Current Contract Information
Contract No. 05001
Page 2
State of Washington
Current Contract Information
Issue Date: March 5, 2012
Contract number: / 05510 / Commodity code: / 2310Contract title: / Vehicles, 2011/2012 Hybrid, Alternative/Flexible Fuel
Purpose: / Updated contact information for Toyota of Yakima.
Term: / October 18, 2010 / through: / October 31, 2012
Ordering Period: / October 18, 2010 Through March 31, 2012 or Factory Cutoff, whichever is Later
For use by: / See Special Conditions #1
Scope of contract
/ Hybrid, Gas/Electric Vehicles, Flexible Fuel VehiclesContractor : / See Vehicle Price Sheets
Products available: / Honda Civic Hybrid Sedan, Honda Insight Hybrid Sedan, Toyota Prius, and Ford Escape Hybrid SUV
Ordering information: / See page 2
Ordering procedures: / See Special Conditions Number 2
Contract exclusions: / See Special Conditions #1
Special notes: / Vehicles may be ordered on the Internet at: https://fortress.wa.gov/ga/inet/vehreq/vehmenu.htm
Related product contracts: / 03009 Batteries, 09506 Vehicle Glass, 08805 Partitions & Push Bumpers, 06609 Tire Chains, 00108 Tires, New, 01809 Automotive, Light Vehicle Parts & Supplies, 07705 Fuel
Reference / Contract Amendment no. 1 signed by Toyota of Yakima (Rick Johnson) dated July 26, 2011. IFB 05410/06310, Bids received September 14, 2010
This page contains key contract features. Find detailed information on succeeding pages. For more information on this contract, or if you have any questions, please contact your local agency Purchasing Office, or you may contact our office at the numbers listed below.
Contractor Administrator: / Breann Aggers / OrderPlacement: / Christine Schoepfer
Phone Number: / (360) 902-7421 / Phone Number: / (360) 902-7193
Fax Number: / (360) 586-2426 / Fax Number: / (360) 586-2426
Email: / / Email: /
Current Contract Information
Contract No. 05510
Page 3
Payment address: / See Vehicle Price SheetsOrder placement address: / See Special Conditions Note 2
Minimum orders: / One Vehicle
Delivery time: / See Vehicle Price Sheets
Payment terms: / See Vehicle Price Sheets
FOB Point / FOB Destination – Vehicle will be prepared for delivery and unless otherwise requested driven to purchaser’s in state location by Dealer’s agent at no additional cost. (FOB selling dealership orders for Oregon Political Subdivisions)
Freight: / Prepaid and included in unit pricing
Contract pricing: / See vehicle price pages.
Payment for the total amount of the invoice is due and payable to the dealer within 30 days of delivery of vehicle. Prompt Payment Discount May be Deducted if Paid within 20 Days.
NOTE: PURCHASING ADMINISTRATIVE FEE IS NO LONGER INVOICED TO THE CUSTOMER.
Term worth: / $3,100,000.
Current participation: / $0.00 MBE / $0.00 WBE / $3,100,000. OTHER / $0.00 EXEMPT
MBE 0% / WBE 0% / OTHER 100% / Exempt 0%
Recovered material : / None
Notes:
I. This contract is subject to RCW 43.19.190(2) & RCW 43.19.1905(7): which authorizes state agencies to purchase materials, supplies, services, and equipment of equal quantity and quality to those on state contract from non-contract suppliers. Provided that an agency subsequently notifies the Office of State Procurement (OSP) State Procurement Officer (SPO) that the pricing is less costly for such goods or services than the price from the state contractor.
If the non-contract supplier's pricing is less, the state contractor shall be given the opportunity by the state agency to at least meet the non-contractor's price. If the state contractor cannot meet the price, then the state agency may purchase the item(s) from the non-contract supplier, document the transactions on the appropriate form developed by OSP and forwarded to the Contracts Specialist (CS) administering the state contract. (Reference paragraph 6.11 State Purchasing Manual
If a lower price can be identified on a repeated basis, the state reserves the right to renegotiate the pricing structure of this agreement. In the event such negotiations fail, the state reserves the right to delete such item(s) from the contract.
II. Only authorized purchasers included in the State of Washington Purchasing Cooperative (WSPC) listings published and updated periodically by OSP may purchase from this contract. A list of Washington members is available on the Internet at https://fortress.wa.gov/ga/apps/coop/default.aspx Contractors shall not process state contract orders from other than the Office of State Procurement State Procurement Officer.
Special Conditions:
1. This contract contains the following model year 2011/2012 vehicles:
FOR USE BY
Order Code / Vehicle Description / State Agencies (1) / PS/WA (2) / NPC/WA (3) / PS/OR (4)2311-930-001 / Hybrid (Gas/Electric) Compact Sedan Honda Civic HEV* / Yes / Yes / Yes / Yes
2312-935-001 / Hybrid (Gas/Electric) Midsize Hatchback Toyota Prius HEV / Yes / Yes / Yes / Yes
2312-962-001 / Hybrid (Gas/Electric) Small Utility/Crossover Ford Escape HEV / Yes / Yes / Yes / No
(1) State Agencies, Colleges & Universities
(2) Political Subdivisions State of Washington
(3) Non Profit Corporations State of Washington
(4) Political Subdivisions State of Oregon
*Contains dedicated CNG Civic GX Option, Insight HEV Option
All current vehicle contracts are available for viewing at:
http://www.ga.wa.gov/vehreq/veh-contract.html
Current Contract Information
Contract No. 05510
Page 4
2. You may submit your orders via automated interactive requisition forms where you create your order on-line via the internet and transmit the requisition directly to OSP via e-mail. Templates for each vehicle classification are located at http://www.ga.wa.gov/vehreq/vehmenu.htm.
You may also order vehicles, by completing contract price sheet/order forms and faxing or mailing them, with a Form A-15A Purchase Requisition, to the Office of State Procurement for processing. Please make sure you have the most recent contract document prior to ordering as changes may be made at any time.
Users are strongly advised to order as soon as possible due to restrictions on plant capacity and fleet allocations. All orders need to be processed through the Office of State Procurement If your purchase order is not received back within 3 days, call (360) 902-7193.
State Purchase Orders will be created and transmitted by the OSP to the Dealer and Customer via Vehicle Rapid Online Ordering Messaging (VROOM) System emails. Emails will be sent from with subject lines of “Customer Purchase Order” or “Dealer Purchase Order.” Within the email a link will be provided to your current vehicle orders.
3. Note: Customer is to pay all Titles and Licensing fees directly to the Department of Licensing (DOL) or their local sub agent. Dealer will not invoice customer for such fees, including the trauma care fee which will be paid to DOL per RCW 46.12.042 (2). Dealer check previously made out to DOL for a portion of the Licensing Fees will not be provided.
4. For information regarding lease/purchase financing through the State Treasurers Office, contact Wendy Kancianich at 360-902-9022. Information on their "Local" funding program may be found at http://tre.wa.gov/LOCAL/local.htm or http://tre.wa.gov/BondDebt/bnd_state-lp.htm for state agencies.
5. For information regarding the sale or purchase of surplus vehicles contact the Commodity Redistribution Office at (253) 333-4900.
COPIES OF ALL OSP CONTRACTS ARE AVAILABLE FOR VIEWING, DOWNLOADING AND PRINTING AT OUR INTERNET WEB SITE AT http://www.ga.wa.gov/Purchase/contracts.htm (HELP DESK IS AT (360)-902-7400). FOR INFORMATION SPECIFIC TO VEHICLES VISIT OUR VEHICLE ACQUISITION TEAM (VAT) WEBSITE AT http://www.ga.wa.gov/vehreq/vehacq.html
Attachments
Current Contract Information
Contract No. 05510
Price Sheet Order Form
Page 3
TO ORDER COMPLETE PRICE SHEETS AND SUBMIT WITH STATE FORM A-15A PURCHASE REQUISITION TO OFFICE OF STATE PROCUREMENT. TO MINIMIZE PRODUCTION DELAYS ORDER AS EARLY AS POSSIBLE AND NO LATER THAN MARCH 31, 2012.
AUTOMOBILE: MIDSIZE HATCHBACK, HYBRID (GAS/ELECTRIC)
VEHICLE TYPE: 4 DOOR HATCHBACK MAKE/MODEL: TOYOTA PRIUS
EQUIPMENT INCLUDED IN NET PRICE
- Air Bags, Driver & Front Passenger w/Side Curtain Airbags Front & Rear- 1.8 Liter 4 Cylinder Gas Engine/Permanent Magnet Electric Motor
- Automatic Transmission, Continuously Variable
- Power Steering
- Cruise Control
- P195/65R15 Steel Belted Radial Tires (1)
- Compact Spare Tire and Wheel
- Power Regenerative Brakes, 4 Wheel Anti Lock Brake System
- Power Door Locks
- Power Windows
- Intermittent Wipers
- Air Conditioning (CFC Free)
- Carpeted Floormats (F &R)(CF)
- Light Tinted Glass All Around
- Tilt Steering Wheel / - AM/FM Radio w/CD
- Remote Keyless Entry, 2 Smart Keys
- Mirrors, Dual Power
- Electric Rear Window Defroster
- All Factory Standard Equipment Including:
Cloth Bucket Front Seats, 4-way Manual Adjustable,
Split Folding 60/40 Rear Bench Seat
Power Outlets
Rear Window Wiper/Washer
Inside Emergency Trunk Release
Child Protection Rear Door Locks
Energy Monitoring Display Panel
Tire Pressure Monitoring System
3 yr/36,000 mile warranty, 5Yr/60,000 mile Powertrain 8Yr/100,000 Hybrid Componet
NHTSA CRASH TEST RATINGS (2010)
FRONTAL (D/P) 4/4
SIDE (F/R) 4/4
ROLLOVER 4
2011 CA EMISSION CERTIFICATION AT-PZEV-1 GAS MILEAGE 51 CITY 48 HWY MERCURY FREE VEHICLE “High MPG” Vehicle (2011) LEAD WHEEL WEIGHTS
DEALER: / TOYOTA OF YAKIMA (W6870) / DEALER CONTACT: / Hiedi Bulter or Jeff Mattson2230 LONGFIBRE ROAD / PHONE: / 1-509-575-4868
UNION GAP WA 98903 / EMAIL: /
DELIVERY: / 90 Days ARO / FEDERAL TAX ID NO.: / 91-2164306
PAYMENT TERMS: / $200 per vehicle discount for payment within 20 days of delivery, net 30 *
NET PRICE: (Vehicle equipped as above, delivered to any point within the State of Washington, exclusive of Federal Excise and before 8.1% sales tax).
ORDER CODE / VEHICLE DESCRIPTION / ORDER QTY / PRICE EACH / PRICE EXTENSION2312-935-001 / Automobile, Midsize 4 Door Hatchback, 2012 Toyota Prius Hybrid (1223) / $22,603.00 * / $
NO COST EXTERIOR COLORS (Prius) INDICATE QUANTITY OF COLOR(S) SELECTED
Silver , Black , Barcelona Red , Sea Glass____, Nautical Blue_____, White____, Winter Gray____,
Blizzard Pearl (Requires 2312-935-019) .
(Complimentary standard interior color will be selected by Dealer)
(1) Not Tire Chain Compatible
NOTE: IF NATIONAL ENERGY BILL FEDERAL TAX CREDITS ARE PROVIDED TO THE SELLING DEALER FOR THE SALE OF HYBRID GOVERNMENT FLEET VEHICLES ON THIS CONTRACT, DEALER WILL PAY THE STATE AT LEAST 50% OF THE PER VEHICLE CREDIT RECEIVED.
*DEALER INSTALLED OPTION
Current Contract Information
Contract No. 05510
Price Sheet Order Form
Page 4
ORDER CODE / OPTION DESCRIPTION / ORDER QTY / PRICE EACH / PRICE EXTENSION2312-935-010 / Credit for pickup from selling Dealer instead of vehicle being driven to customer (Orders for Eastern WA) (DLR) (Deduct)* / $(50.00) / $
2312-935-011 / Credit for pickup from selling Dealer instead of vehicle being driven to customer (Orders for Western WA (DLR) (Deduct)* / $(50.00)
2312-935-012 / Fire Extinguisher, 2.5# Dry Chemical ABC Rated w/mounting Bracket, Delivered w/vehicle, Uninstalled(DLR)* / $30.00
2312-935-013 / Flare Kit, 3 Piece Triangle w/storage box for roadside emergency use, Delivered w/vehicle, Uninstalled (DLR)* / $35.00
2312-935-014 / Remote Keyless Entry, 1 Additional, Set of 3 Smart Keys (DLR)* Max of 5 keys. / $352.00
2312-935-015 / Spare Tire, Full Size (DLR)* / $175.00
2312-935-016 / Quantity Discount 10 or more like Vehicles, Single Destination, Multiple Vehicle order (DLR)*(Deduct) / $(50.00)
2312-935-017 / Floor Mats Delete (Deduct) (CF) / $(150.00)
2312-935-018 / 2 Additional Smart Keys (4) Sets of Keys Instead of Two (2)(DLR)* Max of 5 keys / $704.00
2319-935-019 / Extra Cost Paint, Blizzard Pearl / $195.00
SUBTOTAL
+8.1% SST
TOTAL
*DEALER INSTALLED OPTION
OFFICE OF STATE PROCUREMENT
PERFORMANCE REPORT
To OSP Customers:
Please take a moment to let us know how our services have measured up to your expectations on this contract. Please copy this form locally as needed and forward to the Office of State Procurement Purchasing Manager. For any comments marked unacceptable, please explain in remarks block.
Procurement services provided: / Excellent / Good / Acceptable / UnacceptableØ Timeliness of contract actions
Ø Professionalism and courtesy of staff
Ø Services provided met customer needs
Ø Knowledge of procurement rules and regulations
Ø Responsiveness/problem resolution
Ø Timely and effective communications
Comments:
Agency: Prepared by:
Title:
Contract No.: 05510 Date:
Contract Title: Vehicles, 2011/2012 Hybrid, Alternative/Flexible Fuel Phone:
Send to:
Purchasing Manager
Office of State Procurement
PO Box 41017
Olympia, Washington 98504-1017
17
PRODUCT/SERVICE PERFORMANCE REPORT
Complete this form to report problems with suppliers or to report unsatisfactory product or services. You are also encouraged to report superior performance. Agency personnel should contact suppliers in an effort to resolve problems themselves prior to completion and submission of this report.
Contract number and title: 05510 Vehicles, 2011/2012 Hybrid, Alternative/Flexible Fuel
Supplier’s name: Supplier’s representative:
PRODUCT/SERVICE:Contract item quality higher than required / Damaged goods delivered
Contract item quality lower than required. / Item delivered does not meet P.O./contract specifications
Other:
SUPPLIER/CONTRACTOR PERFORMANCE:
Late delivery / Slow response to problems and problem resolution
Incorrect invoice pricing. / Superior performance
Other:
CONTRACT PROVISIONS:
Terms and conditions inadequate / Additional items or services are required.
Specifications need to be revised / Minimum order too high.
Other:
Briefly describe situation:
Agency Name: / Delivery Location:Prepared By: / Phone Number: / Date: / Supervisor:
Send To:
Breann Aggers
CONTRACTS SPECIALIST
OFFICE OF STATE PROCUREMENT
PO BOX 41017
OLYMPIA WA 98504-1017
17
Vehicle Contract Ordering Procedures (Non Automated)
NOTE: For internet subscribers, with E-Mail capability, an automated on line requisition form for each vehicle classification is at web site “http://www.ga.wa.gov/vehreq/vehmenu.htm”.
The step by step directions below with attached sample requisition and Price Sheet/ Order Form are provided as a guideline to assist you in manually placing your vehicle order on the State of Washington Automobile/ Police Vehicle/ Light Trucks & Vans contracts. The manual ordering procedure is as follows:
TO ORDER YOU NEED TO BE A SUBSCRIBER TO THE STATE PURCHASING COOPERATIVE and all orders are to be submitted on a State of Washington Purchase Requisition Form A15-A (copy attached).
NOTE: DEALERS WILL NOT ACCEPT ORDERS DIRECTLY FROM YOUR ORGANIZATION. YOUR REQUISITION IS TO BE SENT DIRECTLY TO THE OFFICE OF STATE PROCUREMENT FOR PROCESSING. FAILURE TO DO SO MAY RESULT IN THE LOSS OF YOUR ORDER AND/OR DELAY IN THE ORDERING AND DELIVERY OF YOUR VEHICLE.
To complete a manual purchase requisition, refer to the numbers below with the corresponding numbers on the attached sample requisition. You need only fill in the areas listed below.