WWCHA Meeting Minutes
27th July 2015
3rd August 2015
Date: Monday 27th July 2015 held 3rd August 2015
Time: 7.30pm – 9.00pm
Location Jubilee Park Club Rooms
Chaired by: L.Geaghan
Board Membership: C. Bailey, K. Boyd, S. Bloomfield, S. Wellham, B.Williams,B Wellham, S. Arnold, K. Wickson
Club Membership with Voting Privileges: Cavaliers, CSU, Harlequins, Lake Albert, Mustangs, Rosellas, Royals
Minutes
1.0 Present: L.Geaghan, C. Bailey, B Williams, K Wickson, S Wellham, S Arnold
Voting attendees: K. Organ (Royals), P Bradley (Cavaliers), D Sterling (Lake Albert), M Hill (CSU), D Girling (Harlequins)
Club attendees: S. Girling (Harlequins), M. Stephens (Cavaliers), P. Outrim (Lake Albert)
2.0 Apologies: S.Bloomfield, B. Wellham, K Boyd
3.0 Minutes of Previous Meeting
The Minutes of the meeting held on 22nd June 2015 were accepted as a true and accurate record. Moved: P Bradley
Seconded: D Girling
Correction to previous minutes
· Nil
4.0 Matters arising from previous Minutes / Person Responsible / Timeframe / Progress4.1 / Lights on Noonan Turf / Luke/Karen/Sharyn / See Facilities report
4.2 / There has been some interest for advertising via signs around the hockey grounds. There needs to be discussion regarding the fees that would apply for advertising. A fee structure is to be put forward for voting at the next meeting / Sharyn / 25/5/15
22/6/15 / See Facilities report
4.3 / Sponsorship to reduce representative fees / Board / 22/6/15 / For board to consider for the 2016 season
4.4
4.5
4.6
5.0 Correspondence In / Discussion / Action / Person Responsible/
Timeframe
5.1 / Mark Stephens / Losing senior players, wagga juniors also has had a decline in numbers, this has impacted on representative teams. Retention rate of junior hockey players is at 60%.
Discussion ceased being recorded in the minutes on this matter as personal grievances with a board member was raised as part of this discussion. This was not appropriate and the behaviour displayed was not inline with the WWCHA Playing rules code of conduct. / This matter is to be managed by the board outside of the general meeting / President
5.2
6.0 New Business / Discussion / Action / Person Responsible/
Timeframe
6.1 / State Championships 2016 nomination / Value of hosting State Chmpionships, this may assist in gaining the lights on second turf prior to the 2016 winter competition as this is one of the key selection criteria for hosting state chamionships. WWCHA would only be able to host u13 or u15 as we do not meet the requirement of 3 synthetic turfs for all other age groups / WWCHA to put in an expression of interest for State Championships in 2016. / Board
August
6.2
6.3
6.4
6.5
7.0 Board Reports / Discussion / Action / Person Responsible/
Timeframe
7.1 / President / Nil report
7.2 / Administration / Nil Report
7.3 / Treasurer / Nil Report
7.4 / Competitions / Nil Report
7.5 / Officiating / Nil Report
7.6 / Development / See attached
7.7 / Representative / Nil Report
7.8 / Events / Sam to provide list of those who still have trophies for return to Sam.
7.9 / Facilities / See Attached
8.0 Club Reports / Discussion / Action / Person Responsible/
Timeframe
8.1 / Cavaliers / Nil
8.2 / CSU / Nil
8.3 / Harlequins / Nil
8.4 / Lake Albert / Nil
8.5 / Mustangs / Nil
8.6 / Rosellas / Nil
8.7 / Royals / Nil
9.0 Items for Voting (Legend: Y=Yes; N=No; A= Abstain)
Nil
Meeting Closed: 8.37pm
Next Meeting: 24th August 2015
Facilities report July 2015-07-19 (incorrect report submitted to agenda)
Since the last meeting we have had a few things to mention
1. University games BIG thanks to those who gave of their time to help. We all have a club base that work etc but those who did see their way clear to come and help all wagga Hockey thanks you
2. I do have info from WWCC re the sponsor ship boards and I will pass it onto the clubs who were requesting information but in essence they can be the same size etc as existing boards
3. I also have asked about the half lighting for some teams for training
4. We are awaiting on WWCC to get back to us re the lights On Noonan Turf we are putting up the $17k for the infastucture.
5. WWCC are aware of the unsafe entrance to the fields due to subsidence from the electrical substation work and also ABC sportsclean are aware of the area on at the northern end Noonan Turf that has lifted It was patched in feb 2014 but we have to wait for some dry conditions . I have put sand on it in the mean time.
6. All clubs you are now on your own re canteen so if you need any thing regarding things you may need eg BBQ etc you need to give me ample notice . your dates you should already have.
7. AGAIN please clean out the dugouts and put rubbish in the bins.Under the grand stand was cleaned before uni games and some of the rubbish a volunteer found this weekend was not
Desirable. So if you clean out after your team then we will have no reason to write this section but it happens ALL the time. 29
8. Packham Cup is in acouple of weeks please be aware All clubs will have a duty and also on Grand final Day Saturday 12th of September
9. Meeting with WWCC on Wednesday 16th July and Dave Thompson
10. Benson has put the watering of Paul Turf on a timer system for Saturdays and Sundays and is working well Thank you
11. Please remember to train of the side goal circles --- the only week you can have it in normal place is the first week of the month , the next being the 3rd of August,
Sorry there could be other things but just cant recall at this moment and busy getting ready to go to Womens Masters this weekend
Sharyn Wellham Facilities
Development Report
2016 and beyond
Junior Teams stay with Wagga Hockey
Incorporate “Push/Pull” Strategies to raise the awareness and increase hockey’s profile within the community.
Targeted communication within schools, getting the kids to want to play it.
Focus on parents, giving them reasons why they want their kids to play hockey.
Broad scale promotion of Wagga Hockey in General
Assign a Wagga Hockey Representative to be solely responsible for promotion and media communication
Allocate funds to present Wagga Hockey in a professional manner (fliers/television ads/newspaper ads)
Clubs assist in Training nights, as coaches and mentor coaches
All clubs to provide at least 3 coaches to Junior Hockey
Clubs assist in Junior Umpire Development, provide feedback and mentoring
Liaising with schools by having a Wagga Hockey Representative assigned to a school
(I have already set up parent contacts for a few schools who would assist this person in making sure information gets into newsletters etc)
Start the year with a twilight 9 aside competition - open to new and existing players, for under 13’s and Under 16’s
Alongside this we would hold development nights for new and younger players (Under 9’s and Under 11’s)
Start the season at the commencement of Term 2 rather than starting just before holidays and then having two weeks off
(This was particularly disruptive this year)
Purchase 4 Junior Goalie kits. These would be used by teams who require them, perhaps charge a small hire fee in order to cover the cost of replacing any damaged or broken equipment
3rd August WWCHA General Meeting Minutes / 2