Rhonda Cook
Acting Clerk / The Corporation of the Town of SouthBrucePeninsula
P.O. Box 310, 315 George Street
Wiarton, On
N0H 2T0
Telephone: (519) 534-1400 ext. 120
Fax: (519) 534-4862
e-mail:

REPORT RE: C.O.W.

REPORT NO: 18-06-2007

SUBJECT: Clerical Assistance for summer months

BACKGROUND:With the retirement of Bill Johnston and the subsequent appointment of myself as Acting Clerk, the requirement for additional clerical assistance to assist in summer vacation relief is requested.

I was scheduled to take five weeks vacation during the summer months. In lieu of Bill’s retirement I am willing to change these scheduled holidays to work around meetings and work requirements. There may however, be days which I have scheduled commitments for already that I may have to be late arriving to work or take off early.

As I will be taking minutes of meetings and subsequently typing same and following up with items requiring action, many of the items I was responsible for as Deputy Clerk will be required to be done by support staff.

Currently the Administrative Assistant assists me with the Council packages and when Bill took minutes she would type them. She is also involved with vital statistics, issuance of marriage licences as well as items from the Emergency Services and Economic Development departments. She also has slated one week vacation during the summer.

In the interim, until the Clerk’s position is permanently filled, I would like to propose a summer position to the co-op student we had last winter. I was extremely satisfied with this individual during her term with us. Many of the day-to-day duties that I would expect the part-time summer student to do were fulfilled by this individual. She was a quick learner and fit in well with current staff.

Funds are available in the current budget to cover the wages with the savings from the reduction in the Clerk’s wages and the proposed hourly rate of the individual.

Once again I will do everything I can to smooth the transition of work loads in the interim, but respectfully request your consideration of the following recommendation.

RECOMMENDATION:THAT the Acting Clerk be authorized to discuss the temporary summer position with the individual noted effective immediately. ANDfurther that the requirement for advertising for the position be waived.

Respectfully Submitted.Approved by,

______

Rhonda Cook , A.M.C.T.Malcolm McIntosh, CAO

MPA, MCIP, RPP

Date: June 14, 2007Date:______

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