EXECUTIVE SUMMARY
An experienced financial accountant with extensive level of accounting having an excellent track record of reconciliation experience as well as credit control and debt collection, stock management and control. Key strengths include excellent analytical skills, excellent book keeping, a great understanding of human resource needs and excellent customer relations as most of my career has had to deal with customer interface.
CORE COMPITENCIES AND EXPERTISE
Willing and very well capable of embracing responsibility as well as arising pressing matters
Customer accounts analysis
Bank and accounts recon
Cashfolw Forecasting
Stock Control
Payroll journal
Focused, possess high analytical skills and easily associated with people (team player)
Proficient in Navision, Pastel, Turfview POS, Semper POS, Dove Payroll and Leschwe Payroll
Extremely conversant with MS – Office, email and internet surfing
Very good communication verbally and written wise.
Experience
February 2015 to Current
Chita Lodges & Resorts - Kafue
Accountant
I have introduced the use of petty cash rather than cash sales and reconciling the petty cash imprest with the front office cashiers. This has resulted in the reduction in the misuse of cash sales and an improvement on the cashflow.
Ensuring that customers are correctly invoiced by the reservations team for credit clients with correct and full contact details raised on the invoice which has reduced queries greatly on outstanding payments as the client verifies and signs before checking out. Consequently, this has resulted into very high receivables recovery and high sales revenue been reported from the initial of k300 Million to K500 Million to K700 Million to K1 Billion plus per month.
Ensuring daily invoicing of walk in clients by front office cashiers through reconciling with the signed physical check in reservations register as well as room occupation register. This has increased cash sales for banking on a daily basis backed by the use of petty cash introduced thus resulting in working capital stabilization and reduced shortages of inventory at the bar and restaurant as funds are readily available for restocking.
Advising the directorate of the risks surrounding the business and giving sound advise on how to minimize the risks observed. These risks include loss of revenue through poor check in and out system, poor recording of details on invoices resulting in disputes or failure to contact the actual client, the vulnerability of cash to pilferage due to a poor recording system of cash sales, loss of cash through untracked and unbudgeted purchases which where a channel of cash pilferage as liquid cash was used to do purchases frequently etc. This has resulted in the reduction of risks and brought about efficiency in the manner in which transactions are been done as well as reduced loss of cash the asset.
I prepare bank reconciliations, receivables reconciliation especially those done through bank transfers or direct deposit and payables reconciliation to advise the directors on their status on a daily basis. The daily monitoring of transactions has reduced the rate of bounced checks, made budgeting for salaries better as well as purchases which are now not randomly done except for those only coming from petty cash such as perishables due to good planning.
Responsible for processing of statutory returns such as PAYE, NAPSA, VAT, Income Tax and Tourism Levy ensuring no penalties paid and tirelessly reducing the accrued penalties found through an understanding with the various bodies.
Responsible for timely and accurately payroll inputs in order to facilitate payments of salaries and other allowances. Due to the available funds due to good monitoring and advise employees are for the first time in their history not going days without been paid and an actual date of payment is now known as well as prompt payments resulting in a motivated staff.
Spearheading the budgeting teams from deferent departments through addressing meetings and giving advice from my industrial experience which has resulted in efficient use of resources as well as good budget presentations.
Following up of daily stock counts to ensure that reported sales revenue match with remaining. This has resulted in the reduction of pilferage of inventory at the bar and from the restaurant as well as efficient usage at the restaurant as these stocks were susceptible to pilferage.
Presentation of management accounts which are key for the external auditors as the audits are mandatory for the third party fund providers that monitor the direction of the Lodge for the recovery of their funds.
Monitoring of fixed asset register to secure the assets of the lodge and pass depreciation on a timely basis as well as preventing pilferage or unnecessary damages especially since most of the assets are susceptible to pilferage and misuse.
Administrative duties as required. My experience in industry helps many of the staff regarding work since majority lack exposure and qualification hence giving direction to how the business should grow through chairing administrative meetings and responding to arising matters as well as disciplinary matters.
July 2013 to January 2015
Dana Oil Corporation Ltd - Lusaka
Assistant Accountant
I was responsible for the posting of sales invoices from Turfview POS INTO Pastel accounting on a daily basis which resulted in a quick follow up on outstanding invoices and also reduced pilferage as this revenue was readily available for monitoring by accounts team.
Posting of all supplier invoices to ensure that expenses were captured timely and products where actually procured. This ensured that payments where only done for invoices verified with purchases done and controlled expenditure.
I was processing Statutory Returns such as NAPSA, VAT, PAYE as well as ERB on a timely basis which ensured that no extra cost where paid towards penalties for late payment.
Processing of the payroll using Dove software and ensuring this expense was captured in Pastel as they were not interlinked which also resulted in satisfied employees with a good work out put as the payments where prompt and on time.
Daily cash sales as well as receivables collected banking after reconciliation with the cashier. This prevented the abuse of cash sales and consequently a good cashflow maintenance which enabled the company to meet its working capital obligations.
Monitoring of the fixed asset register ensuring timely and correct depreciation of the assets and the assets where still available with physical checks from time to time especially during audits.
June 2012 to June 2013
Dana Oil Corporation Ltd Seconded to Puma Energy (Z) Plc - Kitwe
Dispatcher (Lubes Sales Coordinator)
I was responsible for coordinating non- Key Account sales (Small mining clients, contractors and Dana Oil walk in clients) on behalf of Dana Oil for the Northern region of Zambia. The efficiency, accuracy reduced invoice disputes and consequently loss of sales as I ensured that customers only signed with what they agreed on and correct product where delivered or picked up as per order specification.
Invoicing of Key Account sales (Large mining clients such as Lumwana, Mopani, KCM and NFC as well as Dana Oil as the sole distributor of Puma Energy products throughout Zambia) on behalf of Puma Energy Zambia. The accuracy, and efficiency in resulted in reduced losses for Dana oil which used to be as a result of unpaid key Account invoices due to errors or disputes that was contractually affecting Dana. This increased the Puma Energy volume as there was less time spent on queries which left time for increased sales and delivery. This resulted in praise from the mining clients as they too were able to control their consumption and plan well I advance as I constantly requested for the weekly budgeted consumption to ensure products available and ready for delivery as per submitted schedules. The mines began to recommend for my promotion for the work well done. This boost in volume resulted in great commission from Puma Energy as this was based on the volume of invoicing that I did.
Advising Puma Energy Sales Managers on their portfolio mining clients’ accounts after invoicing and reconciliation of queries as well as their feedback on weekly consumption which made planning for ordering easy for manager as they knew which products to request for in their LBM planning.
Timely advise to Puma Energy Finance on long outstanding invoices which reduced cost of invoicing to Dana Oil as they were able to pin point the reasons for late payment by the Key Accounts clients and follow up correctly.
January 2011 to May 2012
Dana Oil Corporation Ltd - Kitwe
Debt Collector
I ensured a timely distribution of receivables customer statements and this resulted in a stable cashflow into the company as payments where not over delayed resulting into the company meeting its obligations easily.
I was responsible for everyday reconciliation of receivables and cash customer accounts and monitoring or credit limits ensuring they were not overlapped. This resulted in good customer relations as they were constantly reminded of their status.
Monitoring of the receivables age analysis schedule to ensure timely payments and follow ups. This was very helpful to the sales managers for their various client portfolios that where lagging behind in payments and it helped understand even more as they were able to follow up on reasons for payments not been done on time and reduced ordering of products. It made customers have a sense of belonging due to this care hence feeling satisfied with service provided.
I was responsible for preparing of receivables collections reports and this made sure that the responsible sales managers for their responsible client portfolios planned their sales well as they spent little time on which clients to target and it resulted in growth of sales volumes as well as revenue. It also helped in terms of which clients to offer incentives based on their good payment policies.
Daily banking of receivables collected and cash sales after reconciliation with the accountant. This prompt act ensured that there was tight control over usage of sales revenue as it was not easy to misuse the funds once deposited resulting in good cash available for operations.
Present at stock counts to ensure that credit sales match with reported invoices. This resulted in correct inventory write offs due to damages and prevented pilferage.
January 2004 to January 2005
BEGCO LIMITED
Industrial Relations Officer
I brought forward recommendations on the recruitment of employees to management after a good interaction with aspiring candidates and interviews. This ensured employees that where well-disciplined were recruited.
Providing an effective channel of communication between management and staff by listening to the concerns of both parties and relaying them ensuring that the requirements where understood. This brought about a good working environment as well as culture as no one felt left out in the team work and desire to propel the company forward.
Ensuring strict code of conduct was followed by staff according to company policies and mining regulations. This ensured that everyone knew their responsibilities towards the company as well as towards their colleagues and the reporting structure.
Ensuring staff welfare was quickly attended to by management such as medicals, mining regulations concerning PPE etc. This allowed the staff to feel a sense of belonging as they were satisfied and the turnout was almost 100%.
Education
June 2017 to December 2017
ZABTUC - Lusaka
CA Zambia – Application/Advisory Level
CA 3.2 Advanced Audit and Assurance
CA 2.5 Financial Management
June 2017 to December 2017
ZABTUC - Lusaka
CA Zambia – Application/Advisory Level
CA 3.2 Advanced Audit and Assurance
CA 2.5 Financial Management
January 2008 to December 2015
ZCAS UNIVERSITY - Lusaka
ZICA – Licentiate Level
March 2007 to December 2007
ZAMIM - Chingola
ZICA - Technician Level
February 2005 to February 2007
UNIVERSITY OF ZAMBIA - Lusaka
A Levels - Natural Sciences
January 1999 to December 2003
Mpelembe Secondary School - Kitwe
GCE O Level Certificates
Senior Secondary Certificate - 2003
Junior Secondary Certificate - 2000
January 1992 to December 1998
ZCCM Konkola Trust School - Chililabombwe
Primary School Certificate
References
Mr. Alfred Lungu Miss Tumba Ching’ambu
Business Manager Accountant
Engen Zambia Ltd DANA Oil Corporation
Cell No. +260-977-204172 Cell No. +260-977729275
Miss Nancy Muzyamba
Senior Accountant
Meanwood Finance
Cell No. +260-977418398
Dennis Mushippi Chama’s
Curriculum Vitae
+260 966 955976/953 124120