Specific Role Profile

This Specific Role Profile sheet covers specific areas of activities that are not included in the Generic Role Profile. It will include responsibilities, knowledge, skills, delivery and working arrangements relevant to this role. Please ensure that this is read and in conjunction with the given family role for the post.

Profile Owner: Head of WMCTU

POLICE STAFF

ROLE SPECIFIC INFORMATION
Job Title: / CBRN Administrative Assistant (Administration & Finance)
Generic Role Profile: / Business Support
Salary Band: / Band B
Operational / Non Operational Role / Non Operational
Vetting Level: / Security Check / Management Vetted
Reporting to: / CBRN Office Manager
Specific Role Purpose: / Provide support to the Admin Office Manager in all areas of business. To include support of the CBRN finance, vehicle fleet, training and general admin functions.
Specific Role Responsibilities: / ·  Work with colleagues to ensure the effective and efficient delivery of the CBRN Centre training programme and projects through the provision of general administration and support.
·  Undertake financial duties in support of the Business Manager and Admin Manager including the facilitation of travel and accommodation requirements for all CBRN staff, ensuring use of contracted suppliers, adhering to policies and procedures that are in place. Maintain accurate and auditable finance records of all purchases and sales to provide both quantitative and qualitative data for the Business Manager.
·  Source and procure resources for the smooth running of the CBRN Centre including uniform, stationery and other consumables, using contracted suppliers where available. Ensure value for money principles are adhered to in all procurement activities.
·  Update and maintain all records pertaining to the CBRN fleet including service scheduling and all legal requirements. Monitor all vehicle log sheets and notify exceptions to the Business Manager. Develop and maintain vehicle costing’s record for use by the Business Manager. Comply with all College and CBRN policies and procedures relating to the CBRN fleet. Liaise closely with WMP Fleet Services and deliver department requirements within agreed timescales.
·  Ensure effective allocation of fleet resources for duty managers/officers in line with on call duties. Maintain vehicle day to day usage by wider CBRN staff and ensure resources are available or suitable alternatives provided. Update and maintain data/records relating to all aspects of transport and provision of vehicles for CBRN
·  Provide support to the training officer function and wider admin team, including updating and recording training registration data, minute taking as and when required and the use of bespoke booking systems.
·  Provide effective and efficient support to the N CBRN C and its stakeholders. Undertake other duties as identified by Line Manager or Senior Management team that are commensurate with the role.
SPECIFIC COMPETENCIES REQUIRED FOR EFFECTIVE PERFORMANCE
Knowledge & Experience
This section should detail the requirement of previous experiences and knowledge gained from academic qualifications if appropriate. e.g. significant experience of administrative duties, degree level educated.
Essential: / ·  NVQ level 2 in Business Administration or equivalent work experience in a busy office environment
·  Proven experience in administration and financial record keeping.
·  Ability to effectively use Microsoft Office, Excel, Power point
Desirable: / ·  Knowledge of the UK policing environment
·  Experience of working in a multi-agency environment
Skills
This section should detail the competency requirement which could be developed through non formal training. e.g. effective time management, influencing and negotiating, effective communication including written and verbal.
Refer to skills database for core operational skills
Essential: / ·  Effective interpersonal skills for communication at all levels.
·  Customer focussed attitude.
·  Effective written skills
·  Effective time management and organisation skills
Desirable: / ·  Familiarity with using bespoke finance, procurement and fleet management systems
Hours of Work and Flexibility: / 36.5 hours per week
Restriction Level: / (For staff roles relating to restriction levels only, e.g. DEO)

Date: November 2013

Version: 1.2