Guide for Entering Primary Referral Sources in the ITS Database

Guide for Entering Primary Referral Sources in the ITS Database

In the ITS Database, entry of primary referral sources is managed through the File Maintenance option on the first screen seen after log-in. These referral sources are defined in federal regulation, and are useful for local analysis of the community sources for child find activities.

Primary referral sources and categories (per federal regulations):

Categories are underlined, source type examples listed below

Doctor/Physician

Including local individual or group primary practitioners, and specialists (e.g., Audiologists, Cardiologists, Ophthalmologists, Psychologists)

Hospital

Including prenatal and postnatal care facilities

Neo-natal Intensive Care Unit (NICU)

Parents/ Family/ Friends

Including extended family (aunts, uncles, grandparents, etc.), foster parents, and guardians

Child care and early learning programs

Including public or private child care (day care) providers (individuals or centers),

Head Start,

Early Head Start,

Families Together, Inc,

Project Eagle (KUMC), and

Other Part C local programs

Public Health Facilities

Including Local Health Departments,

Public clinics,

Community mental health centers (CMHCs),

Federally Qualified Health Centers (FQHCs) / Rural Health Clinics (RHCs), and

Indian Health Centers (IHS or IHCs)

Local Education Agencies

Including school districts,

Cooperatives,

Inter-locals,

Parents as Teachers, and

Count Your Kid In (Dept. of Education sponsored program through LEAs)

Other Public Health or Social Service Agencies

Including WIC,

Sound Beginnings (EHDI),

Medicaid / KanCare (or their contractors: United Health Care, Sunflower State Health Plan, and Amerigroup)

KanBe Healthy (EPSDT),

Social Security Administration (or Social Security Income (SSI) program),

Kansas Children’s Service League (KCSL) (non-foster care programs),

KCSL Healthy Families Program,

EFMP (Exceptional Family Member Program - Army),

Community Developmental Disabilities Organizations (CDDO),

Private social service entities (faith-based or non-profit),

Children’s Center for the Visually Impaired (CCVI), and

United Methodist Mexican American Ministries

Other clinics or health care providers

Including private for-profit clinics,

Nurses,

Mid-level practitioners, and

Therapists

Public agencies and staff in the child welfare system

Department for Children and Families (including child protective services, family preservation),

Foster care, through Department for Children and Families, or their current or future contractors (TFI, KVC, Youthville, St. Francis),

KCSL (adoption exchange provider),

Department for Aging and Disability Services, and

District court

Homeless family shelters

Domestic violence shelters and agencies

Other: (Describe)

Including community-sponsored screenings

Non-medical faith-based entities or organizations

It is recommended that the referral sources entered into the database be double checked when reviewing the semi-annual reports in January and July of each year (Question 3) to see if some sources have been inappropriately placed in the “other” category.

To categorize correctly, review your list.

Under Referral Source: Include your local referral source, name, agency, etc.

Under Category: Include the Federal Category as described above.

If you are no longer using a particular referral source, you may click the inactive button, and that source will not appear in your dropdown. See the screen shot below:

Kansas Infant Toddler Services Guidance: Primary Referral SourcesPage 1

v.2.6.2015