September 16,2013
The County Commissioners’ meeting was called to order in their meeting room at 9:00am. All members were present.
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Board Reports –The Board discussed meetings that were attended last week.
K. Skoog discussed a constituent’s call regarding a shoreline project. At the Board’s request Community Development Director Mike Lithgow and Natural Resource Planner Todd McLaughlin were present. T. McLaughlin discussed his site visits, the JARPA, project plans, change in the original project application, WDFW’s modification of their permit and re-issuance, the Corp of Engineer’s requirement for a new project application and new JARPA.
Also discussed was working for legislative changes regarding the Corp of Engineers’ project approval.
K. Skoog reported on last week’s Solid Waste Advisory Committee meeting and the State’s work on a state-wide Solid Waste Plan.
Also discussed was the Local Emergency Planning Committee Functional Training Exercise held last week in Metaline.
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Spokane attorney Diane Grecco discussed her interest in serving as indigent defense counsel/public defender. Also present was Robin McCroskey.
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The Board recessed for lunch.
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State Auditor Cori Absolar – Auditor Entrance Conference. Also present were Auditor Marianne Nichols, Data Processing Coordinator Jill Shacklett and Treasurer Terri Miller. C. Absolar presented the entrance audit information summarizing State audit requirements and the process of the fiscal year 2012 audit which includes: Accountability audit for the fiscal year; Financial statement audit for the fiscal year; and Federal grant compliance audit for the fiscal year. The scope of the audit is to evaluate accountability and compliance with state laws and regulations in the following areas: Cash-receipting; Procurement (bidding/prevailing wage); County Fair financial operations; and Sheriff’s Office financial operations.
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BID OPENING – Sheriff’s Office Roof. The hearing was opened and the notice was read. Present were Public Works Director Sam Castro, County Engineer Don Ramsey, Senior Design Construction Engineer George Luft, Fleet Manager Brian Egland, M. Nichols, J. Shacklett, Sheriff Alan Botzheim and a number of the public. Bids were opened and read by S. Castro. S. Castro will review the bids and bring the Board a recommendation on Monday, September 23rd.
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Public Works Update – Present were S. Castro, D. Ramsey, G. Luft, B. Egland, A. Botzheim and Frank Capehart with Search and Rescue. Additional information was provided regarding the purchase of a vehicle for the Sheriff’s Emergency Command Mobile unit. A. Botzheim and F. Capehart discussed the necessary specifications of the vehicle and noted the trailer’s dry weight is 20,000 pounds. Their vehicle recommendation is the Ford F550 Super Duty. A. Botzheim noted funding for the vehicle is from Stonegarden funds and no current expense funds are involved. Motion was made by K. Skoog to authorize the purchase of a Ford F550 Super Duty to be paid with Stonegarden funds. Motion was seconded by S. Kiss and passed unanimously.
Buildings and Grounds – Master Gardener Gretchen Koenig discussed interest in the greenhouse building located behind the 231 Garden Building. The interest is for the building to be offered to the School District and to be moved to Stratton Elementary for use in the Food Sense program. She will meet with the school officials. The Board asked to have Facilities Maintenance Supervisor James Batie assess the greenhouse building regarding portability. Additional information will be provided to the Board.
Other items discussed were: Washington Historic Preservation Advisory Committee meeting October 24th in Spokane; Washington Trust for Historic Preservation has $2,000,000 in grant funds available for 2013-2015; the Department of Commerce announced that $25,000,000 in grants are available with a 25% local match for HVAC projects and systems upgrades; the 2012 ADA project may qualify for local match for current call for projects; repair/replacement of a sidewalk at the Hall of Justice to alleviate a tripping hazard; and the termination of the American Eagle Maintenance agreement.
Timber - Hazard trees have been removed at the public access on Diamond Lake. The Timber Harvest bid contractors have been notified of the bid results and timber harvesting is scheduled to begin this month.
Roads –Items discussed were: Transportation Commission tour on September 17thin Colville and S. Castro will be providing a presentation; Guard rail maintenance; road striping concerns; authorization for overtime work for grading when roads are wet after a rain; the Sacheen Lake right-of-way agreement is in place with the Washington State Department of Fish and Wildlife; and also discussed the viable option of swapping with the Forest Service Rocky Creek road for Mill Creek road. Also discussed was the Resource Advisory Committee not having a quorum resulting in the inability to meet this year for awarding of project funds. S. Kiss will prepare a letter to send to legislators regarding the RAC and staffing concerns.
West Branch LeClerc Creek Bridge Update – There is no weight restriction at this time for legal limits, however no overweight vehicles are permitted. D. Ramsey noted the Forest Service questioned if the County has a backup plan in the event of imposed weight restrictions.
ER&R – B.Egland discussed ER&R’s purchasing and inventory process.
G. Luft discussed maintenance rock from Shearer Lake pit.
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Public Comment Period– There were no members of the public present.
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Forest Ranger Gayne Sears provided an update on the following items: Capital Christmas Tree event progress and the South-End Project. Also discussed were recreation opportunities on Forest Service land. Also present was S. Castro who discussed the possible Mill Creek and Rocky Creek road exchange. G. Sears discussed plowing of a parking area at Mill Creek.
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Consent Agenda - Motion was made byK. Skoogto approve the Consent Agenda. Motion was seconded by S. Kiss and passed unanimously. The Consent Agenda includes today’s Agenda, the minutes of the Board’s September 9, 2013 meeting and the following items:
Investment Earnings: $8,064.33
Personal Services Agreement for Seattle City Light Boat Service – Agreement between Diversified Diver Services and the Pend Oreille County Noxious Weed Control Board regarding Boat and Operator Service for Boundary Reservoir Survey
CONTRACT NO. 2013-31, COMMISSIONERS’ RECORDING
Contract with Versatile Industries, Inc. to Construct, Improve and Complete SR31 North Pend Oreille Scenic Byway, SP 601
CONTRACT NO. 2013-32, COMMISSIONERS’ RECORDING
Geotechnical Engineering Evaluation Proposed Culvert Replacement Over Smalle Creek Westside Calispel Road
AGREEMENT 2013-52, COMMISSIONERS’ RECORDING
Counseling Services: Nicole Ford to be designated as a Designated Mental Health Professional Effective 9/20/2013
Application for Advance Travel Expense:
Sheriff’s Office:
Linda Rusho, WASPSO Grant, SOR Training at Wenatchee October 7 – 9, 2013, $135.00
Payroll Change Notices:
Sheriff – Civil:
DeLana Lacy, Longevity $25.00; Effective 09-01-2013
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Correspondence:
9.12Michael Mondich-Planning Commission Letter of Interest
9.13D. O’Neal, Chairman, WS Transportation Commission-September 17th Colville Meeting
9.14Law Office of Bajalcaliev & Scudder-Certificate of Liability Insurance
9.15Delta Dental/Washington Dental Service Foundation-The SmileMobile visit on October 14-22, 2013, Sadie Halstead Middle School
9.16Jane Miller Floyd-Letter of Interest to serve on the Pend Oreille County Library Board
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Correspondence Sent:
R. Allshouse, Council Chair-WAC 51-11R-3011 Section R301-Climate Zones
M. Wecker, Chair, Washington Fish and Wildlife Commission-Wildlife Program Commission Public Comments
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As of this date the Board approved for payment the following vouchers as listed and made available by the Auditor's Office:
Salary and Claim
FundFund Amount
Current Expense$ 305,829.78
Counseling Services$ 61,073.62
Park$ 1,150.64
Crime Victims$ 224.65
Road$ 138,798.16
Veteran’s Assistance$ 50.00
Treasurer’s O&M$ 521.82
Extension Education$ 112.33
Low Income Housing/2060$ 1,618.08
Homeless Program/2163$ 9,146.21
Emergency 911 Communications$ 29,396.13
Public Facilities$ 4,723.82
Solid Waste$ 14,273.82
Equipment R&R$ 69,152.67
IT Services$ 23,129.86
IT Fund$ 8,960.95
Sheriff’s Trust$ 1,056.00
TOTAL:$ 669,218.54
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Motion to adjourn was made by K. Skoog to adjourn. Motion was seconded byS. Kiss. Motion carried.
ATTEST: s/______APPROVED: s/______Clerk of the Board Chair of the Board
Commissioners’ Minutes, September 16, 2013. Initial _____ Page 1 of 1