Insurance Broking Services

Contents

1.Introduction

2.Background Information.

2.1.Instructions

3.The Assignment

3.1.Primary Requirements

3.2.Mandatory Requirements

3.3.Budget

3.4 Contract…………………………………………………………………………………6

3.4. Quality Management

  1. Introduction

The purpose of this tender is to identify an Insurance Broker to arrange CITB NI’s Insurance requirements on an annual basis to ensure that appropriate insurance cover is in place at all times.

  1. Background Information/Instructions

CITB NI is a Non-Departmental Public Body sponsored by the Department for Employment and Learning.

The main role of the organisation is to encourage the adequate training of those employed or intending to be employed in the construction industry and to improve the skills and productivity of the industry, to deliver a safe, professional and fully qualified workforce across the whole of the construction industry in Northern Ireland.

2.1Instructions

A tender shall only be accepted if:

  • It is received before 5pm on Monday 7 March 2016
  • The submission is in the English language with prices in pounds sterling
  • It is complete and fully compliant with the requirements detailed in the tender documentation.
  1. The Assignment- Scope of Contract

3.1Primary Requirements

The following Insurances will be required:

  • Buildings and Contents
  • Business Interruption
  • Computer
  • Employers Liability
  • Public and products liability
  • Motor Vehicles
  • Professional Indemnity
  • Directors and Officers
  • Personal accident/travel

The broker must be in the position to fulfil the following requirements:

  1. Manage the information gathering, specification and tendering process for all insurances.
  2. Advise CITB NI on the best and most cost effective insurance solution for its needs.
  3. Ensure that the required insurance cover is in place from 01 April 2016.

3.2Mandatory Requirements including MinimumStandards

The Invitation to Tender includes a list of requirements that must be satisfied when returning completed submissions. For the purpose of uniformity and ease of evaluation, proposals should be submitted in the format and order as outlined in the Invitation to Tender and restricted to the information requested otherwise your tender will not be considered.

Tenders will be evaluated on the information provided and it is the responsibility of the tenderer to ensure that all relevant information is included, in the format requested.

The criteria which will be used will be as follows:

Brokerage Charge60%

Customer Response Times20%

Claims Procedure20%

3.3Budget

The overall budget for the provision of this service is a maximum of £13,500 to include VAT. Suggestions for cost savings are welcome providing that the core contract can still be met to a suitable standard.

3.4 Contract

CITB NI requires comprehensive insurance arrangements to be in place with effect from 01 April 2016 covering a three year term and invites suitably experienced broker firms to tender for the service of negotiating and advising CITB NI on all insurance arrangements.

3.5.Quality Management

It is expected that the broker will appoint competent staff with sufficient knowledge, skills and experience to successfully fulfil the contracts requirements. Additionally the contract will be monitored regularly by the Board Accountant to ensure quality, cost and time aspects are all being achieved.

Where standards fall short of those expected, the broker will be expected to put measures in place to improve these standards. Where no improvement is forthcoming, ultimately this may lead to the termination of the contract.

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