Start-Up Grant Variation WBS No: ______

PI Name, Dept:______

Start-Up Grant Variation

All information is treated with confidence. The information is furnished to the Ministry of Education (MOE) and its Academic Research Council (ARC) with the understanding that it shall be used or disclosed for evaluation, reference and reporting purposes

This form should be completed for all grant variations within and/or across budget categories without change in the total project value (TPV).

Below is the summary of approving authority for variation requests of start-up projects:

Tier 1 - FRC grant
Within Categories / Approval by – Vice Dean Research
Across categories / Approval by – Vice Dean Research
Exceptional items / Approval by – Vice Dean Research

Note:

Variation Within Categories – refers to changes to approved items within EOM and within Equipment.

Variation Across Categories – refers to transfer of funds from/to EOM, Equipment and OOE (except from EOM).

Exceptional Items – refers to Variation from EOM or variation of grant to pay for items that require special approval by Approving Authority and/or not fundable under Tier 1 funding (Annex C of RGF Supplementary).

NO expenditure is permitted until formal approval has been given by the respective Approving Authorities and notification given by Office of Financial Services.

Kindly ensure that ALL sections of this Form are completed. Please use attachment sheets if space provided is insufficient.

WBS Number for Start-Up Grant: / R -
WBS Number for Co-fund, if applicable: / R - / Co-Funding Agency
Project Title:
Principal Investigator: / Asst Prof/ Assoc Prof/ Prof *
Department/ Faculty:
University: / NationalUniversity of Singapore
Approved budget : / S$ ______
Start Date (dd/mm/yyyy):
Original completion date (dd/mm/yy):
Actual completion date if different from the above 1(dd/mm/yy):
Expected completion date 2(dd/mm/yy):

* Please delete as appropriate

1 Based on latest approved completion date.

2If this is the expected final year of the project and there is a need to request for grant extension, please submit Form RGF1 – Tier 1 (Amendments to Project) separately.

BUDGET INFORMATION:

EOM ($) / Equipment
($) / OOE
($) / Total
($)

Grant approved3

Expenditure to date (dd/mm/yy)
Balance
Utilisation Rate (%)
(Expenditure/Grant approved) x100

3To reflect current approved grant taking into account any variations approved previously

  1. SUMMARY OF VARIATION REQUEST

No / Account* to transfer fund from / Account* to transfer fund to / Amount to be transferred ($) / Remarks**
a) State how proposed changes will affect the project, including targets, deliverables, date of completion, etc.
b) If variation involves the change in purchase of equipment or consumable items, state which original equipment/ consumable items to forgo and the items to be purchase in replacement, if any.
c) If variation involves the change in manpower, state which budgeted position to forgo and the new position to be hired in replacement, if any.
d) If variation involves Exceptional Items, please specify the details in Annex A. For such requests, approval is required from Vice Dean Research. Please refer to the current AcRF Guidelines for Fundable/Non-Fundable Items at
e)For all requests, please provide details of previously approved variations in Annex A.
(use attachments if necessary)
1.
2.

* Account refers to Budget Category.

** IMPORTANT: Please complete this section, or the request will be rejected without review

  1. REASONS FOR FORGOING ORIGINALLY APPROVED MANPOWER/OTHER ITEMS:
  2. Explain why item is not required or how savings is derived.
  1. REASONS FOR REQUIRING ADDITIONAL OR NEW MANPOWER/OTHER ITEMS:
  2. Explain need for additional manpower or purchase of equipment, facilities, consumables, etc and why this was not catered for in the original budget.
  1. For equipment/facilities requested, indicate if such items are already available in your Department/University, and explain why it is not possible to use existing equipment/facilities. In particular, where the project is due for completion in a year’s (or less) time, justify the need for the items at such a late stage of the project. For additional manpower requested, indicate whether assistants are available in the projects or other research projects under the same Principal Investigator, and why the existing assistants cannot be used.
  1. Where new equipment or facilities are proposed, detail other intended uses upon project completion.

4.DECLARATION & ENDORSEMENT (MANDATORY)

A.Principal Investigator (PI):

(Note: PI should ensure that funds are available before submitting this request)

  • I declare that the above information is true and complete to the best of my knowledge.
  • I have enclosed all necessary documents in support of my application.

Name: / SignatureDate:

B(i) Head of Department or nominee

The request is: (please tick, where applicable)

Funding Type / Request Type
(please tick, where applicable) / HoD
Recommendation / Decision
Please provide comments and reasons.
Start-Up /  For Grant Variationswithin budget categories / Supported (subject to funds availability)/
Not Supported
 For Grant Variations across budget categories / Supported (subject to funds availability)/
Not Supported
 For exceptional items (please refer to Annex A) / Supported (subject to funds availability)/
Not Supported
Comments (if any):
Name: / SignatureDate:

B (ii)Chairman, FRC (Dean of Faculty/School) or nominee

The request is: (please tick, where applicable)

Funding Type / Request Type
(please tick, where applicable) / FRC
Recommendation / Decision
Please provide comments and reasons.
Start-Up /  For Grant Variationswithin budget categories / Approved (subject to funds availability)/
Rejected
 For Grant Variations across budget categories / Approved (subject to funds availability)/
Rejected
 For exceptional items (please refer to Annex A) / Approved (subject to funds availability)/
Rejected
Comments (if any):
Name: / SignatureDate:

Annex A

OTHER VARIATION DETAILS

A.RECORDS OF PREVIOUS VARIATIONS (If applicable)

No. / Items Varied / Amount ($) / Cumulative Amount ($) / Date Approved / Approved by
(Vice Dean Research)
From (Item/Subhead) / To (Item/Subhead)
1.
2.
3.

B.CURRENT VARIATION REQUEST

(i)Variation for Exceptional Items or Items not fundable under Tier 1 (If applicable)

Please refer to the current AcRF Guidelines for Fundable/Non-Fundable Items (available at URL:

S/N / EOM / Equip/ OOE / Item Description / Justification / Amount Required ($)
1.
2.

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