Minutes Clubs & Societies Committee Thursday 5th Oct 2006
University of Melbourne Student Union
Meeting of the Clubs and Societies Committee
Minutes
3.45pm, Thursday 5th of October 2006
Location: Office Bearer Space
Meeting opened 3.50pm.
1. Procedural matters
1.1 Dil appointed chairman as OB
1.2 Gareth elected minute taker
Moved: Dil, Seconded: Goldie
CARRIED
1.3 Attendance:
Gareth,
Kelly,
Bridie
Pat,
Dil
Dave O,
Fiona
1.4 Apologies
Carl
Clancy
1.5 Adoption of Agenda
Moved: Dil Seconded: Kelly
CARRIED
2. Ratification of Previous Minutes
Moved: Kelly, Seconded: Davo
CARRIED
3. OBs Report
Accept OB’s report
Moved : Gareth, Seconded: Bridie
CARRIED WITHOUT DISSENT
4. Grants
Aprove Grants en Bloc
M: Gareth S: Dil
Carried
6. Problem Grants
a) Music Therapy Society
Motion: For the club to apply to Education department for funding. If unsuccessful C&S will reconsider grant at next meeting
Moved: Davo Seconded: Gareth
CARRIED
b) Adventist Students
Motion: To approve Grant
M: Davo S: Kelly
CARRIED
c) FOUL
To approve funding for food and not for alcohol
M: Gareth S:Davo
CARRIED
d) ILSS
ILSS funding that depends on green sheets is rejected as green sheets were not submitted, and no funding for competition or disposables as boat races were included in the proposal.
M: Kelly S: Gareth
CARRIED
e) Scandanavian Club
Motion: To supply 50% of grant requested by the club for the venue hire
M:Gareth S: Goldie
CARRIED
5. Lockers
Motion: To approve locker policy
- No permanent allocation for lockers
- Clubs must apply for “Holiday care” if wish to store over holidays
- Club can share lockers at own risk
Moved: Goldie Seconded: Davo
CARRIED WITHOUT DISSENT
8. Final Approval
Malaysian Students’ Society
M: Bridie S:Goldie
CARRIED
9. New Clubs
Students against Neo-Liberalism
Motion: To deny application this year as applied after the date of closure of application.
M: Gareth S: Davo
CARRIED
10) TREV Conference
Motion: To approve expenditure for both incoming office bearers to go to TREV
M: Davo S:Gareth
CARRIED
11) Winter sleepout follow up
Suggested sleepout be run again
12) Market Research follow up
Comment: More Sponsorship/Funding-working on getting more discounts for affiliated clubs
Comment: More rooms availability
Make recommendations to clubs to talk to departments about getting tute and lecture rooms booked
13) Other Business
a) Welcome back week
- Clubs book group floor tables
- Encourage clubs to run events and C&S to provide promotion support
- Talk to Activities about a combined event (like Spring on the lawn)
b) Training expenses
Motion: Approve funding for Fiona’s extra spending on training material ($50 from training budget)
M: Davo S:Goldie
Carried
c) C&S Hand-over party
To have last meeting week after exams and have a party after meeting
Motion: To approve $200 from sundries to finance C&S hand-over party on the 30th November
M: Davo S; Gareth
CARRIED
d) Indian Club
Noted that the club will be appointing new moderators to review the content on their forums
e) Insurance for non UMSU members
Fiona to notify committee with more information
f) Mature Age Students Society
Late application fro payment (from march, submitted in September). The other receipts from the event already paid.
Motion: To reject application for payment.
M: Daveo S: Kelly
CARRIED WITHOUT DISSENT
Next Meeting on 19th Oct at 3.30pm
Meeting closed at 5.25pm
Meeting closed 5.25pm