Snowmass Water and Sanitation
Minutes of Regular Meeting
November 14, 2012
Page 2
SNOWMASS WATER AND SANITATION
MINUTES OF THE REGULAR MEETING OF NOVEMBER 14, 2012
1. CALL TO ORDER
Chairman Throm called the Regular Meeting of the Board of Directors of the Snowmass Water and Sanitation District to order on November 14, 2012 at 8:40 a.m. at the District Office, 0177 Clubhouse Drive, Snowmass Village, Pitkin County, Colorado. Chairman Throm stated that each member of the Board had received a copy of the Agenda and that the Notice of the Meeting had been posted in conformance with the law.
2. ROLL CALL
The roll call showed the following Directors to be present:
Doug Throm, Chairman
Rhonda Bazil, Vice President
Joe Farrell, Secretary
Dave Dawson, Treasurer
Michael Shore
Also present were:
Kit Hamby – District Manager
Mark Hamilton – Attorney for the District
Christie Duckett – Office Administrator
Tim McFlynn & Chelsea Congdon – Snowmass Creek Caucus
Chris Lumley & Matt Lamm – Cumming (Westin Owner Rep)
Joe Krabacher – Attorney for Westin project
3. PUBLIC COMMENT
Tim McFlynn expressed to the Board that Lee Rozakalis, from AMEC, would like to meet with the Board to discuss the Snowmass/Capital Creek Caucus report on Snowmass Creek. However, the dates when Lee could meet do not work for the Board or Kit. Tim also thanked the Board and Kit for their input and continued sharing of information.
Joe Krabacher, Chris Lumley and Matt Lamm came to the Board meeting to discuss the invoice of System Development Fees for the outdoor seating at the Westin. They asked if the seats without tables could be charged as banquet seating. The Board did not agree. Chairman Throm asked that staff research how system development fees were charged in similar areas in Base Village. The Board agreed that, unless the District assessed SDF’s differently for Base Village, the invoice would stay as is.
4. APPROVAL OF MINUTES
A motion to approve the Minutes of the Regular Meeting of October 17, 2012 was made by Director Shore, seconded by Director Bazil and passed unanimously.
5. APPROVAL OF TREASURER’S REPORT
A motion to approve the October 2012 Treasurer’s Report was made by Director Shore, seconded by Director Bazil and passed unanimously.
6. MANAGER’S REPORT
WWTP Nutrient Monitoring
Kit has asked McLaughlin to help interpret the new nutrient WW discharge regulations and what this may mean for the District. Also, Kit asked if they could help develop a SAP (sampling and Analysis plan). At this time it seems the District will need to expand the WWTP to treat for excess nitrogen and phosphorus nutrients. The District will need to make the best use of the property and may even need to reconfigure the pond for a new building. We expect to be notified by the CDPHE of the compliance timeline.
Sanitary Survey
Included in the Board book is a copy of the Sanitary Survey report from CDPHE for the WTP, distribution system and water storage facilities. This year the CDPHE focused their report on the storage tank hatches. The District has sixteen tanks which hold a total of 6.2 MG. Most of the old hatches have already been replaced. Also included in the report were recommendations on upgrading the East Snowmass diversion structure and operating the WTP in a way that increases chlorine detention time. The UV system is still a matter of concern as well; Dean Wieser met with a technician from Wacco to add controls to the UV equipment and Kit and Dean have asked Jim McLaughlin for assistance in working with the CDPHE on these issues.
Ziegler Pumpstation
The rental pumps arrived and one of the pumps was installed in the Ziegler Pump Station wetwell. When the wetwell was flooded the electric cord to the pump filled with water. This pump was removed and will be sent back to McLemore Pump. The second rental will be installed and tested. Kit reviewed the pump curve from Wheeler with the Board. It appears from the pump curve that the original pumps would have never worked when the reservoir is lowered.
Draft 2013 Budget
Kit presented the Board with a draft budget for 2013. Service fees and system development fees will be increasing by 5.2% and 6%, respectively. Kit will adjust the budget, based on the November Statement of Operations, and work on the Capital budget prior to the December Budget meeting. The Board did not request any changes to the draft budget.
7. ENGINEER’S REPORT
Dean is out of town, Jim McLaughlin did not attend.
8. LEGAL REPORT
The Starwood claim has been resolved as Starwood has agreed to a less than .2 cfs exchange on the Roaring Fork.
9. APPROVAL OF EXPENDITURES
A motion to approve the Expenditures from last month was made by Director Dawson, seconded by Director Shore and passed unanimously.
10. NON-AGENDA ITEMS
The Board made a motion that the EQR schedule be reviewed and updated.
Kit asked the Board if it would be possible for employees to donate vacation time to Dennis Palardy. Dennis’ home was lost to fire recently. The Board fully supported the idea of donating time.
11. EXECUTIVE SESSION §24-6-402(4)(b), C.R.S. “Conferences with an attorney for the District for the purpose of receiving legal advice on specific legal questions;”& §24-6-402(4)(e), C.R.S. “Determining positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators;”
To discuss extra-territorial service to the Sinclair property, the meeting with Kristen Moseley, and District engineering services.
A motion to move into executive session was made at 10:35 a.m. by Director Farrell, seconded by Director Dawson and passed unanimously.
A motion to move out of executive session was made at 11:20 a.m. by Director Dawson, seconded by Director Bazil and passed unanimously.
12. ADJOURNMENT
A motion to adjourn the meeting was made at 11:25 a.m. by Director Dawson, seconded by Director Bazil and passed unanimously.
Respectfully submitted, APPROVED:
Joseph W Farrell, III Doug Throm
Secretary Chairman