  1. Welcome
  2. Call to Order
  3. Motion to Commence @ 7:26 pm

Motioned by Lucas, Second by Kelita. [7-0-0]

1.2.Accept Minutes

  • Motioned by Menfes, Second by Fizz. [7-0-0]
  1. Accept Agenda
  2. Motioned by Seif, Second by Lucas. [7-0-0]
  1. Reports
  2. Master’s Office
  3. PresidentJason Lomboy
  4. Sign Cheques
  5. Office Hours
  6. Intramurals
  7. Vice-President Finance Menfes Kidus
  8. Writing cheques
  9. Dealing with BDO
  10. Opened office
  11. Worked on requisitions
  12. Talked with master’s office
  13. Cleaning
  14. Past problems fixing
  15. Played sports
  16. Talked with bank
  17. Meeting with athletics and Sami
  18. Vice-President Social/Cultural Man Van
  19. Open lounge
  20. Open office
  21. Clean lounge
  22. Contacted blue mountain
  23. Worked on formal
  24. Help with coffee house
  25. Attended YUSC meeting
  26. Help Fizz with lounge monitor hiring
  27. Vice-President Communications Christine Nieto
  28. Finished coffee house poster
  29. Finished snakes and lattes poster
  30. Finished movember carnival poster
  31. Finished & sent peer mentor door banner
  32. Started working on peer mentor hiring poster
  33. Talked to Seif & Peter about council apparel
  34. Promoted coffee house
  35. Emailed Oceanic for apparel update
  36. Worked on Movember decorations
  37. Put up coffee house sign-up sheet
  38. Played intramural sports
  39. Started on holiday decorations
  40. Took down Halloween decorations
  41. Prepared decoration materials for Social Sub Committee
  42. Promoted for NYHFB collection
  43. Updated website
  44. Labeled board games
  45. Director of Finance Sami Dessuky
  46. Attended athletics meeting
  47. Deposited money with Menfes
  48. Meeting with Janice
  49. Intramural sports
  50. Office hours
  51. Cleaned the office
  52. Wrote cheques with Menfes
  53. Conducted interviews for lounge monitors with fizz
  54. Helped promote coffee house and signed 3 people up
  55. Director of Social/CulturalRhyena Miller
  56. Intramurals
  57. Office hours
  58. Frost Week: Called skyzone, emailed putting edge, worked on outline
  59. Social sub: Ran meeting, posted minutes
  60. Director of Communications Fizz Oladiran
  61. Office hours
  62. Lounge monitor interviews
  63. Event promo
  64. Video editing
  65. Director of Campaigns/Advocacy Lucas Santos
  66. Office hours
  67. Bought games for movember carnival
  68. Printed vanier food drive, snakes and lattes, movember carnival, and coffee house posters
  69. Put up posters around York
  70. Donated to YFS food bank
  71. Donated to North York Harvest Food Bank
  72. Got the donation box order in for North York Harvest Food Bank
  73. Director of Administration Sello Tlelima
  74. Office Hours
  75. Res Council Meeting
  76. Cleaned the office
  77. Contacted BDO with Menfes
  78. Ordered Office supplies with the Master’s office
  79. Intramural Sports
  80. LAPS and clubs meeting with Seif
  81. Helped Athletics with their order
  82. YFS Representative Nicole Yanqui
  83. Vision boarding with Epic
  84. Posted about USAY's South Asian Resistance Week
  85. Postered for Mental Health Awareness Week
  86. Commuter Representative Seif Hamdein
  87. Office hours
  88. Filled in for Jason at LAPS and Clubs meeting
  89. Spoke to Britt(athletics) about opening the commuter room for rage night
  90. Residence Representative Kelita Silas
  91. Attended last meeting
  92. Meeting with Weston and Dishan
  93. Attended social sub meeting
  94. Office hours
  95. First Year RepresentativeTasha Reece
  96. Did office hours,
  97. Cleaned office
  98. Helped resolve an issue
  99. First Year Representative Ryson Budhram
  100. Office Hours
  101. Coffee House poster
  1. Updates
  2. President, Administrative, & Masters Office Updates — (Jason & Sello)
  3. VAC Updates -New Hiring (MOTION)
  4. Hiring is done
  5. Master’s Office
  6. Clubs moving office spaces in process
  7. Looking to get rid of extra furniture from club offices (Ask VAC)
  8. Looking for $500 or less to pay movers to move club furniture around – Menfes toconsider budget proposal
  9. FOOD DRIVE - high demand rice, chickpeas, feminine hygiene products, etc.
  10. ROOTS FOR CHANGE - Looking to affiliate with Vanier
  11. Main focuses - wellness programs, assisting in life after university, looking to do a job fair (mid-February)
  12. Meeting in student center: 313, November 28 @ 9:30AM - 12PM(registration), @ 12-1PM (meeting), and @1-3PM(social)
  13. Book Sale & Existere Updates
  14. Able to use Book store @ York’s amazon account
  15. Existere account – the club should be able to open their own account (Janice to look into it)
  16. Finance — (Menfes & Sami)
  17. Blank cheques were ordered and received
  18. Our audit account was assigned to a new manager
  19. Athletics – Looking to change honorarium percentages due to new council member additions
  20. Social & Cultural — (Peter & Rhyena)
  21. Social Sub-Committee
  22. Snakes & lattes November 22 @ 10am – 4pm
  23. Decorations started
  24. Have time slots for movember carnival
  25. Frost Week
  26. January 9th– 13th, 2017
  27. Events: Hot chocolate & movie night, Midnight skate, Skyzone, Putting Edge
  28. YUSC
  29. Working on garage sale
  30. Garage sale
  31. Master’s office donating books
  32. Complex 1 Vs. Complex 2
  33. Look for where the money will be donated or contributed to
  34. Sell for $1 OR do a Swap
  35. 1 week of selling during office hours
  36. Coffee House
  37. Continue promoting it
  38. Open to Vanier students only
  39. Help with decorations
  40. Peter book VC 001
  41. Pub Night
  42. To be hosted in February
  43. Blue Mountain
  44. January 27th -29th, 2017
  45. Glendon Gala
  46. Moved to January
  47. Still waiting on information on prices & date
  48. Campaigns and Advocacy — (Lucas)
  49. Movember Carnival
  50. 9AM set up
  51. 8 games  bolo toss, twister, bean bag tic tac toe, giant jenga, red solo cups, nerf guns, basketball shots (minute to win it), regular jenga (with hockey sticks)
  52. Using board games as well
  53. Lucas to print out rules
  54. NYFHB
  55. Goal for donation is 250lbs of food
  56. Consistently promote the drive
  57. Council to donate
  58. Communications — (Christine & Fizz)
  59. Promo
  60. Watch out for placement
  61. Send in your bios for the website
  62. Get promo info from VCP
  63. Lounge Monitor Hiring
  64. Robel, Kendra, Kidus, Morale, Dylan, Marcos
  65. Peter will train them
  66. Clubs
  67. YGA (York Game association) – Looking to use the lounge for an OverWatch Tournament on November 28, 2016
  68. YFS — (Nicole)
  69. Mental Health Awareness Week
  70. Next week November 21st -25th, 2016
  71. Nicole will post schedule
  72. USAY South Asian Resistance Week
  73. Schedules posted
  74. November 14th -18th, 2016
  1. Motions/Resolutions/Additions:
  2. Motion that Vanier college council hire Neil Ghosh as VAC Sports Director [7-0-0]
  3. Motion that Vanier college council hire Robel Alem as Sports Director [5-0-2]
  4. Motion that Vanier college council hire Stephen Bedeau as Sports Director [7-0-0]
  5. Sami walks in @ 8:11
  1. Motion to adjourn @ 8:26PM

Motioned by Menfes, Second by Peter. [8-0-0]

Next Meeting: November 22, 2016

Members Present / Members Absent
Mila Dadashev
Fizz Oladiran
Man Van
Christine Nieto
Seif Hamdeim
Nicole Yanqui
Lucas Santos
Kelita Silas
Menfes Kidus
Sami Dessuky
GUESTS:
Janice
Suneel
Jermaine / Jason Lomboy
Sello Tlelima
Rhyena Miller
Ryson Budhram
Tasha Reece

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