CONSTITUTION & RULES OF BROADSTONE CRICKET CLUB
Name
- The Club shall be known as BROADSTONE CRICKET CLUB
Aims
2.(i) To encourage the playing of the game of cricket through the provision of practice and playing facilities, coaching and fixtures for all playing members.
(ii)To afford all members such benefits and privileges as it may be possible to arrange.
(iii)To ensure all members, playing and non-playing, conform to the Laws of the game and Codes of Conduct.
(iv)To encourage members of all categories to participate in the life of the Club through playing, social and fund raising activities and general management.
Membership
Membership shall be open to all, and application can be made to the committee at any time. Members shall be divided into Playing Members, Non-Playing Members and Honorary Life members. Membership should consist of officers and members of the club.
All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted.Non-Playing Members and Honorary Life members shall be eligible for all the benefits of membership. Non-playing Members shall not be eligible for inclusion in the Club’s XI’s but shall be eligible for all other benefits of membership.
Management
- The transaction of the business of the Club shall be vested in a Management Committee elected at the Annual General Meeting, which in addition to the powers of authority of this Constitution may exercise all powers and authority and undertake all acts in the furtherance of the aims for which the Club is established and are not hereby expressly directed. Such elected Committee members will serve for one year but will be eligible for re-election at subsequent Annual General Meetings of the Club.
General Meeting
- The Annual General Meeting (AGM) of the Club shall be held following the season and by the last quarter of each calendar year on a date to be decided by the Committee. At least 14 days notice shall be given of the AGM in writing to all club members accompanied by the Agenda and Papers signifying the business to be transacted which shall include:
Confirmation of the minutes of the previous AGM and any business arising from:
- Annual Report (Chairman)
- Audited Balance Sheet (Statement of Accounts) and Treasurers Report
- Election of President, Deputy President (where applicable), Life Vice Presidents, Vice Presidents, Chairman, Vice Chairman, Secretary, Treasurer, Committee Members, Auditor, Trustees, Fixture Secretary, Colts Coordinator, and Captains for each official Club XI.
- Notified Amendments to the Constitution. Notice of which to be given to the Secretary at least seven days prior to the Meeting.
- Annual Subscriptions
- Other business duly notified to the Secretary
Special (Extraordinary) General Meeting
- By simple majority of the Management Committee or on a requisition signed by at least ten members a Special (or Extraordinary) General Meeting (S/EGM) shall be convened by the Secretary giving at least fourteen days notice in writing to all club members specifying the business to be transacted.
Committees
7. Such other committees or sub-committees shall be established as deemed appropriate by the Management Committee or by vote at the AGM/SGM. The terms of reference of such committees shall be determined by the Management Committee
A member may, with his/her consent be elected in two or more capacities as an Officer of the Club, provided that such a member holding more than one office shall have only one vote at the Committee Meeting for the purpose of a quorum.
Members under the age of 18 shall not be eligible for election to any Club Committee
Co-option
8.The Power to co-opt, as deemed appropriate shall be vested in all committees of the club. Co-opted members may be non-Club members invited to advise on specialist subjects.
Voting
- At all meetings of the club including Annual and Special General Meetings each member shall be entitled to one vote. In the event of an equal vote the Chairman of the meeting shall have a second or casting vote. Voting at all meetings shall be by a show of hands except where the Management Committee or meeting Chairman decides voting shall be by ballot. At all meetings decisions shall be made by a simple majority. Only members over the age of 18 are entitled to vote at Annual Meetings. Only members present at the General Meetings shall be eligible to vote save and except when the Committee may have previously granted an individual proxy vote on compassionate grounds.
Quorum
10.The quorum at Annual/Special General Meetings shall be 20 members. The Quorum at Management and other Committees shall be 5 members of the membership of that Committee.
President & Vice Presidents
11.(i) The Club shall have a President who shall be elected at the Annual General Meeting of the Club. The President, being so elected shall serve for a term of three years or until resignation whichever is shorter. On termination of office under the three-year rule he shall be eligible for re-election.
(ii)The Club shall have such Life-Presidents elected at the Annual General Meeting of the club. Those elected shall hold such office for life or until resignation.
(iii)The Club shall have such Ordinary Vice-Presidents elected at the Annual General Meeting of the Club. Those elected shall hold office for one year but shall be eligible for re-election at subsequent Annual General Meetings of the club.
Secretary
12.The Secretary shall be responsible for all correspondence, the Notice, Agenda and Minutes of Annual, Special Committee meetings. Minutes of the aforementioned meetings shall be presented for confirmation at the following meeting.
Treasurer
13.The Treasurer shall be responsible for all financial matters including receipt of monies, payments, banking and the production of an Audited Annual Balance Sheet/Statement of Accounts and Annual Report. The Treasurer shall also be responsible for producing an up date of the financial position as required by the Management Committee.
The Treasurer shall ensure that all cheques are signed by two of the following officers:
Chairman, Secretary, Treasurer & Assistant Treasurer.
The Treasurer shall ensure the agreed insurance policy is in place.
Welfare Officer. The Club Welfare Officer will report to the Management Committee
Financial Year
14.The Club’s financial year shall be from 1st October to 30th September.
Auditor
15.The Auditor for the ensuing year shall be appointed at the Annual General Meeting.
Subscriptions
16.Membership subscriptions shall be determined at the Annual General Meeting. A bona fide member of the club shall be deemed as such upon payment of the appropriate subscriptions by the 1st January each year or a date agreed by the Management Committee. A list of members in all categories shall be maintained by the Treasurer. Any member who has not paid before 1st June in that year shall forfeit all privileges of membership. The Committee shall have the power to determine the amount and incidence of match fees and any other charges.
Monies
17.Any member authorised to collect monies for and on behalf of the Club shall pay such monies to the Treasurer within seven days of such collection or within seven days following a specific event.All club monies will be banked in an account held in the name of the club.
.
The Club is non profit making, and as such does not permit distribution of club assets in cash or in kind to club members or third parties.
Eligibility
18.No person shall be eligible to take part in the business of the Club unless the appropriate subscription has been paid by the specified date, or membership agreed by the Management Committee.
No person shall be eligible for selection for any club team unless his/her subscription has been paid by the specified date.
Team Selection
19.All club teams shall be selected by agreement of the Captains of the X1s of the club
Suspension
20.The Management Committee shall have the power to suspend or exclude any member, in any category, for contravention of this Constitution and/or documented rules and/or Codes of Conduct. Members that have been excluded shall pay all outstanding debts to the club as appropriate.
Appeal
21.Any member suspended or excluded by the Management Committee (or a delegated sub committee) shall have the right to an appeal hearing, be represented and produce witnesses in support of his/her appeal. The Appeal Board (A maximum of three persons) shall not include members of the original decision making committee but may include non-members of the club.
The decision of the Appeal Board shall be final and binding on all parties.
Licensing Act Matters and Conduct of Premises
22.The premises at which the Club shall be authorised from time to time to supply or sell intoxicating liquor (in these Rules called the Club House) shall be conducted subject to the following rules:-
(i)The Club House shall be under the control of the Committee who shall on behalf of the members receive all money paid by members for excisable goods supplied, and purchase such commodities for the use of members. The committee may at it’s discretion appoint members of the Committee to undertake the collection of the said monies and their payment to either the Treasurer or into a Bank Account to the credit of the Club for the purchase of such commodities. Such Committee members shall account to the Committee in respect of these transactions at least once in every three months.
(ii)A list of the names and addresses of all members of the Club shall be kept in the Club |House.
(iii)The Club House shall be open to members and their guests at such time as the Committee shall from time to time determine having regard to the times, fixtures and social events and the permitted hours referred to below.
(iv)The hours during which intoxicating liquors may be supplied at the Club House shall be the Standard Permitted Hours for the Borough of Poole or such times within those hours as shall be determined from time to time by the Committee.
(v)Save as in the following Rule (vi) below intoxicating liquor shall only be supplied to members or to bona fide guests of such members.
(vi)On days when the club has fixtures at its ground the members of any visiting Club playing against the Club at it’s ground and the bona fide guests of the members of the visiting Club may at the discretion of the Committee be admitted to the Club House and intoxicating liquor may be sold to them during the permitted hours for consumption on the Club’s premises.
(vii)Notwithstanding anything in these Rules no intoxicating liquor shall be sold or supplied by or on behalf of the Club to any person under the age of 18years.
Trustees
23.There shall be three trustees who may be elected to hold the assets of the Club and if they are elected the following shall apply:
(i)Notwithstanding the age limit set out in Clause (7) no member under 21 years shall be eligible for election as a Trustee.
(ii)Each Trustee shall (if not already a member of the Committee in some other capacity) be ex-officio a member of the Committee.
(iii)Each Trustee shall hold office until the next Annual General Meeting after his election or re-election and shall be eligible for re-election at each Annual General Meeting.
(iv)The Trustees shall hold the assets vested in them upon trust either to retain or sell them to administer them as part of the assets of the Club in accordance with this Constitution and with any resolution properly passed by the Club or the Committee.
(v)The Trustees shall execute such Declaration of Trust as may from time to time be necessary.
(vi)Upon any change of Trustees any deed of appointment of new Trustees and any other document necessary to transfer the assets of the Club to the new Trustees shall be executed by the continuing, retiring and new Trustees.
(vii)The Trustees shall be indemnified out of the assets of the Club against any liability properly incurred by them on behalf of the Club.
(viii)Any Trustee may not withstanding his office as a Trustee be employed in his trade or profession by the Club or act as supplier of goods or services to the Club and shall be entitled to charge and be paid for all work done, services rendered or goods supplied by him or his firm for or to the Club.
(ix)The Trustees shall be appointed and responsible to oversee any dissolution of the Club and will use any outstanding assets of the Club to pay any remaining debts of the Club and any assets remaining will be transferred to another Community Amateur Sports Club, to a registered charity or to the England and Wales Cricket Board.In the event of the organisation disbanding any remaining Landfill Tax Credit scheme money shall be transferred to any enrolled Environmental body, and not to an organisation of similar objects and status.
Amendment of Rules
24. (i) This Constitution and Rules may be amended by resolution of a General Meeting of the Club but so long as the Club shall hold a Registration Certificate under Licensing Act 1961 any amendment conflicting with the Fifth Schedule of the Act shall be void unless passed to comply with the provisions of the subsequent Licensing Act legislation.
(ii) Subject to the proviso above the Committee shall be empowered to make interim amendments to the Club Rules but any such amendments must be submitted for ratification to the next General Meeting of the Club.