OREGON ELECTRIC RAILWAY HISTORICAL SOCIETY, INC.
BOARD OF DIRECTORS MEETING MINUTES OF July 13, 2013
ATTENDEES:
Chair: John Nagy / P / Pres: Charlie Philpot / P / VP: Gene FabrykaTrea: Rich Neva / P / Sec: Mark Kavanagh / P / Museum Dir Greg Bonn
Trustees Present
Bill Binns (2015) / P / Gage Geist (2015) / P / Gene Fabryka (2015)Mark Kavanagh (2013) / P / Mark Moore (2014) / P / John Nagy (2014) / P
Adam Samish (2013) / P / Bob Terkelsen (2014) / P / Carolyn Vernon (2013) / P
Members & Guests
Rod Cox, “Trolley” David Rowe, Wayne JonesThe meeting was called to order in the Antique Powerland Conference Room at 1:03pm Chair John Nagy
PRIOR MEETING MINUTES:
· Minutes from June Meeting Approved (Vernon/Terkelsen)
REPORTS:
· Treasurer
o Account balance $40671.88
o Membership list has been handed over to the secretary
o Still working on transitioning to Quickbooks
o Treasurer is not assuming responsibility to donation boxes due to limited access
o Thanks Brandt Williams and David Rowe for working under budget on VT514
· APMA Report
· Executive Director
o Down to 9 candidates.
o Interviews occurring over the next few weeks. 5 are from Oregon, 4 from outside.
o Goal is for them to start by Sept 1.
· Steamup
o Everything is on track.
· Caterpillar Auction:
o Open to anything. Will take items until the night before (7/26)
o OERHS is considering bucket truck, trailer, etc…
· Landscaping
o APMA wants to add trees on north end, OERHS is not in favor.
· Retention pond
o National Guard is working on it
· WST
· VT514 status
o Load Test is scheduled for 11am on 7/16. After the load test VT514 would be considered “ready”
o Need to add a $300+ electrical safety feature to the car
· Operation
o Target start date is August 17th. It is gated by load test and ODOT release
o Drug testing of operators is in progress
o Track work and ties still need to be replaced.
o Radios: Chris A is working on getting discount radios from Day Wireless,
· Museum Report
· Cleanup around the shop completed
· Motor 401
o catwalk installed
o Eric is working on trolley pole bases
o The motor is basically nearly ready to go
· Carbarn door got jammed
· Yard track need constant grease to prevent derails. > Needs to be addressed
· Gene picked up trolley parts and PCC trolley pole basses from someone down in Brookings.
· Interpretive Center Report
· Interior wood finished
· Trim work started
· Exterior is over 75% painted.
OLD BUSINESS:
· Issaquah car
o Bill Binns is looking into grants for the car move
o Logistics issues for car move
§ Ideal pickup location not possible due a trestle with weight restriction.
§ Crane = $$
§ Can load in street, but requires barricades and off-duty police officer.
§ It is believed it can still be done within the $4170 bid to move the car.
§ Will send out fundraising request in the transfer.
§ Plan for an August/Sept move.
· Samtrak Car
o Waiting on Samuels for the lease agreement
· Steamup Operations
o Operating plan is in place via Gage Geist
§ Better communication and 2-man operation
o Interpretive Center will not be open
o Not enough surplus sales to make it worthwhile this year.
o New tickets are available.
· Macadem WigWag from WST retrieved.
NEW BUSINESS & CORRESPONDENCE:
· Donation Policy
o OERHS needs a policy to prevent becoming from a dumping ground.
o Most museums have one, Charlie to bring one to share with the Board.
· Scrap pile by the shop
o Tom Kneeland is looking for donations for the line shaft shop
o MOTION: Donate scarp items for the line shaft fund (Moore/Terkelsen) Passed
· Paypal Triangle
o The museum can now accept credit cards via Paypal Triangle
o The fee is 2.7% with not transaction or monthly fees
o Just requires a Smartphone, or Tablet (with 3/4G) with Paypal App
· Brochures
o Need to look at updating brochures
o Motion: Budget set for $500 (Kavanagh/Moore) passed
NEW MEMBERS
None
EXECUTIVE SESSION
· Executive session was called by the chairman at 2:40pm
NEXT MEETING
· Second Saturday of the month in the afternoon in Antique Powerland Conference Room,
· Next meeting to be held on August 10th at 1pm
Respectfully submitted, Mark Kavanagh, Secretary
OERHS meeting Minutes July 13, 2013 Page 1 of 2