SOUTH CENTRAL KENTUCK AREA MEETING MINUTES
02/21/2016
•Meeting was opened with Serenity Prayer by Janet E. at 1:00pm
•Twelve Traditions read by Carla W.
•Purpose and Scope read by Nathan H.
•Concepts read by Angelica V.
•Service Prayer read by Dane H.
EXECUTIVE COMMITTEE ROLL CALL
•Chairperson-Present
•Vice Chair-late/Present
•Secretary-Present
•Treasurer-Lame Duck-2ndAbsent/LOC
•RCM-2nd Absent/LOC
•RCMA-Vacant
•P & P-Present
•P.I.-2nd Absent/LOC
•Activities-Absent/1st time
•Literature-Present
•Outreach-Present
•H & I-Absent 1st time
HOME GROUP ROLL CALL (record if group being represented is not voting)
•Diversity In Unity-Present
•Happy Joyous Free-Present
•High One Life-Present
•Just For Today-Present
•Living The Program-Rep/NV
•Nothing To Fear-4th absent/Inactive
•Tompkinsville Serenity Group-Present
•We Do Recover-1st time back/NV
•Journey To Freedom-Present 2nd time back Voting member
•Work In Progress-5th absent/inactive
2nd Consecutive ASC meeting attended for any new home groups joining the ASC-YES
2nd Consecutive ASC meeting attended for any home group returning to the ASC-YES (J2F)
Voting Members Established _5_ Quorum needed is 4 (6) Voting Members updated with the late arrival of (TSG)
2nd Consecutive ASC meeting missed for any home group, sub-committee chair or any other trusted servants-YES, P.I., Treasurer;, RCM`
3rd Consecutive (or more) ASC meeting missed for any home group, sub-committee chair or any other trusted servants -NO
Recognition of any new home groups attending or returning to the ASC-NO
Minutes read from previous meeting by Secretary. Motion made by (HOL)Nancy F. and seconded by Mike C. (J2F) to accept minutes as read. DIU-Y HJF-Y JFT-Y HOL-Y TSG-Y. Motion 6-0-0
TREASURER REPORT-NO REPORT SUBMITTED: Group was concerned with not knowing what was owed or paid. Second Absent/Letter of concern will be sent by email on Feb 21, 2016. The group discussed the difficulty of conducting business without treasurer report or bank statement. Since position is Lame Duck, P & P chair stated that policy did not state that a vote was necessary to appoint Vice Chair to temporarily perform the treasurer duties. It was unanimously agreed upon to have the Chairperson, contact the Lame Duck treasurer an obtain all banking information and P.O Box Key.
GSR REPORTS/DONATIONS/DISCUSSION (Policy states rotate the order to report monthly) (*indicates 1st group reporting at January 2016
•HJF- written report given (see attached)
•*DIU- written report given (see attached)
•HOL- written report given (see attached)
•JFT- No report /Donation $21.00
•LTP- No report/Donation $20.00
•NTF- INACTIVE
•TSG- written report submitted (see attached)
•WDR- written report submitted (see attached)
•J2F-written report submitted (see attached)
•WIP- INACTIVE
• KRCNA XXXI-written report submitted
Total Group Donations: $41.00
RCM/RCMA REPORT-No Report given. No copy of Regional Minutes
SUBCOMMITTEE REPORTS (*Indicates 1st Subcommittee that reported at the January2016 ASC, changes monthly.
•P & P- present/ no report
•*Activities-Absent
•Outreach-Present-report submitted.
•PI-Absent
•Literature-Feb Inventory submitted via email.
•H & I-Absent
OLD BUSINESS: NA
NEW BUSINESS:
•A blank revised motion form was presented (see attached form) Motion was made by Elizabeth S. and seconded by Whitney H. passed 6-0-0 to accept revised motion form.
•Motion 216-1 made by literature, seconded by Vice Chair. The literature account be liquidated over the next 4 months. Also set aside $300. a year for H&I (see attached motion) GSR'S will take back to the home group. Vote March 13th 2016 at Area.
•Motion 216-2 made by Elizabeth S.: seconded by Whitney H. To permit the use of the SCKANA P.O. Box by the KRCNA XXX1 convention committee, all mail to be collected & distributed by the area Secretary to the appropriate parties in the are & or on the convention committee. GSR will take this motion back to home group. Will Vote at March 13th 2016 Area meeting.
REVIEW OF MINUTES BY SECRETARY
Announcements
•Pennyrile Fundraiser March 5th 319 East 9thStreet. Bring cover dish, DJ music.
•KRCNA XXX-Breaking the Chain of Addiction March 25-27 @ Crowne Plaza Hotel 8:30pm Philips Lane Louisville Ky 40209 phone # 502-367-2251 $103 before March 14, 2016 + tax.
•J2F are holding 3 meetings weekly. Attendance showing is 30. Andy C. celebrates 3 years Feb 28th.
•DIU will continue to update Brent & Kim 12 year celebrating TBA.
•HJF has changed format Wednesdayso a Basic Text Study that has been well received.
•WDR group conscience is the last Saturday of the month.
•Next Region will be hosted by SCKA, 1pm at the Medical Center, 201 Park St. Bowling Green Kentucky on March 20th 2016.
•KRCNA XXXI Committee Meeting, Monday Feb 29 at 6pm Spencer's Coffee House 910 College st (on the square) see attached announcement.
Region/WSO Donation Yes/No $______divided by 2=______
(per policy 30% above PR if not obligated for other expenses)
Next scheduled ASC Meeting: March 13th 2016
Next scheduled Regional Meeting: March 20th2016 location: Bowling Green, Kentucky
7TH Tradition $6.00 + Group donations of 41.00, which is being held by the Chairperson.
Motion to close by_J2F_2ndby_TSG
Vote to close 6- 0 - 0
Meeting adjourned at2;47pm