REQUEST FOR QUOTE
Prepaid Debit Cards (Visa, MasterCard)
ISSUED November 10, 2015
RFQ No. 16-1097
WorkNet Pinellas, Inc., d.b.a. CareerSource Pinellas and Tampa Bay WorkForce Alliance, Inc. d.b.a. CareerSource Tampa Bay are requesting quotes to purchase prepaid debit cards. Parties interested in submitting a Quote shall review this entire document.
Quotes should be submitted by 12:00 p.m. EDT on November 30, 2015 to:
CareerSource Tampa Bay
Attention: Edward Peachey, President/CEO
5100 W. Kennedy Blvd, Suite 300
Tampa, FL 33609
The official opening will be held at the CareerSource Tampa Bay conference room at 5100 W. Kennedy Blvd, Suite 300 Tampa, FL 33609 on November 30, 2015 at 2:00 p.m. EDT. Submitted RFQs will be recorded. Any RFQ or portion thereof, received after the submittal deadline will not be considered and returned to the submitting entity.
Questions may be submitted by email to until 5:00 p.m. EDT, November 20, 2015. Please reference RFQ No.16-1097 in the subject line. Answers will be posted on the CareerSource Tampa Bay website at http://careersourcetampabay.com/rfps_&_bids by 12:00 p.m. EDT, November 23, 2015.
Action / DateIssueRFQ / Nov. 10, 2015
QuestionandAnswerperiod / Nov. 16, 2015 –Nov. 20, 2015, 5pmEDT
RFQDue / Nov. 30, 2015,12:00pmEDT
OfficialOpening / Nov. 30, 2015, 2:00 pmEDT
EvaluationandSelection Begins / Dec. 1, 2015
Awarddate* / Dec. 10, 2015
* Tentative date subject to the identification of a qualified respondent.
REQUEST FOR QUOTE
Prepaid Debit Cards
ISSUED November 10, 2015
RFQ No. 16-1097
Table of Contents
I. BACKGROUND OF ORGANIZATION 3
II. PRODUCT SPECIFICATIONS 4-5
III. PROPOSER QUALIFICATIONS & REQUIREMENTS 5
IV. RFQ TERMS & CONDITIONS 5-7
V. GENERAL CONDITIONS 7-9
Appendix A – Organization Information 10
Appendix B – Cost Quote 11
Appendix C – Questionnaire 12
I. BACKGROUND OF ORGANIZATION
CareerSource Pinellas
WorkNet Pinellas, Inc. d.b.a. CareerSource Pinellas is a 501(c)(3) non-profit organization. The WorkNet Pinellas, Inc. Governing Board was appointed and designated by the Pinellas County Board of County Commissioners to act as the Pinellas County Workforce Development Board under provisions of the “Workforce Innovation Act of 2000”. WorkNet Pinellas, Inc. has requested and received certification as the Region 14 Workforce Development Board by Workforce Florida, Inc., the State of Florida Workforce Development Board. This public-private partnership supports and promotes economic growth through workforce development. WorkNet Pinellas, Inc. is one (Region 14) of twenty-four regional workforce boards in Florida.
The Board of WorkNet Pinellas, Inc., comprised of representatives from businesses in Pinellas County, local educational entities, labor organizations, community-based organizations, economic development agencies, one-stop partners, and from other individuals deemed appropriate, are appointed by the Pinellas County Board of County Commissioners and certified by the Governor of the State of Florida once every two years. Criteria for composition of the Board are set forth in Section 117, Chapter 2, Subtitle B, Title I of the Workforce Investment Act of 1998. The Board of WorkNet Pinellas, Inc. serves as the Administrative and Fiscal Agent for the region.
CareerSource Tampa Bay
Tampa Bay WorkForce Alliance, Inc., d.b.a. CareerSource Tampa Bay is a 501(c)(3) non-profit organization. The Tampa Bay WorkForce Alliance, Inc. Governing Board was appointed and designated by the Hillsborough County Board of County Commissioners to act as the Hillsborough County Workforce Development Board under provisions of the “Workforce Innovation Act of 2000”. Tampa Bay WorkForce Alliance, Inc. has requested and received certification as the Region 15 Workforce Development Board by Workforce Florida, Inc., the State of Florida Workforce Development Board. This public-private partnership supports and promotes economic growth through workforce development. Tampa Bay WorkForce Alliance, Inc. is one (Region 15) of twenty-four regional workforce boards in Florida.
The Board of Tampa Bay WorkForce Alliance, Inc. is comprised of representatives of businesses in Hillsborough County, local educational entities, labor organizations, community-based organizations, economic development agencies, one-stop partners, and other individuals deemed appropriate. All Board members are appointed by the Hillsborough County Board of County Commissioners and membership composition requirements are reviewed and certified by the Governor of the State of Florida once every two years. Criteria for composition of the Board are set forth in Section 117, Chapter 2, Subtitle B, Title I of the Federal Workforce Investment Act of 1998 and the State of Florida’s Workforce Innovation Act of 2000. The Board of Tampa Bay WorkForce Alliance, Inc. serves as the Administrative and Fiscal Agent for the region.
II. PRODUCT SPECIFICATIONS
This RFP solicits proposals from a vendor who can demonstrate successful and cost efficient distribution of prepaid debit cards. Prepaid debit cards will be purchased to support workforce programs at both CareerSource Pinellas and CareerSource Tampa Bay.
The anticipated usage of prepaid debit cards for a twelve month period is indicated in the table below.
Denomination / Quantity / Value$25.00 / 6,205 / $155,125
$50.00 / 7,593 / $379,650
$100.00 / 6,118 / $611,800
$175.00 / 307 / $53,725
$200.00 / 674 / $134,800
Totals / 10,632 / $1,335,100
The current projected funding for the requested service is a minimum of $700,000. In the event an award is made, the funding period will be through June 30, 2016 with an option to extend for up to three (3) additional years, based on performance and funding availability.
The standard denominations to include in the cost quote are $25, $50, $100, $175 and $200.Additionally, please identify if other denominations become needed will this be allowable and any costs associated.
The vendor will provide the details for the following:
1. Process for ordering.
2. Invoicing.
3. Payment terms.
4. Length of time for delivery of goods.
5. Any delivery or surcharges.
6. Any defined shelf life of gift cards or reduction of value.
7. Return procedures.
8. Price quotes and or quote reductions must be good for twelve (12) months.
9. Identify cost increases or quote reductions applied, if any, after the first twelve (12) months.
10. Identify general discount information regarding purchases that are not included in the Cost Proposal.
11. Identify customer service features are included with your card service? For example, would customers and/or we have the ability to call a 1-800 number to obtain card balances or resolve card issues?
12. What use restrictions can be placed on cards, if any?
13. Describe experience and past performance record in providing prepaid cards as a vendor within the State of Florida from July 2012 to present. List the regions, types of services provided, length of service, performance data and contact name and contact information.
14. Is your organization registered as a Disadvantaged Business Enterprise (DBE) with the State of Florida?
15. What other denominations are available for the prepaid debit cards? Are the cards available in any denomination desired?
16. What, if any, requirements are necessary for CareerSource to fill in order to do business with your company for the purposes of purchasing prepaid debit cards.
III. PROPOSER QUALIFICATIONS AND REQUIREMENTS
Respondent must meet all the minimum qualifications outlined below.
1. Have provided services similar in nature and complexity for at least two years.
2. Have contracted to provide services similar in nature and complexity, with at least one organization within the past three years. Performance of similar services as an employee does not fulfill this requirement.
3. Be licensed to conduct business in the State of Florida.
IV. RFQ TERMS & CONDITIONS
A. Response
Each Respondent is required to submit their proposal no later than 12:00 noon EDT on November 30, 2015 (due date and time). Only fully a responsive proposal will be considered. The delivery of the proposal is solely and strictly the responsibility of the Respondent. A proposal received after the due date and time will not be considered fully responsive and will be returned to the responding party unopened.
All conditions set forth in the Content section below must be followed to be considered fully responsive. Failure to respond to any required section of this RFQ may result in disqualification of the proposal.
1. Content:
Include the following information in your proposal in the order presented below.
· Cover Page - Use Appendix A – Only forms that have been fully completed and signed will be considered fully responsive.
· Appendix B – Cost Quote
· Appendix C – Questionnaire
Do not include the full RFQ document in your proposal. Do not respond to any questions by referencing material presented elsewhere. The response provided immediately after the restatement of the requirement shall not be considered complete and stands on its own merits. A response of "will comply" or "see above" or similar statement shall be considered unresponsive.
2. Format:
Response must be typed, using a minimum of 12-point font size; single spaced and submitted on a single-sided 8 ½” X 11” letter size paper.
3. Quantity:
· 1 signed paper original. The original should be marked “Original”.
· 3 paper duplicates marked “Copy”
· 1 CD ROM disk or Flash drive copy of all documents included in the proposal.
4. Sealed package: No electronic mail (email) or facsimile (fax) copies will be accepted.
The proposal is to be submitted in a sealed package with RFQ No. 16-1097 prominently displayed on the front and addressed to:
CareerSource Tampa Bay
Attention: Edward Peachey, President/CEO
5100 W. Kennedy Blvd., Suite 300
Tampa, FL 33609.
All documents become the property of CareerSource Pinellas and CareerSource Tampa Bay and will be a matter of public record subject to the provisions of Chapter 119, Florida Statutes. Each Respondent agrees that the preparation of all materials are at the Respondent’s sole cost and expense, and CareerSource Pinellas and CareerSource Tampa Bay shall not, under any circumstances, be responsible for any costs or expenses incurred by a Respondent.
B. Question and Answer Period
All requests for clarification of this RFQ should be emailed to by 5 p.m. EDT, November 20, 2015. Please reference RFQ No. 16-1097 in the subject line. A good-faith effort will be made to provide a written response to each question by 12 p.m. EDT, November 23, 2015. Any resultant response will be posted to the CareerSource Tampa Bay website: https://careersourcetampabay.com/rfps_&bids
C. Evaluation and Selection
The evaluation and selection will be based on the criteria set forth below:
CRITERIA / WEIGHT FACTORRFQ Criteria The Respondent has met all the requirements of the RFQ. Additional factors may include: Minority and women-owned and operated businesses; in business greater than 3 years. / 20 Points
Product Specification The Respondent is able to provide the product as detailed in part II. Product Specifications; demonstrates availability of gas service stations within the desire counties of Pinellas, Pasco, Hernando and Hillsborough Counties / 20 Points
Cost Reasonableness The Respondent’s cost quote reflect reasonable costs for the product as detailed in part II. Product
Specifications; identifies discounts or rebates applied to the cost of products. / 30 Points
Administrative Capability and Vendor Support The Respondent has provided sufficient detail on Appendix C – Questionnaire to demonstrate needed support and capacity. / 20 Points
TOTAL SCORE / 100 Points
A selection committee will review and score each proposal, place the proposals in rank order, and present the results along with their recommendation to the President/CEO for final review and approval.
D. Timeline
Action / Date /IssueRFQ / Nov. 10, 2015 /
QuestionandAnswerperiod / Nov. 16, 2015 –Nov. 20, 2015, 5pmEDT /
RFQDue / Nov. 30, 2015,12:00pmEDT /
OfficialOpening / Nov. 30, 2015, 2:00 pmEDT /
EvaluationandSelection Begins / Dec. 1, 2015 /
Awarddate* / Dec. 10, 2015 /
* Tentative date subject to the identification of a qualified respondent
V. GENERAL CONDITIONS
A. Respondent
All private-for-profit corporations, not-for-profit corporations, local education agencies, governmental units, or public agencies properly organized in accordance with State and Federal law and in business for at least 3 years may submit a proposal. Minority and women-owned and operated businesses are encouraged to submit. A proposal will not be reviewed if (1) the Respondent has been debarred or suspended or otherwise determined to be ineligible to receive federal funds by an action of any governmental agency; (2) the Respondent's previous contract(s) with CareerSource Pinellas or CareerSource Tampa Bay have been terminated for cause; (3) the Respondent has not complied with an official order to repay disallowed costs incurred during its conduct of programs or services; or (4) the Respondent's name appears on the convicted vendor list.
A. Contract Term and Conditions
The term of this contract shall be from a period commencing on December 30, 2015 and terminating June 30, 2016 with an option to extend for up to three (3) additional years based on performance, business needs and funding availability.
B. Assignment of Contract
No third party contracts or subcontracts will be allowed, unless specifically approved, in writing by CareerSource Pinellas or CareerSource Tampa Bay.
C. Reserved Rights
The rights reserved by CareerSource Pinellas and CareerSource Tampa Bay, which shall be exercised in its sole and absolute discretion, and shall be at no fault, cost or liability whatsoever, include without limitation, the right to:
· Supplement, amend or otherwise modify or cancel any provisions set forth in his solicitation at any time.
· To accept or reject any or all responses, to re-advertise this RFQ, to postpone or cancel this process and to change or modify the project schedule at any time.
· Disqualify any respondent that submits an incomplete or inadequate response or is not responsive to the requirements of this RFQ.
· Waive any defect, technicality or irregularity in any response received.
· Require additional information and/or oral presentation from one or more respondents to supplement or to clarify the proposal submitted.
· Determine whether the respondent’s written or oral representations are true, accurate and complete or whether the respondent has adequately responded and has the necessary experience, including seeking and evaluating independent information on any respondent.
· Consider any information submitted that is not requested by CareerSource Pinellas and CareerSource Tampa Bay in a proposal response as supplemental information and not subject to evaluation by the selection committee or President/CEO.