Responsible Unit：Division of Life Guidance, Office of Student Affairs / Enforcement Rules for CHU Students' Leave-Request / Document Number：CA1-2-010
Annoucement Date: May 28, 2014 / Page Number：1
- Purpose
Chung Hua University defines the Enforcement Rules in order to properly manage CHU students’ Leave Requests.
- Scope
Types of leaves, procedures of taking leaves, and related matters are included.
- Responbile Units
- All departments and graduate institutes (Teachers and Military instructors): Approving of leaves
2. All school staff: Approving of or giving advices for leaves for starutory reasons
IV. Definition of Terms
None
- Contents
Article 1. A student who is unable to attend a class, an examination or an activity due to certain reasons shall fill out a Leave-request Form beforehand
Artile 2.There are six types of leaves: personal leaves, sick leaves, leaves for statutory reasons,maternity Leaves bereavement leaves, and menstrual Leaves.
Personal leaves include pre-maternity leaves for female students, accompanying maternity leaves for male students and leaving-Taiwan leaves for oversea students, foreign students and exchange students. Female students can take one-day menstrual leave once a month without verification documents.
Article 3. Procedures of taking a leave
(1)Download the 3-copy Leave Request Form from the website of Division of Life Guidance of CHU.
(2)Fill out the 3-copy Leave-Request Form and state the time and reasons of the leave and attach related verification documents.
(3) Have the 3-copy Leave Request Form signed by the approvingentities (listed below).
(4) After the 3-copy Leave Request Form is approved, have it signed by the responsible military instructors.
(5) Upon approval, the first copy of the Leave-Request Form shall be given to the Division of Life Guidance, the second copy shall be given to the Department offices for registering, and the second copy is to be kept by the applicant and may be photocopied and given to relevant authorities or the teacher as needed.
(6) Students should hand the third copy of the Leave-Request Form to the teachers and explain their leaves.
Article 4.Regulations：
(1) Students on leave of absence during examination period must ask for teachers’ consent beforehand and then fill out the Leave-Request Form as stated above. Make-up examinations are implemented according to the related regulations of Office of Academic Affairs.
(2) Students on leave of absence during the registration period should follow the Enforcement Rules stated here along with related CHU regulations of registration.
(3) Students who miss a class without applying for leave or who take unapproved leave will be considered truant.
(4) If the provided reasons for leaves or the verification documents are proved to be fabricated or falsified, the absent student will be considered truant and he/she will also be punished according to the situation.
(5) Students who can not request their leaves in person can ask classmates, relatives or friends to request leaves for them. Deputy entities’ information should be listed on the first copy of the 3-copy Leave Request Form.
(6)Post-fact leave-request shall be submitted within three days of when the student is back to school if the absence is due to an unforeseeable incident or special circumstances.
(7)Students’ leave-requests, absence and truancy are processed in accordance with the School Principles and the detailed regulations regarding students’ code of conduct.
Article 5.Approving Entities:
(1)Leaves of three days or fewer are approved by life advisors.
(2)Leaves of seven days or fewer are approved by Department heads.
(3)Leaves of eight days or more are approved by the Dean of Student Affairs.
If verification documents for leaves are not sufficient, students will be asked to provide further documents before their leaves are approved.
Article 6. These Rules shall be implemented after being approved in the Meeting of the Office of Student Affairs and approval of CHU President. The same shall apply to any amendments hereto.
- Related Documents
None
- Related Forms
Leave-request Form of CHU Students
Veritification Form for Leave for Satutory Reasons of CHU Students
Note: The Chinese version of the document shall prevail in case of any discrepancy or inconsistency between Chinese version and its English translation.