SUMMARY OF MAJOR ACTION AND DISCUSSION ITEMS

eiNetwork Users Group Steering Committee Meeting

January 25, 2007

Members present: Kathy Robinson, Suzanna Krispli, Leslie Pallotta, Shannon Dunn, Tina LaMark, Sue Murdoch, Karen Rossi, Marilyn Jenkins, Mike Nangia, and Rebecca Serey

Visitors: Andrea Clarkson, Mary Coyle, Mary McIntyre, June Rayner, Sharon Verminski, Ernie Williams, and Mary McDonough

Election of Officers

The Steering Committee unanimously approved Ms. Karen Rossi as Chair and Ms. Leslie Pallotta as Vice-Chair for 2007.

Meeting Schedule

User’s Group Meetings will be held on April 4th, June 6th, August 1st, October 3rd, and December 5th. Locations are needed for these dates. The November Steering Committee Meeting will be held on November 29th.

Annual Committee Review

Ms. Jenkins explained that she and Ms. McRae discussed how well the Steering Committee Group works with two representatives from the small, medium, and large district libraries and three representatives from CLP. Jeanne Goodrich the consultant also recommended this type of structure for Committees. Ms. Serey and Ms. McDonough will look at the structure of the Technical Services Committee and bring the pros and cons of changing the structure of the Technical Services Committee to the next Steering Committee.

Display Items - Ms. Serey explained that the recommendations will be presented later in the meeting.

2007 Initiatives - Ms. Serey presented the 2007 Initiatives.

General Updates

Netlibrary e-audio download at patron PC’s in Library Service Announcement – Mr. Williams reviewed the Downloading eAudio from Netlibrary Draft. This documentation will be supplied for libraries that want to publicize the availability of Netlibrary. The files that are downloaded from Netlibrary are stored in temporary files on the PC and will remain on the PC until it is logged off.

Multi-language PC Update – Mr. William explained that the Multi-language image is being deployed to library sites and will continue through February.

Public WiFi Authentication requirements discussion - Mr. Williams reviewed the Public WiFi Authentication Requirements.

Disaster Recover Update - Ms. Serey explained that the remaining core network equipment and ILS infrastructure will be moving to the NOC in Greentree. Some obsolete equipment will also be replaced during this move. Moving the equipment will cause significant outages to all network access. Web sites hosted by the eiNetwork will not be available during these outages.

Spam Filter Update – Mr. Williams explained that the Spam filtering was upgraded in June. A number of issues occurred and fixes were applied. It was decided to roll back to a previous version that had a more stable environment. The earlier version of Spam filtering does not block spam images. This is why more Spam email is reaching users inbox.

Summer Reading Club Update – Ms. Rayner, Ms. Kelley Beeson and committee have been looking at the requirements for the Summer Reading Club. Some of the products are web-based, hosted by vendor or could be hosted by eiNetwork. Ms. Beeson is trying to determine if grant funds are available for this project.

Federated Search Update – Ms. Clarkson reviewed the Activities to Launch Federated Search Tool.

ILS Updates

Cataloguing Philosophy – Ms. Verminski reviewed the Consortium Cataloging Philosophy that was reviewed by four focus groups in November. The Steering Committee agreed to pass the Consortium Cataloging Philosophy. Mr. Nangia deferred since this was the first time he saw the document.

Collection Agency Taskforce Charge – Ms. Verminski reviewed the Collection Agency Taskforce. The Steering Committee approved the Taskforce charge.

Digital Signatures Taskforce – Ms. Verminski reviewed the Digital Signature Taskforce. The Steering Committee approved the Taskforce charge.

Airpac Open Issues and Update –Ms. Verminski explained that the issues with Airpac appear to be resolved however some further testing is required.

Edifact Invoicing – Ms. Rayner explained that Edifact Invoicing is a companion to Edifact Ordering that automatically matches up invoice with orders and fills in the information. This will be implemented for interested Acquisition libraries during the 1st quarter of 2007.

Authority Control Re-master – Ms. Rayner explained that the entire database will be reauthorized. It should take six to eight weeks to complete because the reloading of the data has to be coordinated with the other things going on with the system. Ms. LaMark explained that CLP is developing a business plan to propose that CLP take over Authority Control. Ms. LaMark explained how this appears to be a natural fit and will be looking at their processes. CLP has enhanced status, more expertise on staff and can make the appropriate changes to the bib records. eiNetwork has an automated authority control. Ms. Jenkins would like to participate in the discussions prior to this going to the eiNetwork Board of Directors including how this project would be funded.

Display Items – Ms. Clarkson reviewed the Display Status Recommendations. The Steering Committee unanimously approved the recommendations.

Using Course Reserves – Ms. Clarkson reviewed Using Course Reserves. The Steering Committee requested that the taskforce provide some guidelines for using Course Reserves.

Next Steering Committee Meeting – February 22nd

Next Users’ Group Meeting – February 7th – Brentwood Library

Submitted by

Mary Coyle, eiNetwork

January 25, 2007