Tender Document for Chemistry & Zoology (Development Project)

Tender Document for Chemistry & Zoology (Development Project)

Mirpur University of Science and Technology (MUST)

TENDER DOCUMENT

FOR

Lab Equipment Chemistry and Zoology

(TENDER NO: TR/PS/814/2016)

Last Date for Submission: 12 May 2016 at 11:00 AM

Bid Opening Date: 12 May 2016 at 11:30 AM

Tender Fee (Rs.2000-) in favor of Treasurer MUST Mirpur AJK (Mandatory)

(Sahibzada Muhammad Zahid)

Deputy Treasurer /

Secretary Central Purchase Committee

Ph: 05827-961046; Fax: 05827-961039

LIST OF EQUIPMENT (BOQ)

Special Note: if any specific model is mentioned in this tender document word “or Equivalent” should be considered with each such model/specifications.

Sr. No. / Item Name / Qty / Unit Rate / Total Cost
Zoology Laboratory Equipment (SLOT-1)
1 / Binoculars
10 x 30 IS II, IS Binoculars / 4
2 / PH meter Bench Top
Orion star A211 PH benchtop meter Model : Orion star A211 PH/m/RmV/ORP/ / 2
3 / Hot Plates
Accu Plate Hotplate, 5x7" Ceramic Top, 120V, US Cord (D0400) / 4
4 / Digital Thermohydrometer
1620A Digital Thermometer-Hygrometer / 2
5 / Specific Gravity Hydrometer
Specific Gravity Hydrometer S50 190mm / 3
6 / PippetController
MACROMAN™ Gilson / 3
7 / Micropippet
PIPETMAN® P Gilson P2,P10,P20 P100,P200,P1000 / 6
8 / Micropippet Multichannel
PIPETMAN Neo® Multichannel Model P8×330M
PIPETMAN Neo® Multichannel Model P10×500M
PIPETMAN Neo® Multichannel Model P12×700M / 3
3
3
9 / Horizontal Electrophoresis Apparatus with supply
Z338818SIGMA
Midi horizontal electrophoresis unit / 2
10 / Vertical Electrophoresis Apparatus with supply
Model V16-2 polyacrylamide gel electrophoresis apparatus / 2
11 / Pocket Hygronanometer
Pocket Hygro-Thermo-Anemometer
Rugged 3-in-1 meterMeasures Humidity, Temperature, and Air Velocity / 3
12 / Oven
ZSC2202NSS
GE Monogram Built-In Oven with Advantium® Speedcook Technology- 240 / 3
13 / Conductivity/salanity/Temp Meter
Model 6350 pH Conductivity Salinity meter / 2
14 / Electrophoresis Power Supply
Electrophoresis Power Supplies from Biometra and Accuris Model 304 / 304T / 2
15 / Gel Documentation System
InGenius3 Gel Documentation systems / 2
16 / Microtome
HM325 Rotary Microtome thermo scientific / 2
17 / Modular Drawing Rack
Wood rolled Plan Drawing Storage unit 36”×30” ×35”,30 fixed openings / 3
18 / Hygrothermograph
2.2 Monitoring Temperature and Relative Humidity / 2
19 / Incubator
Incubator INCOmed memmert / 2
20 / Microscope
Digital microscope with Built in LCD-1
Olympus IMT-2 Phase contrast Fluorescence
Inverted Microscope with camera
Digital Portable microscope / 2
21 / Autoclave
Autoclave Digital Model:JASC-40 / 1
22 / Megnatic Stirrer

Lab Hot Plate with Magnetic Stirrer

/ 4
23 / GPS
eTrex Vista HCX / 4
24 / Turbidity Meter
Turbidity Meter Model NT 4000 / 3
25 / Vacuum pump
Free Air Displacement CFM (L/min)@60Hz / 2
26 / Distillation Pump
Automatic Water Distillation Equipment / 2
27 / Barometer/Altimeter
Force 4Digital Compass/Barometer/Altimeter / 4
28 / Refrigraotr
Large
-80 Refrigrator / 2
1
29 / Analytical Balance
Analytical balance KERN ABT / 2
30 / CO2/Temp/RH meter
77232 CO2/Temp./RH Meter / 1
31 / Water bath
Whip Mix digital water bath / 1
32 / Microcentrifuge
Laboratory microcentrifuge / high-speed
15000 rpm | MIKRO 200
Speed 15000 rpm / 1
33 / Microcentrifuge Refrigirated for DNA isolation

Sigma 1-14 Microfuge

/ 1
34 / Flame Photometer
Digital flame photometer 420 / 2
35 / Flaked Ice maker

RF-0266 Flake Ice Machine

/ 1
36 / Deep Freezer
hard top deep freezers ( icxf - 108 ) / 1
37 / UV Visible spectrophotometer
UV-2100Pc spectrophotometer / 1
38 / Deligua Water testing kit
Deligua Water testing kit / 2
39 / Dissolve Oxygen meter
Dissolve Oxygen meter / 2
Total Amount (Slot-1)
Chemistry Laboratory Equipment (SLOT-2)
1 / Tube Furnace / 2
Inclusive accessories / Parts, Temperature Range: 1500°C and above, Power:100 -240 VAC 50/60 Hz, Make: Carbolite, Thermo Scientific, Nabertherm or Equivalent, European Countries USA, Japan.
2 / Dynamic light scattering (DLS) / 2
Accurate, reliable and repeatable particle size analysis in one or two minutes, Measurement in the native environment of the material, Mean size only requires knowledge of the viscosity of the liquid, Simple or no sample preparation, high concentration, turbid samples can be measured directly,Simple set up and fully automated measurement, Size measurement of sizes < 1nm, Size measurement of molecules with MW < 1000Da, Low volume requirement (as little as 2µL).
3 / Zeta Potenial / 2
Measurement: Molecular size, Particle size, Molecular weight, Zeta potential, Temperature range:30-90°C
Particle size range: 0.3nm to 10µm, Dispersion type: Wet
4 / Raman / 2
Provided with He-Ne Laser, Sensitive for weak signal and able to give signal enhancement for structures over nanostructures, Repeatable and stable spectrums, Being able to choose best configuration of measurement.
5 / Centrifuge Machine / 5
Required Revolving range is from 1000-1200 rpm, High quality rotor with stainless steel, Can centrifuge upto 200 mL at a time, Digitally controlled, High quality machine.
6 / Heating Furnace / 2
Digitally controlled and Programmable heating system with microprocessor, 24 hours timer, Exhaust fan, Adjustable fresh air supply, High quality ceramics materials, Have capacity to uniformly and accurately heat the volume of 2 L.
7 / Microwave Oven (synthesizer) / 5
Digitally controlled, Fitted with stirrer and condenser, Accurate control over microwave selection and Time.
8 / Differential Scanning Calorimetric (DSC) / 3
Accurate Heat Flow measurement, Temperature range -150 to 700 oC, Accurate heating and cooling for accurate results, Sample pane and reference pane should be chemically heat resistance.
9 / Thermal Gravimetric Analysis (TGA) / 3
Temperature range from room to 1200 oC, Can work under air and Nitrogen,Have accurate heating rate, with complete software and PC.
10 / Capillary Electrophoresis / 2
Equipped with autosampler, UV-detector and data system comprising of PC and software.
11 / Melting Point Apparatus / 3
Digital display of temperature, High accuracy, Temperature Range: upto 350oC
12 / Electronic Analytical Balance / 3
(a)Digital UniBlock Technology, Weighting Capacity: >200 gm, Minimum display: 0.1mg
(b)Digital UniBlock Technology, Weighting Capacity: >200 gm, Minimum display: 0.01mg
13 / Rota mantle / 5
250 mL, 500 mL, 2.0 L
14 / Electrical Heating Oven / 2
Controlled heating, programmable, upto300oC
15 / Vacuum Oven / 1
Controlled heating, programmable, upto200oC
16 / Polarimeter / 3
Digital, optical rotation measurement form +180 to ~ - 180, minimum display ~ 0.05 or near to it
17 / Digital Refractometer / 5
18 / Digital Viscometer / 3
19 / Density meter / 5
20 / Conductivity Meter / 5
21 / pH meter / 5
22 / Hot plate with stirrer / 5
(a)Controlled heating and stirring, temperature upto or more than 350oC
(b)Controlled heating and stirring, temperature upto or more than 500oC
23 / Orbital shaker / 4
24 / Water distillation apparatus / 2
25 / Freeze dryer / 1
26 / Refrigerator two door / 5
27 / Vacuum pump:oil free for use with corrosive solvent etc / 2
28 / Rotary evaporator with aspirator. / 3
29 / ICP-MS / 1
Total Amount (Slot-2)

Terms & Conditions:

1.INTRODUCTION

Mirpur University of Science and Technology (MUST), Mirpur is chartered with Government of Azad Jammu and Kashmir through ordinance XVIII of 2008 on 15th day of August 2008. The objective laid down in ordinance is “To enhance facilities for higher education and research in the State of Azad Jammu & Kashmir”. MUST is committed to the development of human resource by imparting quality education to masses as well as inculcating in them human values of the highest level to promote a peaceful and harmonious society for a global fraternity capable of facing the future challenges. MUST aims at producing human resource capable of transforming the society into a technologically advanced nation.

• To nurture talent and create the environment conducive to higher learning.
• To produce hardworking, committed, dedicated and national professionals.
• To develop collaboration with other renowned local and foreign institutions/ research organizations.

We are equipping our laboratories with modern apparatus so that we may be able to slake the thirst of our students. The MUST is determined to produce such material as to prove the grist to the mill of the nation and not the fake one at all. Enhancement of standard is our pivotal goal and we are doing our best to make the MUST worthy by all standards. It will touch the bliss of eminence in a short span of time.

2.SCOPE OF WORK

The scope of the project is to supply and Installations of Equipment and other accessories at Mirpur University of Science & Technology (MirpurAJ&K)

Following requirements define the scope of work of this tender.

1.1 The Selected Bidder will be responsible for the supply, installation, Integration, testing, commissioning, maintenance and spare parts. Service provision for all equipment/entities at MUST designated sites.

1.2 Selected Bidder must ensure that the supplied equipment is fully operational, new and perform properly and transmission the university staff.

3.BIDS SUBMISSION REQUIREMENTS

3.1Single stage – two Envelope Procedure-

3.2The bid shall comprise a single package containing two separate envelopes. Each envelope shall contain separately the financial proposal and the technical proposal;

3.3The envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL PROPOSAL” in bold and legible letters to avoid confusion;

3.4Initially, only the envelope marked “TECHNICAL PROPOSAL” shall be opened;

3.5The envelope marked as “FINANCIAL PROPOSAL” shall be retained in the custody of the MUST without being opened;

3.6The University shall evaluate the technical proposal in a manner prescribed in advance, without reference to the price and reject any proposal which does not conform to the specified requirements;

3.7During the technical evaluation, no amendments in the technical proposal shall bepermitted.

3.8The financial proposals of bids shall be opened publicly at a time, date and venue announced and communicated to the bidders in advance;

3.9After the evaluation and approval of the technical proposal, the MUST, shall at a time within the bid validity period, publicly open the financial proposals of the technically accepted bids only. The financial proposal of bids found technically non-responsive shall be returned un-opened to the respective bidders; and

3.10The bid found to be the lowest evaluated bid shall be accepted.

3.11The bidder is required to submit Bid in Single Package with Technical & Financial Envelopes. Envelope should also be labeled with the name, address and contact number of the bidding company.

3.12Bidders shall submit Technical Proposals along with brochures/data sheets explaining of the items quoted.

3.13Bidders shall also submit a signed letter with Official stamp affixed on it as a cover letter to the Bid/Proposal. Bids/Proposals submitted without this cover letter may not be accepted and bids will likely to be rejected straightaway.

3.14Bidders shall provide Company profile, Authorization & relationship with principal firm(s), location of branch offices, company experience in related field, technical staff details (branch-vise), project completed, major clients' list. NTN –GS and Registration under companies’ ordinance 1984.

3.15Equipment's technical details (brochures, data sheets etc.) mentioning compliance and properly highlighting all the compliance specification as requested/ Exceededusing florescent highlighter of quoted hardware/equipment and material with their make, model, part number, etc.

3.16Bidders are required to fill and sign all pages of submitted proposal, and submit it as Financial Proposal.

3.17Each vendor has to participate for the whole SLOT (turnkey basis) of the equipment for various labs. The bids will be rejected in caseany vendor missed one or more equipment against any slot.

3.18Each quoted item in bid will be labeled separately and item wise price should be included.

3.19Rates quoted in the Bid should be containing all the applicable taxes in PKR as well as vendor can optionally give the price in US Dollar. But Pak Rupees price is mandatory.

3.20A bank draft equal to 2% of the Total Bid Value should accompany the bid as earnest money drawn in favor of Treasurer, Mirpur University of Science & Technology, Mirpur AJ&K. The bid shall not be considered without earnest money.

4. SELECTION PROCEDURE:

4.1. To award Contract/Purchase order two step procedure shall be used.

4.2. MUST's intent in issuing this Tender Document is to award a contract to the lowest evaluated and best responsive bidder who meets specifications as laid out in Technical Information Form I and who fulfill all Mandatory Requirements mentioned in General Terms and Conditions. If any of the requirements or equipment specifications is not met by the bidder, the bid will be considered as non-responsive, and the bid of the next lowest bidder will be considered.

4.3. Final Evaluation shall be made 70% on Technical and 30 % financial basis. The technical evaluation will also include marks for.

• Specifications of each quoted item.
• Country of origin.
• Equipment supplied to universities (Client list/ Purchase order/Satisfaction Letter required, MUST Committee may visit any).
• Total Experience as well as experience against the quoted equipment.
• Companies offices in number of cities in Pakistan.
• Company association with the product principal.
• Guarantee and Backup support services / SLA of the equipment.
• Training for the MUST staff members for the quoted items.
• Quoted product certified support staff.
• Delivery period.
• Financial evaluation will be done on PAK Rupee basis. Firm meet minimum technical requirement and lowest over all rates will get maximum marks (Formula for Financial Marks, Financial Marks= Lowest quoted rate/ All Firm rate * 30)

4.4. After the approval of contract award, as per The Stamp Act 1899 Article 22-A as mentioned below a contract agreement on the stamp paper shall be executed by the firm with selected bidder within 15 days from the date of issuance of Letter of acceptance / supply order.

5. TERMS OF PAYMENT:

5.1. No payment shall be made in advance to the selected bidder/vendor as mobilization advance.

5.2. Ninety percent (90%) cost of equipment shall be payable to the Contractor within one month upon successful installation, proper integration, testing & commissioning of all equipment as per requirements of MUST, Mirpur AJ&K. in Case MUST failed to provide necessary space or the staff member for installation of the equipment than payment will be made to the contractor.

5.3. Ten Percent (10%) of the payable amount against each invoice/payment will be retained as security/retention money. 10% retained money will be released after successful completion of 1st year warranty Services. A certificate will be issued in this regards by MUST, Mirpur AJ&K.

5.4. All payments shall be made through cross cheque in the Pak Rupees.

5.5. Taxes will be deducted at source as per government rules at the time of payment irrespective of the date of invoicing.

5.6. The 2% earnest money of the successful bidder will be returned after the supply of equipment of the contract within 10 days.

5.7. MUST Technical Committee reserves the right to cancel the order, ifwork progress is not up to the satisfaction of the Committee. If work done by third party selected in accordance with the PPRA rules subject to the condition that if the first party has to pay any amount in excess of the agreed amount, the difference will be recovered from the second party.

5.8. Quantity may be increased/decreased at the time of agreement/supply order.

6. LIQUITDATED DAMAGES:

6.1. In case of delay, the Technical Committee, of MUST reserves the right to suggest to Competent Authorities for imposing a penalty not exceeding 10% of the total amount of the contract at the rate of 1% of the bill for each week of delay.

6.2. If the work is not executed according to the satisfaction of the Technical Committee, of MUST, the Competent Authority reserves the right to reject it altogether or impose a penalty not exceeding 50% of the contract amount.

6.3. In case of services delay or unsatisfactory service deliver non-complying the terms of the comprehensive warranty services, vendor performance Retention /withheld Money will be forfeited.

7. GENERAL TERMS AND CONDITIONS:

7.1 Income Tax Certificate and GST Certificate with proof of active tax payer.

7.2Authorized Dealer, Partner for all Items quoted.

7.3Location of Offices (Islamabad/Rawalpindi/ Prominent Cities of Pakistan geographically located near Mirpur, Azad Kashmir)

7.4Project Execution Plan (Time Line, Resources, Dedicated Staff, SharedStaff) if required for more than Rs. 1.000 million.

7.5.Technical/Purchase Committee may visit vender’s facility to check the samples/equipment.

7.6. An affidavit to the effect that the firm has not been blacklisted by any Government/Semi Government organization.

7.7.The University reserves the right to accept/reject wholly or partially any tender at any stage of the tender process with recorded reasons

7.8.Validity period of the bids shall be 4 months (120days).

7.9.The decisions of MUST will be binding on all concerned and will in no case be challengeable at any forum or any court of law.

7.10.Bids are liable to be rejected if; they are not conforming the terms, conditions and specifications.

7.11.During the examination, evaluation and comparison of the bids, the MUST at its sole discretion may ask the bidder for clarifications of its bid.

7.12.The request for clarification and the response shall be in writing/email.

7.13.Total Bid Value shall cover cost of equipment with one year warranty.

7.14.The amount submitted as Earnest Money shall be refunded to the unsuccessful bidders after the decision of "Tender Committee" for the award of said tender.

7.15.If there is a discrepancy between unit price and total price in the submitted bid which is obtained by multiplying the unit price and quantity, the unit price shall prevail and total price shall be corrected. If there is a discrepancy between the words and figures, the amount in words shall prevail. If there is a mistake in addition/ totaling, that shall be corrected. If the bidder does not accept the corrected amount of bid, his bid shall be rejected and his bid security forfeited.

7.16Conditional Bids will not be entertained.

7.17For this tender all updates/changes shall be communicated through email and also be posted on MUST website.

7.18In case of any dispute between the two parties of any matter arising out of after signing the contract agreement, the case shall be referred to Vice Chancellor, MUST whose decision shall be final and binding on both parties.

7.19Maximum delivery time for all items is 10-12 weeks.

7.20Bids submitted via email or fax will not be entertained.

7.21Bidders indemnify MUST against all third party claims of infringement of patent trade mark, industrial design rights arising from use of the goods of any part thereof in Pakistan.

7.22Number of equipment and its parts may be increased or decreased as per MUST requirement.

7.24Firm may ensure the availability of parts for next 3 Years

7.25For the final award MUST can be opt contract agreement on the basis of FOR or C&F (LC based) by mutually agreed from both the parties.

7.26.Mention clear delivery time period as MUST shall not provide extension in delivery period.

7.27. The Tender Document can be downloaded from the official web site of the university within two days of the publication of tender notice:

2.28. Please indicate the warrantee period and terms & conditions of the warranty for each item clearly.

2.29. Please quote unit price for each item with complete installation and training on F.O.R basis MUST MIRPUR basis.