1
WebEx: Training Manual
WebEx is a virtual conferencing software tool, that lets you collaborate - in real-time - with people for whom it would be impossible, or inconvenient, to gather in one place for a traditional, face-to-face meeting. WebEx is web-based, so there is no software to download and install, or configure.
Using WebEx
Step 1: Go to meet.uww.edu
Step 2: Click Sign In
Step 3: Type in your Net-ID and Password
Scheduling a Meeting
Option 1 (For a meeting right now):
- Click Meet Now
2. Type in What the meeting is about
3. We do not recommend typing in the Who section, you will receive an email with a link you can forward directly to the participants instead
4. Click Start
5. Select whether you would like to Call Using Computer or clickthe three dots
below this and follow the associated steps
Hint: In order to test the speaker and microphone, click More and then click
Test computer audio, and adjust according to your preferences
6. Optional: Click the Record button located under meeting details on the main screen or click on the Recorder button located in right top hand corner in order to share with others or to listen at a later time (Recordings will be emailed to you automatically). Once the Recorder button is selected, click the red circle located at the bottom right hand corner to begin recording your meeting. See pictures below for more guidance in regards to recording your meeting.
↑ ↑
Pause Stop
Option 2 (For a meeting in the future):
1. Click Schedule
2. Type in What the meeting is about
3. Type in When the meeting will take place, what time, and for how long
4. Click on Recurrence if you would like to schedule a meeting daily, weekly, or monthly
5. We do not recommend typing in the Who section, you will receive an email with a
link you can forward directly to the participants instead
6. Optional: Create a Meeting Password necessary for others to enter the WebEx
7. Optional: Best practice is to NOT click on Record this meeting,rather follow the steps listed above in Option 1, in order for you to manually start the recording when you are ready!
8. Click Schedule It!
9. Click Start to begin the selected meeting
Join or Start a Meeting
Option 1:
1. Go to meet.uww.edu
2. Click Sign In
3. Type in your Net-ID and Password
4. Click Join on the meeting you would like to access
Option 2:
1. Click Join the meeting on the link in your email
2. Type in Your Name
3. Type in Email Address
4. Type in your Net-ID and Password
5. Select whether you would like to Call Using Computer or click the three
dots below this and follow the associated steps
Hint: In order to test the speaker and microphone, click More and then click
Test computer audio, and adjust according to your preferences
End Meeting
Option 1:
1. Click End Meeting on the left side of your screen
Option 2:
- Click the X on the top left hand corner of your screen and select End Meeting
when prompted
Cancel a Meeting
1. Click on the meeting name located under Topic
2. Click on the Delete button
3. Confirm that you would like to cancel the meeting and follow associated steps
Accessing Recordings on WebEx
1. Click on Recordings on the top of the page after logging into your WebEx account
- Click on the recording you would like to listen to under Topic
Note: To share a recording, please select the drop down arrow under options, then click share, and copy and paste the recording link to be shared with others
How to Switch Presenters
- Click Share Desktop
- A task bar will appear on the top of your screen, please click Assign
- Click Make a Presenter
- Then select the participant you would like to make the presenter