Meeting Minutes: November 23, 2017 @ 7:00 pm

VANIER COLLEGE COUNCIL

Thursday, November 23, 2017 | 7:00 pm | Room 113 VC

1.0 WELCOME

1.1CALL TO ORDER

Meeting called to order at 7:06 pm

Moved by: BesteSeconded by: Bila

In Favour: 10 Against: 10 Abstention: 0

1.2 ROLL CALL

COUNCIL MEMBERS

Voting Members / Ex-Officio Members
Peter Man Van
Issa Jamaa
Menfes Kidus
Seif Hamdeim
Christine Nieto
Sello Tlelima
Kareem El Kady
Elaine Nieto
Daniel Petrescu
Kidus Yoseph
Sami Dessuky
Shannon Voisin
Beste Cobanoglu
Celine Brown
Bila Parwasto / President
VP Academics & External Affair
VP Finance
VP Media & Promotions
VP Social/Cultural
Chief of Administration
Dir. of Academics & External Affairs
Director of Campaigns & Advocacy
Director of Finance
Director of Media & Promotions
Director of Social/Cultural
Commuter Representative
First Year Representative
First Year Representative
Residence Representative / Caitlin Pinto
Chelsea Zavarelli
John Lugtu
Caryl Munzara
Lorraine Isidro
Stan Tweyman
John Byron / Chair of Athletics
Chair of Athletics
Chief of Vandoo
CRO
Speaker
Vanier College Master
YFS Representative

LATE REPORTS SUBMITTED: PeterMan Van, Kidus Yoseph

REGRETS SUBMITTED: Kidus Yoseph, Lorraine Isidro, Sami Dessuky, Chelsea Zavarelli, Peter Van, Christine Nieto, Caitlin Pinto

ABSENT: N/A

GUESTS: Brittany Pillegi, Aliah Paruk

1.2ACCEPT TODAY’S AGENDA

  • Talent Show as 5.1.6
  • Dean’s Office study abroad program 5.1.2
  • TTC as 5.1.3
  • Possible strike as 5.1.4
  • Paws for a Moment advertising as5.1.5
  • Pop-up Barber shop as 5.1.1

Moved by: Shannon VoisinSeconded by:Bila Parwasto

In Favour:9 Against: 0Abstention:0

1.3ACCEPT MEETING MINUTES FROM NOVEMBER 9, 2017

  • Correct 5.1.3

Moved by: Issa JamaaSeconded by:Beste Cobanoglu

In Favour:10Against: 0 Abstention: 0

2.0 SPEAKER’S REMARKS

2.1 LOUNGE MONITORS

  • The lounge monitors have been hired and they are as follow:
  • Jhmari Hussey
  • Jan Szady
  • Miral Sheikh
  • Danielle D’Souza
  • Domenic Iuliano

3.0 OLD BUSINESS

3.1 ATHLETICS

3.1.1 Customized Jerseys

  • Table to next meeting

4.0 NEW BUSINESS

4.1 MASTER’S OFFICE UPDATES

4.1 Master’s office Lunch-in

  • The date is still December 12, 2017 @ noon

4.1.2 Book Sale

  • The master reiterates that help is required on Thursday and Friday January 11 and 12, 2018.

4.2PRESIDENT & ADMINISTRATION

4.2.1 VCP

  • Table to next meeting

4.2.2 Lounge Monitors

  • Resolved as 2.1

4.3 ACADEMICS & EXTERNAL AFFAIRS

4.3.1 Paws For A Moment

  • The planning process has been complete.
  • Issa Jamaa will come up with the final itinerary for the event before the event and send it to all council members.
  • Kareem El Kady has constructed a contract for those individuals who will be bringing their dogs.
  • Kidus Yoseph has a poster for the event to be printed and posted all over campus.

4.3.2 Funding Applications

  • York University Mature Students Organization (YUMSO) have requested funding from Vanier College Council for $400 for their annual holiday party and Issa Jamaa suggested $200 instead.
  • YUMSO would need to submit written report to Issa Jamaa including all required documents.
  • Motion as 5.2.1
  • Culture and expression requires $65 for their Art Gallery of Ontario trip on Wednesday November 29, 2017.
  • A written report required to be handed in to Issa Jamaa including all required documents.
  • Motions as 5.2.2

4.4 FINANCE

4.4.1 Requisition Form Refresher

  • Table to next meeting

4.4.2 Audit Update

  • Table to next meeting

4.5SOCIAL & CULTURAL

4.5.1 Blue Mountain

  • Christine Nieto will contact the hotel to renegotiate the prices to match last year’s or the other previous years’.

4.5.2 Coffee House Debrief

  • The event went well, and the amount raised for the Movember foundation is $33

4.5.3 Frost Week

  • Table next meeting

4.5.4 First Year Event

  • The event being hosted is a paint ball event on February 6, 2018.
  • The price for the event is $10 for Vanier affiliated and $15 for non-Vanier students.

4.6 ATHLETICS

4.6.1 Upcoming Winter Sports

  • There are winter sports coming up and registration dates for sports teams are soon closing. Please help come up with teams and register teams.

4.6.2 Council Participation (# of sports)

  • Resolved

5.0 MOTIONS/ADDITIONS/RESOLUTIONS

5.1 Additions

5.1.1Movemeber Pop-up Barber Shop

  • The event to be hosted will be hosted November 27, 2017 at 11am – 4pm
  • The cost for hair cuts will be between $5-$10
  • Brittany Pillegi and Aliah Paruk want to utilize the Vanier college space in room 001 the renaissance

5.1.2 Dean’s Office study abroad program

  • John Lugtu plans on making an article to distribute through the Vandoo website for constituents to view

5.1.3 TTC

  • With the subway soon to be completed, there will be certain buses that will be discontinued on the York University bus loop. John Lugtu plans on making an article on the situation.

5.1.4 Possible Strike

  • With a possible staff member strike coming up, the Vandoo plans on covering it.

5.1.5 Paws For a Moment Advertising

  • The Vandoo plans on getting funding from Vanier College Council to help advertise the event online.

5.1.6 Talent Show

  • Founders College Council asked to volunteer two members from our community to participate in their event.
  • The event’s date TBD

5.2Motions

5.2.1 Motion that Vanier College Council give YUMSO $200 with $100 of the portion from the Master’s office

  • Motioned by: Issa Jamaa Second by: Kareem El Kady
  • All in favour: 8 Rejections: 0 Abstentions: 2

5.2.2 Motion that Vanier College Council give Culture Expression Club $32.50 and Master’s office $32.50

  • Motioned by: Issa Jamaa Second by: Kareem El Kady
  • All in favour: 8 Rejections: 0 Abstentions: 2

6.0 ADJOURNMENT

Meeting adjourned at 8:49pm

Moved by: Seif HamdeinSeconded by: Sello Tlelima

In Favour: 11 Against: 0Abstention: 0

NEXT MEETING:Thursday, November 30, 2017 at 7:00pm in room 113 VC

COUNCIL REPORT

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