HYHA Board of Directors December 15th, 2014
Meeting Minutes
10/27/2018 - Page 1 of 5
Hopkins Youth Hockey Association
Minutes of the December 15th, 2014
Board of Directors Meeting
Members Present:Mr. Winter, Ms. Quale,Mr. Hymanson, Mr. Goldenberg, Mr. Lichty, Ms. Myers, Ms. Finn, Mr. Tin Greeley, Mr. DeGiulio, Mr. Hatzung, Ms. Slattery, Ms. Brodersen, Mr. Hoschka, Mr. Hoffman
Guests Present:Mr. Talatinik, Mr. Dow, Mr. Sebesta, Mr. Almquist
Call to Order: Mr. Hatzung called the meeting to order at 7:02 pm.
Charitable Gambling Report
Angela Quale, Charitable Gambling Manager
November 2014 Tuttle’s site had gross receipts of $117,257.00 and net receipts of $16,148.00. Actual allowable expenses were $10,174.00 plus taxes of $7,506.00 a realized net loss of $1,532.00. Payouts increased from 82.76% in October to 87.08% for November. Mainstreet site had gross receipts of $223,236.00 and net receipts of $36,111.00. Actual allowable expenses were $13,585.00 plus taxes and fees $11,174.00 for a realized net profit of $11,352.00 Payouts decreased from 84.67% in October to 83.82% in November. The combined approved expenses were $42,440.00 (allowable expenses plus taxes).
January estimated expenses are as follows:
Compensation (3 pay periods) / 18,500Accounting/consulting Fees / 1,000
Gaming Purchases / 5,750
Gambling Taxes & Fees / 20,500
Site Rental / 3,500
Monthly Storage Site Fee / 572
Misc Expense & Bank Charges / 2,000
Total $51,822.00
Cash balance checking account as of November 30, 2014 $ 96,960.07
(before taxes paid on 12/20/14) Cash Balance 11/30/13 was $ 103,843.83
Copies of the November tax return, as well as supporting documentation, have been provided to the secretary, and are available upon request.
Mr. DeGiulio made a motion to approve the actual November 2014 Charitable Gambling expenses. Ms. Brodersenseconded the motion. Mr.Hatzungcalled fordiscussion. There was no discussion. Mr. Hatzung called for a vote. The motion passed by aunanimous voice vote.
Mr. DeGiulio made a motion to approve the estimated January2014 Charitable Gambling expenses. Ms. Finnseconded the motion. Mr.Hatzungcalled fordiscussion. There was no discussion. Mr. Hatzung called for a vote. The motion passed by aunanimous voice vote.
Ms. Brodersen made a motion to approve November meeting minutes as written. Mr. Lichtyseconded the motion. Mr.Hatzungcalled fordiscussion. There was no discussion. Mr. Hatzung called for a vote. The motion passed by aunanimous voice vote.
Old Business:
New Business
Mr. Dow spoke to the board about opportunities for raising money for a potential new sheet of ice at the Pavilion. Mr. Dow discussed Hopkins demographics and the impact on fundraising.
Mr. Lichty proposed another option for association wide apparel purchasing for future seasons. Mr. Lichty also discussed the options for credit card processing at our concession stand. Mr. Lichty had a number of other interesting proposals for future seasons which were aimed at helping families new to the association to get to know each other.
Player Development Committee
Mr. Talatinik made a request for HYHA to purchase an assortment of goalie specific development equipment.
Ms. Finn made a motion to purchase goalie specific development equipment – not to exceed $500. Ms. Brodersen seconded the motion. Mr. Winter called fordiscussion. There was no discussion. Mr. Winter called for a vote. The motion passed by aunanimous voice vote.
Pavilion Improvement Committee
See above.
Promotions Committee
Member Reports
Volunteer Coordinator – Ms. Finn
Ms. Finn cashed two tournament checks from families that did not fulfill their volunteer obligation.
Fundraising
No Report.
Hockey Recruitment – Matt Lichty
Mr. Lichty reported that we are signed up for the next USA Hockey try hockey for free day on February 21st. Mr. Lichty is working on postcards that will be sent to all appropriately aged children’s families in the district.
Mite Coordinator – Dan Tompkins
Not Present - No Report.
Registrar – Ms. Slattery
Ms. Slattery reported 130 mites registered so far and 18 U8s. 50 kids have taken advantage of the free equipment program. There are 56 coaches registered with HYHA and many still need proper certification.
Boys Travel Coordinator Report – Mr. Waggoner
Not Present - No Report.
Girls Travel Coordinator – Mr. Hoschka
Mr. Hoschka let the board know that the U10 and U12 girls skated for an hour with the Hopkins girls varsity.
ACE Coordinator - Mr. Martin
Not present. No report.
Equipment Coordinator –Chad Goldenberg
Mr. Goldenberg reported that he has been meeting with Gemini and is working on pricing for new uniforms for all boys travel teams for next season. Mr. Goldenberg stated that pucks are disappearing form the shooting room again. Mr. Goldenberg is going to try to make sure that the equipment bags that we receive from the NHLPA are small sizes. Mr. Goldenberg has sent in our application for the cross ice divider program. It is not binding. Mr. Goldenberg will do some research into the difficulty of setting up and tearing down.
Outdoor Ice – Mr. Tim Greeley
Mr. Greeley reported that the outdoor ice at the Pavilion will be open soon.
Ice Coordinator – Mr. Hoffman
Mr. Hoffman let the board know that all scheduling has been entered through January. Mr. Hoffman let the board know that HYHA will be hosting U14A and Squirt C district tournaments this season. Mr. Hoffman is reserving the outdoor ice this season on Tuesday and Thursday evenings for two hours each. Mr. Hoffman led the board in a discussion on the merits of covering the costs of advanced mite jamborees.
Mr. Lichty made a motion for HYHA to pay for the cost of one paid advanced mite jamboree for our advanced mite teams later this season. Ms. Finn seconded the motion. Mr. Winter called fordiscussion. There was no discussion. Mr. Winter called for a vote. The motion passed by aunanimous voice vote.
Tournament Director / Alternate D3 Representative – Ms. Brodersen
Ms. Brodersen attended the past months D3 meeting. Ms. Brodersen learned that most associations have a formal off ice program for their kids from Squirt / U10 and all older age groups. Ms. Brodersen also learned that less D3 kids are getting thrown out of games this season compared to last season.
Ms. Brodersen stated that all feedback she has received regarding the tournament this season has been positive. Ms. Brodersen also discussed whether or not it would be appropriate for the SLP families from the HP girls teams to pay something towards their participation in the Hopkins tournament.
Communications – Ms. Myers
No report.
C-league / Special Projects – Jason Anderson
Not Present - No Report.
Secretary – Mr. Hymanson
No Report.
Treasurer – Mr. DeGiulio
Mr. DeGiulio informed the board that this years tournament produced higher revenue and higher profit that previous years.
Mr. DeGiulio led a discussion of whether or not HYHA should make donations to both of Hopkins boys and girls varsity hockey programs.
Ms. Quale made a motion to approve an LPE for $1,500 for each of the Hopkins boys and girls varsity hockey programs. Mr. Lichty seconded the motion. Mr. Winter called fordiscussion. There was no discussion. Mr. Winter called for a vote. The motion passed by aunanimous voice vote.
Vice President – Dan Hatzung
Mr. Hatzung discussed the proper protocol for who gets to use the shooting room and when.
President – Mr. Winter
Mr. Winter informed the board that HYHA will be receiving 25 sets of equipment from the NHLPA of next season. Mr. Winter reported a good response from our members for the TRIA concussion testing program. Mr. Winter is meeting with the Hopkins city council before our next meeting and will be presenting a check for our half of the new scoreboard system at the Pavilion.
The meeting adjourned at 8:58p.m.
Respectfully Submitted,
Tom Hymanson
January 14th, 2015