TERMS OF REFERENCE

STUDY ON GENDER AND INCLUSION IN KENYA RED CROSS SOCIETY’S 2016/2017 DROUGHT EMERGENCY RESPONSE

October 2017

  1. Introduction

1.1About Kenya Red Cross Society

KRCS was created by Act of Parliament in 1965. It is auxiliary to Central and County governments, but maintains an autonomous status which allows it to act at all times in accordance with the Fundamental Principles of Red Cross Red Crescent Movement (RCM). The vision of KRCS is to be a sustainable, effective and trusted humanitarian organization serving present and future generations. As auxiliary to the National and County Governments, the mission of Kenya Red Cross Society is to work with the communities, volunteers and partners to ensure preparation for and response to the humanitarian and development needs. The mission statement indicates that Kenya Red Cross Society will focus its collective capabilities and resources to prevent and alleviate human suffering and save lives.

1.2Project Background

Kenya Red Cross Society is currently partnering with the British Red Crossin implementation of DM Project, with co-funding from DFID, ECHO and Finnish Red Cross Society. The project aims at strengthening disaster preparedness and response capacity focusing on three main outputs:

  • Increased KRCS capacity to prepare for disasters
  • Increased response efficiency (time and money) and accountability
  • Increased sharing of learning from KRCS preparedness and response operations

1.3Introduction

Gender refers to the social differences between women, men, girls, boys and other gender identities throughout their life cycles. Although deeply rooted in every culture, these social differences between female and males are changeable over time and are different both within and between cultures. Gender determines the roles, power and resources dynamics for female and male in any culture.

"Inclusion” ensures that nobody is left behind and reminds us that humanitarian response is always context-based and that there is no ‘one size fits all'. Principles of dignity, access, participation and safety of all individuals and groups are the IFRC Minimum standard commitments to gender and diversity in emergency programming. They are also the core protection principles of the Humanitarian Charter and the Core Humanitarian Standard.

While on the other hand the minimum standards for age and disability inclusion in humanitarian action, ensures that people with disabilities and older people affected by crisis:

  1. Are recognized to ensure they receive assistance that is appropriate and relevant to their needs.
  2. Have access to the humanitarian assistance they need.
  3. Are not negatively affected, and are more prepared, resilient and less at-risk as a result of humanitarian action.
  4. Know their rights and entitlements: have access to information, and participate in decisions that affect them on an equal basis with others.
  5. Have access to safe and responsive mechanisms to handle complaints on an equal basis with others.
  6. Receive and participate in coordinated and complementary assistance on an equal basis with others.
  7. Can expect improved assistance and inclusion as organizations learn from experience and reflection.
  8. Receive assistance from competent and well-managed staff and volunteers who are skilled and equipped to include them in humanitarian responses, and they have equal opportunities for employment and volunteering in humanitarian organizations.

1.4Rationale

Kenya’s disaster profile is dominated by droughts, floods, fires, terrorism, chemical accidents, diseases and epidemics that disrupt people’s livelihoods, destroy infrastructure, divert planned use of resources, interrupt economic activities and retard national development (‘National Disaster Management Policy’, 2007). Kenya has been hit by a number of major natural disasters inrecent years including major floods, epidemics and droughts.

KRCS responds todisasters throughout the country all year round. Since the year 2014 to date Kenya Red Cross Society has responded to more than 20 major emergencies. Most common response activities undertaken included psychosocial support due to armed conflicts, medical outreaches, Tracing, search and rescue, cash transfer programming, NFI distribution, Slaughter destocking, food aid distribution amongst others.Kenya Red Cross Society always considers gender and disability when writing designing and implementing its disaster responses, however it’s not known to what extent KRCS responses are adapted and are sensitive to the needs of all gender groups.

The humanitarian world aims at having gender sensitive and inclusive programming. The reasons for this is to advance humanitarian quality and accountability. Giving aid while putting into consideration the needs of all people affected by a crisis is part of fulfilling the principle of impartiality.

Kenya Red Cross Society responds to small, medium and large scale emergencies and being an auxiliary to the Government of Kenya, its mandate is to carry out disaster management activities within the boundaries of Kenya to reduce the impact of disasters. It’s is obvious that the specific needs of older men and women, persons with disabilities, childrenand carers are diverse and vary by context. Therefore, under the DM-Strengthening Project, Kenya Red Cross Society aims at undertaking a study to establish the extent to which gender and inclusion have been mainstreamed in the ongoing KRCS’s drought emergency response and how learning can be applied across other KRCS programsThe outcome of the study will enhance use of learning to inform future responses.

  1. The consultancy

2.1 Purpose of the consultancy

  • The main objective of the study is to establish the extent by which gender and inclusion have been mainstreamed in the ongoing KRCS’s drought emergency response putting into consideration the IFRC minimum standard commitments to gender and diversity in emergency programming and the minimum standards for age and disability inclusion in humanitarian action.
  • The study should be undertaken to also establish how Kenya Red Cross Society has put into practice it’s own gender and disability mainstreaming policy.
  • This will strengthen KRCS’s response capacity through learning and help mainstream gender, age and disability into all interventions so that
  • Specific Objectives
  1. Establish how and to what extent KRCS ongoing drought responses have considered the priorities and needs of different genders, age and disability.
  2. Generate recommendations to overcome barriers if any of gender and inclusion

2.3Scope of work

The study will be commissioned in the selected areas affected by emergencies in the last one year which includes but not limited to Baringo, Turkana, Marsabit, Tana River, Garissa, Isiolo and West Pokot counties.The focus will be on the drought emergency that has troubled most arid and semi-arid counties since late last year to date.

  1. Methodology

The methodology for this activity is a desk review of the secondary sources and qualitative data collection through key informants interviews (KII); focus group discussions (FGD) with different stakeholders like elders, women, local authorities and the youth; and observations in the field (if security permits).

  1. Documents review

The consultants will carry out a desk research to examine and analyze available documents to allow careful planning of the activities/visits to be undertaken in the field (the documentation study is considered to be an on-going effort throughout the study

2.3.2Field activities

Following the formal approval of the inception note, the consultants shall undertake field visits seeking to cover the specific objectives under section 2.2.

Focus Group Discussions, Key Informants Interviews and observations should also be applied to gather primary data. The interviewees should include KRCS staff and volunteers, Government of Kenya, UN, International and Non-Governmental Organizations, Community Based Organizations amongst others.

The consultant will also be required to make a presentation of key findings in an organized meeting with concerned KRCS staff at the headquarters

  1. Deliverables
  1. An inception report describing the understanding of the assignment and the proposed methodology
  2. A draft report on Gender and inclusion for review and validation.
  3. Final report with recommendations on ways of improving gender mainstreaming and inclusion in KRCS responsespresented to KRCS Middle level management for review and Senior Management Team for approval
  4. A presentation that KRCS can use at future meetings and events
  5. A brief document of the findings and recommendations that is appropriate for sharing with participants and communities
  6. One or two focused stand-alone case studies
  1. 5.0 Schedule of deliverables
  • Inception Report: Consultant will prepare and submit an inception report within 3 (three) days from signing of the contract covering their proposed methodology, work plan, and implementation schedule.
  • Draft Final Report: Consultants will submit Draft Final Report within 15 (fifteen) days from the date of contract signing. This will be reviewed by the project management team and other stakeholders for inputs and review through a half day workshop.
  • Final Report: Consultants shall submit the final report 20 (twenty) days after incorporating views of the stakeholders in the Draft Final Report.
  1. Duration

The duration of the study will be 20 (twenty) working dayswithin the months of December 2017

  1. Expertise and minimum qualifications required
  • Substantial experience and understanding of:
  • Undertaking studies/case studies/ evaluations
  • Development of community based projects
  • Development of IFRC Emergency Plan of Action.
  • Previous experience in disaster management will be an asset
  • Demonstrable experience in conducting evaluations of humanitarian programs and capacity to work collaboratively with multiple stakeholders.
  • Demonstrable experience in conducting gender related studies, inclusion and diversity related research
  • Excellent English - speaking and writing skills
  • Strong analytical skills and ability to clearly synthesize and present findings, draw practical conclusions, and to prepare well written reports in a timely manner.
  • Strong interpersonal skills and the ability to communicate and work well with diverse people.
  • Post graduate degree in a relevant field (Gender, Development studies, Community Development, Disaster management, social sciences etc)
  1. Intellectual property rights

All documentation related to the assignment will remain the sole and exclusive property of the Kenya Red Cross Society.

  1. Submission of Proposal

Interested parties are invited to submit a proposal by 29thNovember 2017 to the undersigned;

Chairperson-Tender committee

Kenya Red Cross Society

P.O. Box 40712-00100 GPO

Nairobi.

ANNEX 1:RESPONSE PROPOSALFOMART

  • Introduction: brief biography of the consultant,qualifications and statutorycompliance (Certificate of Incorporation, PIN Registration, KRA Tax compliance)
  • Understandingof therequirements for the consultancy.
  • Outlineofconsultant’s experienceinundertakingassignmentsofsimilarnatureand experiencefrom Kenya and the regionforother major clients
  • References and samples of previous assignments of similar nature
  • Work plan / schedule
  • Details of the proposed methodology and research methods.

ANNEX 2:BUDGET TEMPLATE

The consultant shall only quote for the items below Prices should be inclusive of 16% Value Added Tax (VAT).

Item / Unit / # of Units / Unit cost / Total cost (Kshs.)
Consultancy fee / Per day
Other costs – to be itemized
VAT (16%)
Grand total

ANNEX 3:PROPOSED TEAMCOMPOSITION TEMPLATE (Team application)

Name / Highest educational qualification / Numberofdaysto beinvolved / Years of experience
relatedto thetask / Roles in the assignment

Evaluation and award of consultancy

KRCS will evaluate the proposals and shortlist candidates based on technical skills and financial proposal. Shortlisted candidates will be invited for a verbal presentation. KRCS will then rate consultants and award the assignment as per the following table;

Technical proposal / 60%
Oral presentation of technical proposal / 30%
Financial proposal / 10%
Total / 100%

KRCS reserves the right to accept or reject any proposal received without giving reasons. KRCS is not bound to accept the lowest or the highest bidder.

Note: Only shortlisted candidates will be contacted.