PROMOTION, TENURE, & PERMANENT STATUS
TEMPLATE
2011-2012
Version Date february 3, 2011
This template can be filled in with appropriate information related to promotion, tenure, and/or permanent status nominations. Once the sections are filled in, the explanatory information in the template may be deleted.
The template includes information on specific content for the various sections of the packet, and should be used in preparing the original and ten identical packets of materials. All packets must have the materials in the same order as shown and must be numbered and titled as shown. Items should be listed in reverse chronological order. If a category does not apply, please put “N/A” by that heading; if the candidate has nothing to report, use “None.” Information should cover the candidate’s professional career, unless noted otherwise. The main body of the packet should contain only those things specifically required by the “Guidelines and Information Regarding the Tenure, Permanent Status and Promotion Process for 2011-12” available online at http://www.aa.ufl.edu/tenure.
Additional materials not specifically listed, as well as anything added after the candidate has certified the packet for the review process, should be placed at the end of the packet under #33 (Further Information) and should be limited in number and scope. Each page of the packet should be numbered, including the letters of evaluation; do not number “page X of Y”. Put the nominee’s name in the upper right-hand corner of each page. All copies of the packet must be duplexed (two-sided) except the cover page. Do not use filler/divider pages.
2011-2012 NOMINEE INFORMATION COVER SHEET
UNIVERSITY OF FLORIDA
RECOMMENDATION FOR TENURE, PERMANENT STATUS
AND/OR PROMOTION
A. GENERAL CURRENT INFORMATION
Name ______UFID# ______
Department/Center ______Campus Box ______
Current Rank ______Graduate Faculty______
Type of Nomination: _____ Tenure (If conditional, name of other institution______)
(Please mark) ______If tenured, date tenure received
_____ Permanent Status (Extension/PKY Only)
_____ Promotion to (List Proposed Rank) ______
B. THE NOMINEE DOES_____ DOES NOT_____ WAIVE HIS/HER RIGHT TO VIEW LETTERS OF
EVALUATION.
______
Nominee’s Signature Date
C. I HAVE REVIEWED THIS PACKET AND BELIEVE THAT TO THE BEST OF MY KNOWLEDGE
IT IS COMPLETE.
______
Nominee’s Signature Date
D. TENURE/PERMANENT STATUS ASSESSMENT
Department/Center: Meets criteria ______Abstain______Absent______
Does not meet criteria______Abstain______Absent______
Center (IFAS only) Meets criteria ______Abstain______Absent______
Does not meet criteria______Abstain______Absent______
PROMOTION ASSESSMENT
Department/Center: Meets criteria______Abstain______Absent______
Does not meet criteria______Abstain______Absent______
Center (IFAS only) Meets criteria ______Abstain______Absent______
Does not meet criteria______Abstain______Absent______
E. COLLEGE TENURE & PROMOTION COMMITTEE ASSESSMENT:
TENURE/PERMANENT STATUS: Meets criteria ______Abstain______
Does not meet criteria ______Absent ______
PROMOTION: Meets criteria ______Abstain______
Does not meet criteria _____ Absent ______
F. SIGNATURES AND ENDORSEMENT STATEMENT
________I do____ do not____ endorse candidate
Department Chair/Director (if applicable) Date
______I do____ do not____ endorse candidate
Dean/Director Date
STATEMENT OF UNIVERSITY OFFICIAL
I am satisfied that the nominee has met all of the criteria for tenure ____ permanent status ____ and/or promotion ____
at the University and has demonstrated a high degree of competence in the appropriate professional field. I believe that
granting this person tenure ____ permanent status ____ and/or promotion ____ will serve the best interests of the institution
and the State University System of Florida.
______
President (or designee)
1. NOMINEE INFORMATION
A. General Current Information – Use full name; no nicknames or shortened names. The current rank or type of nomination listed may not include administrative titles since tenure, permanent status and promotion are only granted in academic ranks. The Proposed Rank should be completed only for those nominees being considered for promotion.
If the tenure nomination is subject to the conditions of an agreement between the university and another institution, such as the VA Hospital, please indicate this on the nominee information form under “Type of Nomination.”
B. Waiver/Non-waiver Statement – The candidate may complete the statement on
the Nominee Information Form, or it may be typed and completed on a separate sheet of paper. Candidates may review letters of evaluation unless s/he executes a written waiver of her/his right to view them.
C. Review Statement - This statement must be signed and dated prior to
unit review and vote.
D. Tenure, Permanent Status and/or Promotion Votes – See sections III.7-9, IV.3, and IV.7 of the “Guidelines”. The nominee is to be notified of the results of the vote. The chair’s/director’s letter must explain the vote whenever 20% or more are recorded as negative, abstaining, or absent.
E. College Tenure and Promotion Committee Individual Assessments. See sections III.10, V.5-6 of the “Guidelines” . The nominee is to be notified of the results of the assessments. The dean’s letter must explain the individual assessments whenever 20% or more are recorded as negative
F. Signatures and Endorsement Statement - The original packet must have all
original signatures. The endorsement or lack of endorsement by a unit chair/director and dean/director, where applicable, is indicated by checking the appropriate statement.
2. Brief Description of Job Duties
Briefly describe your assigned duties and responsibilities.
3. Areas of Specialization
Briefly describe your area(s) of specialization
4. ASSIGNED ACTIVITY SINCE LAST PROMOTION (NOT TO EXCEED TEN YEARS), OR SINCE UF EMPLOYMENT, whichever is more recent - Please list in reverse chronological order your assigned activity while employed at the University of Florida beginning with the 2010-2011 academic year (August to August) and working backwards. Do not include the current year’s assignments. These numbers should reflect actual effort. List only those years during which you were under contract with the university. If you provided paid patient care, please indicate an estimated percentage of time each year.
Percent of effort should be listed in Teaching, Research, Service, Extension (IFAS only) or Patient Care/Clinical (HSC only) and should be summarized by academic year as below. Please indicate if you were on sabbatical or leave of absence during an academic year. List any administrative duties under Service and advisement under Teaching. Do not change the five category labels, and indicate 0% if one or more is not relevant to you.
If you are being considered for tenure or permanent status and were hired during this current academic year, show assigned activity for the current year at the University of Florida.
Year / 2010-2011 / 2009-2010 /2008-2009
/ 2007-2008 / 2006-2007 / 2005-2006Teaching
Research
Service
Extension
Clinical
Total (Must total 100%) / 100% / 100% / 100% / 100% / 100% / 100%
The chair’s/director’s letter should provide an explanation of any significant changes in assignment.
5. EDucational Background
List in reverse chronological order all degrees awarded to you. All entries must include the university/college you attended, the field of study, the degree, and the date awarded.
Institution / Field of Study / Degree / Year6. Employment
List your employment in reverse chronological order, with University of Florida employment appearing first. Please show employer, ranks and administrative positions you held at each place of employment, effective dates of each title and whether or not the position was tenured or tenure-accruing if employment was with an institution of higher education.
.
Institution / Position / Dates7. Year TEnure/PERMANENT STATUS Was Awarded by University
of Florida – If applicable.
8. Tenure and Promotion criteria:
Include a copy of the university tenure and promotion or permanent status criteria, and college and department’s applicable discipline-specific clarifications of those criteria. To be entered by department administrator.
9. Teaching, Advising, and INSTRUCTIONAL ACCOMPLISHMENTS
In no more than 750 words, describe your teaching, advising, professional responsibilities (Librarians), and/or instructional accomplishments, including, as appropriate, curriculum and course development, service as a graduate or undergraduate coordinator, supervised research through credit courses, and the development of new courses, CD ROM’s, educational software and multimedia materials.
In some units, faculty are expected to develop portfolios in which they can demonstrate the goals they have for teaching, as well as describing special teaching projects. If you are in one of these units you may also use this section to provide a one-page statement on your goals in teaching, indicating what you have done to improve, listing innovative teaching methods, summarizing special teaching projects, and describing other instructional activities.
Undergraduate instructional activities may include supervision of honors thesis and research projects.
Syllabi, course examinations and other materials used in classroom instruction should be made available at all levels for review as needed or requested. Do not include them in this section.
10. TEACHING EVALUATIONS
A. Include a statistical summary of all University of Florida teaching evaluations, if available, since your last promotion (not to exceed ten years) or from UF employment for tenure nominees, whichever is more recent. (Do not include computer printouts or photocopies in the packet.) If teaching evaluations completed during the last five years from other institutions are available, you may include them. The summary should include official departmental/center and college means in addition to your individual means; a statement regarding the evaluation scale used, i.e., high, low, median; an indication of the areas being evaluated, if appropriate; an indication of the number of responses and the number enrolled in the course; and a notation as to whether or not the course was required. If there are no comparison means, please indicate so by stating “No department/college means”. Statistics for the evaluations must list the scores for the core questions. The scores for optional questions should be listed according to department/center or college guidelines.
If this is your first year of employment and you have a teaching assignment, then you should be evaluated during the fall term and the Departmental Administrator will attach the statistics to the packet.
SPS6941 – 1069 Course TitleSpring 2008 – If team-taught, show percent responsibility
Required Course – Yes/No
Number Enrolled – 37
Responses – 37 (if applicable, if not, need to indicate “not available”)
Scale used: High = 5, Low = 1
Instructor / Department / College
1. Description of course objectives and assignments
2. Communication of ideas and information
3. Expression of expectations for performance in the class
4. Availability to assist students in or out of class
5. Respect and concern for students
6. Stimulation of interest in course
7. Facilitation of learning
8. Enthusiasm for the subject
9. Encouragement of independent, creative, and critical thinking
10. Overall, I rate this instructor as:
B. Peer assessment or the results thereof, should be included here.
11. GRADUATE FACULTY STATUS
Please indicate whether or not you are a member of the graduate faculty, and the year granted.
12. Graduate Committee ACTIVITIES
Include graduate committees you have served on since your last promotion (not to exceed ten years) or from UF employment if you are a tenure nominee, whichever is more recent. List items in reverse chronological order. If you wish to do so, you may list in Section 33 students from other institutions that you worked with during the same time period. Please indicate expected completion dates if students have not already completed their degrees. If you are a co-chair, please indicate the percentage of your responsibility. Expand the chart below where necessary to include all relevant committee memberships.
Note that the official data source for graduate committee activity is the Graduate Information Management System (GIMS). You can find that information at: https://gradschool.ufl.edu/GIMS/gatorlink/PreSiteEntry.asp
Applicant’s Role / Student / Home Dept. / Complete DateChairs, (insert number)
Ph.D. Committees
(If Co-chaired, give % effort here)
Member, (insert number)
Ph.D. committees
Chair, (insert number)
Specialist Committees
Member, (insert number)
Specialist Committees
Chair, (insert number)
Masters Committees
Member, (insert number)
Masters Committees
13. CONTRIBUTION TO DISCIPLINE/RESEARCH NARRATIVE
In no more than 750 words explain your research/creative contribution to your discipline. Describe briefly the overall area within which your research/creative program falls and how your publications, creative work, research projects, grants, fellowships, extension works, etc. reflect your research/creative program and your achievements. There is no need to cite specific works or grants listed elsewhere in the packet. Simply reference works published, exhibited during certain time periods, or supported by various sources. Please address the quality of the journals in which you publish and the impact of your research/creative program.
14. Creative Works or Activities
This area should be used to list exhibitions, concerts, performances, commissioned works, audio/visual materials developed, software written, cultivars developed, or other similar creative works, including dates, in reverse chronological order. Include published critical reviews of these creative works in this section. Create a subheading for PowerPoint presentations, if applicable. Refer to instructional and informational presentations that may be delivered numerous times as “Instructional Multimedia Presentations” rather than “PowerPoint Presentations.” Do not list individually, but summarize for each year. Create a subheading for publications developed in support of web based communication and teaching, such as Webinars, if applicable.
15. Patents and Copyrights
These should be listed in reverse chronological order. Please include date(s) with each item and give an indication of the significance of its (their) contribution to the profession/discipline.
16. Publications
List these in reverse chronological order, beginning with the most recent publication and going backwards. The citation format is your choice, but entries should contain the information requested. Please include the names of all authors. Underline the name(s) of the senior/principal author(s). Include all subcategories and if there are no entries, put “None.” Put EDIS publications as a separate section under “g. Non-refereed Publications.” Indicate that they are peer-reviewed and provide the URL.
The following information should be considered when compiling the publication listing:
1) Refereed Journals: A paper is considered to be refereed if it appears in a journal (or proceedings) whose papers are published only after review and acceptance by one or more independent professional expert(s) of national or international standing.
(2) Refereed Proceedings: Should be listed as a separate category under Refereed Publications and the nominee should provide a brief explanation of the review process for the proceedings. This may be listed as a footnote to the publication list.