Information and instructions for contributors to Phonologica 2002 (working title) 3

Information and instructions for contributors to Phonologica 2002 (working title)

John R. Rennison, Markus A. Pöchtrager and FriedrichNeubarth

1.  Organisational matters

1.1.  Deadline

We apologise for not having contacted you earlier, but we did not receive the stylesheet and Word template from Mouton until the end of January. In the meantime we have been busy adapting the template for individual articles.

As we agreed at the business meeting in Vienna, you will have 2 months to prepare your submission. The deadline for contributions is therefore

15th April 2003

However, please feel free to submit earlier. The sooner we have the articles, the sooner the book will be out.

1.2.  Reviewing

We have arranged with the series editor, Harry van der Hulst, that each article will be reviewed by 3 other authors in the volume (as well as the editors, the series editor, and possibly the publisher). This means that you should receive 3 articles from us (possibly not all simultaneously) by about 1st May 2003, along with instructions about what we expect you to do. Again, it would be good to get these back from you as soon as possible. Authors will not be told who his/her 3 reviewers were, but reviewers are free to reveal their identity to an author if they wish.

Once we have received your 3 reviews, we will pass on the reviewers’ comments to you in a suitable form and ask you to revise your article in varying degrees. (Obviously, this will depend on the nature of the comments.) We may also need to contact you again and ask for further revisions if problems arise during the final formatting.

1.3.  Length and content of contributions

The maximum length will be 14 pages (in our format) for normal (30 min. slot) speakers, or 22 pages for main (60 min. slot) speakers. This does not include your bibliography, but it does include everything else (in particular, your endnotes).

2.  The stylesheet and the template

2.1.  A request from the editors

We have been asked by several people: “Can’t I use LaTex” (or whatever). The answer is simple: the final camera-ready copy (crc) will be produced using MS Word 2000 under Windows 2000, and so sooner or later your article will have to be put into that format. We think that you, as the author, will be able to do that most efficiently. So please help us to speed up the formatting process by using Word from the start.

2.2.  What you will receive

Simultaneously with this document you will receive the following:

• The Mouton stylesheet “crcstylesheet.pdf”

• The Phonologica 2002 Word template “Phon02 Mouton JR.dot”

• A sample article formatted exactly the way we want it.

2.3.  What to do with them

2.3.1.  The stylesheet

In the Mouton stylesheet you can skip sections 1-4 if (as we hope) you are using our template. You can also skip the first 2 points of section 5, provided that you begin with the style “1st Paragraph” after each heading, and then use the style “Paragraph indented” for each subsequent paragraph.

BUT: Please take all the points from 6 onwards to heart. These are things which the template cannot get right for you – you simply have to write the way Mouton wants.

2.3.2.  The template

Save the template either in your templates folder (e.g. “C:\Documents and Settings\[username]\ApplicationData\Microsoft\Templates” or in the folder in which you will save the document containing your article (e.g. “C:\Documents and Settings\[username]\My Documents”).

Once the template is in one of these two locations, double-click on it (e.g. from Windows Explorer) to start a new document containing your article. You can now copy each part of your article into the new document and applying the appropriate styles. We suggest that you do this paragraph by paragraph, but without copying the paragraph mark itself. (Copying paragraph marks and section breaks can confuse Word terribly.)

When you start your new document, you will notice some bits of text that are intended to help you to format your article. We suggest that you do not delete these until you feel that you have mastered the use of the styles.

2.3.3.  The sample article

This article shows you a few more details of how things should be formatted. You can happily copy chunks of it into your document and then replace the content with your own. In this case, you can happily copy the paragraph marks (in fact, you should!), because these have exactly the same styles as the Phonologica 2000 template.

3.  Bibliographies

Your bibliography should only include works to which you actually refer in your article. Please do not include background literature!

To save space in the volume, we are planning to collate an overall bibliography at the end of the book, instead of individual bibliographies at the end of each article. This is a job for us editors, and you need not worry about it, but simply format your references as specified in the stylesheet.

However, we will actually be using EndNote to produce our final bibliography, so if you happen to use that program, please do send us a file containing your references. In fact, if the file contains more than your references, we’ll be even happier.

4.  Fonts

A perennial problem with phonological publications is that of fonts for special characters (especially phonetic symbols). For this volume we will use Unicode mappings and the publicly available (free) fonts “SILDoulosUnicodeIPA” and “TITUS Cyberbit Basic”. It would be a great help to us if you used these fonts in your article – we will put the relevant links on our website so that you can download them. There is also a nice Word Add-in called “Uniqoder” (with “q”, not “c”) which makes it fairly easy to insert symbols in a document. (Also, when using Uniqoder you may find that the character you want actually exists in Times New Roman.)

Please, please do not use the “Insert - Symbol” function of Word to insert a special character from a different font. If you do, we will never be able to discover which characters you use where. Instead, whenever you use “Insert - Symbol”, select the font first, and then insert the character only from the font “(normal font)”.

5.  Everything else

If you find that you have a problem that these documents do not solve, please feel free to email us before investing your time in experiments.