Section 1. Administration (For Information Only)

Annex A – Compliance Response

Includes:

Section 1. Administration (for information only)

-To be completed by all bidders.

Section 2. Eligibility (Pass/Fail)

-Items 2.1 to 2.16to be completed by all bidders.

-Item2.17to be completed only by bidders applying for Lot 2 and/ or Lot 1 AND Lot 2.

Section 3. References (Pass/Fail)

-To be completed only by all bidders applying for Lot 2 and/ or Lot 1 AND Lot 2.

Section 4. Declaration (Pass/Fail)

-To be completed by all bidders.

Section 1. Administration

(for information only)

1.1Lot/s

Please clearly state which Lot/s you wish to bid for:

Lot 1: Ad-Hoc Jobs / Yes No
Lot 2: Campaign Jobs / Yes No

1.2Contact Details of Principal Contact

Name/ Position:
Address:
Tel:
Email:

1.3 Contact Details of Secondary Contact

Name/ Position:
Tel:
Email:

1.4 Bidder Details

Bidder Name:
Trading Name:
Date Bidder formed and incorporated:
Legal Status
(ie PLC, Limited Liability Partnership, Partnership, Sole Trader, etc):
Address from where this Project would be managed:
Tel:
Website Address:
Company Registration No.
(where applicable):
VAT Registration Number
(or equivalent):
Previous company name(s)
(if applicable):
Is the Bidder a subsidiary of another company / Yes No
The holding or parent company:
Would your Ultimate Parent or Holding Company be prepared to guarantee your contract performance as its subsidiary? / Yes No

1.5 Print Management Company

The successful tenderer will be required to develop and maintain a good working relationship with our chosen print management supplier.

SHG may from time to time wish to procure design services from you via our Print Management company. Where this is the case the Print Management Company will be contracting with you to provide your services in furtherance of SHG's objectives. Payment will be made via the print management company on the same terms as SHG are contracted to.

I/ we confirm that you are willing to work with SHGL’s chosen print management provider.
Confirm Do Not Confirm
Comments:

1.6Accessibility

Please confirm that you are aware and will abide by the RNIB best practice print guidelines.

Confirm Do Not Confirm
Comments:
1.7 / Brief History of the Bidder including primary business of the company and experience within the services detailed in this document. (not more than 300 words).
1.8 / Please provide an organisation and management structure chart for the services detailed in this document. Attach this to your ITT response and provide the reference point (e.g. Appendix A). / Enclosed:
Yes No
1.9 / Please give details of the Bidder’s average annual staff resources and the number of managerial staff for each of the last three (3) years and the staff turnover (%) for each of the last three years for the services detailed in this document.
Please also state the number of staff currently involved directly in the performance of services similar to those to which this questionnaire relates for each of the last three years.

1.10Please give the names and responsibilities of the Executive Directors/Partners of the Bidder (if applicable).

Name / Responsibility

1.11Sub Contracting and Consortia

Please indicate if you at this stage intend to sub contract or are a consortium:

I/ we intend to sub contract Yes No
Please note that where a Bidder becomes aware of the intention to sub contract at later stages in the procurement they are required to notify the Group of this and provide the information requested below at that time. Where a Bidder is a consortium they should indicate which members are proposing to deliver the services.

If you answered YES to the above:

A) Please confirm that you are going to be the prime contractor?

Yes No
If No, please provide an explanatory statement.

B) Please provide:

a brief outline of your policy on sub contractor usage;
detail how you ensure sub contractor performance (please provide examples and details on your track record); and
if applicable, the extent to which it is envisaged they may be used in any contract.

C) Please indicate in the table below the composition of the supply chain, indicating which member of the supply chain (which may include the Bidder itself) will be responsible for the elements of the requirement:

Requirement / Company/ Organisation / How much of the requirement and what will they deliver directly (%)

Section 2. Eligibility (Pass/Fail)

2.1Insurance

The following Insurances are required:

Public Liability: Minimum cover £1m
Employer’s Liability: £5m cover, as stipulated by the Employers Liability (Compulsory Insurance) Act 1969.

Please provide details of your organisation’s Professional Indemnity, Public Liability and Employer’s Liability insurance, including the policy number the extent of the cover and the expiry date

Insurance / Level of Cover: / Insurer: / Policy No: / Expiry Date:
Public Liability
Bidder’s Employer’s Liability
Please Note:That if you do not have any of these insurances available at this stage please confirm that these will be provided prior to contract commencement at no extra cost to the Group.
Confirm Do Not Confirm
Comments:

2.2Financial Standing

Please provide us with an up to date copy of your Dunn & Bradstreet (D&B) or equivalent financial report dated within a maximum term of 2 weeks prior to the return of the Tender date. Please also include your Companies House Registration Number for us to carry out our own D&B Report check. The Group will not accept a “higher than average risk of business failure” financial report rating.

D&B Enclosed: / Yes No File name
Company Registration No.:

If you cannot provide a Company Registration number and/ or you are a Partnership you should provide the information as requested at Annex F – Non D&B Financial Evaluation Test.

This alternative information will only be acceptable where a D&B report on your organisation does not exist. Where a D&B report does exist this will be requested by the Group and evaluated as above.

Enclosed: Yes No N/A
File name

2.3 Framework Agreement and Call Off Contract

Please state your unequivocal acceptance of the terms and conditions within the Framework Agreement (Annex D) and the Call Off Contracts (Annex D).

Accept Do Not Accept
Comments:

2.4Bidder Profile

A)Is there any pending, threatened or past material litigation or other legal proceedings connected with similar projects against your organisation, parent company, subsidiary and/ or any of the named supply chain members (sub contractors) that may affect delivery of this project? If they do apply please provide an explanatory statement.

I/ we confirm that none of the above situations/ circumstances apply to our organisation, parent company, subsidiary or any of the named supply chain member (as appropriate).
Do not apply Do apply
If they do apply please provide an explanatory statement.

B)Please provide details of any contract in the past three years where there has been a failure to complete the contract on time or at all, or where there have been claims for damages, or where damages have been deducted or recovered. Also details of any contracts terminated. (Suggested word limit 500 words)

Does not apply Does apply
If the above does apply please provide an explanatory statement.
C)Is the Bidder affiliated or associated with any other Bidder who intends to express any interest in tendering for these services? If so, please provide details including the name and address of its registered office.
Does not apply Does apply
If the above does apply please provide an explanatory statement.

D) Has your company ever had any of the following occur within the last three years:

2.2.1Contract end by mutual agreement following dispute or complaints?

Yes No

2.2.2Suffered deduction for liquidated and/or ascertained damages in respect of any contract?

Yes No

2.2.3Contract terminated or its employment determined under the terms of the contract?

Yes No

2.2.4Failed to have a contract renewed on the basis of unsatisfactory performance or failure to perform to the terms of the contract?

Yes No

2.2.5Terminated a contract or determined your own employment under the terms of a contract?

Yes No

If you answered YES to any of the above, please provide a brief explanatory note.

2.5Compliance with EC/ UK Procurement Legislation

Please Note: The Group may seek evidence at a later date in confirmation of your answers to the below.

A)Please confirm that none of the circumstances as set out in the Public Contracts Regulations 2006 (SI 2006 No: 5) Regulation 23 (amended in line with The Public Procurement (Miscellaneous Amendments) Regulations 2011) apply to your organisation or parent company, or to your directors or any other persons with powers of representation, decision or control. (A summary of the circumstances of Regulation 23 is provided at Supporting Information, Section 4).

I/ we confirm that none of the above situations/ circumstances apply to our organisation, parent company, subsidiary or any of the named supply chain member (as appropriate).
Do not apply Do apply

B)Please confirm that none of your key personnel are:

bankrupt;
being wound up;
having their affairs administered by the courts;
have entered into an arrangement with creditors;
have suspended business activities;
are the subject of proceedings concerning those matters: or
are in any analogous situation arising from a similar procedure provided for in national legislation or regulations.

I/ we confirm that none of the above situations/ circumstances apply to any of my/ our company’s key personnel.
Confirm Do Not Confirm

C)Please confirm that none of your key personnel have been;

A)convicted of a criminal offence concerning the conduct of their business or profession;

B)guilty of grave professional misconduct in the course of their business or profession;

C)guilty of not fulfilling obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established;

D)guilty of serious misrepresentation in providing any of the information required by this ITT.

I/ we confirm that none of the above situations/ circumstances apply to any of my/ our company’s key personnel.
Confirm Do Not Confirm

Please Note: If you are unable to confirm any of the above, please provide a brief explanatory note.

D)Please confirm that, where applicable, your organisation has complied with and/or will be able to comply with all UK statutory obligations, including (but not exhaustively) the Equality Act 2010 and Consumer Protection from Unfair Trading Regulations 2008 (or European equivalents).

I/ we confirm that we do abide by all UK statutory obligations.
Confirm Do Not Confirm

2.6Conflict of Interest

Please provide details of any projects you are currently undertaking with the Group or any relationship which may constitute a conflict of interest including personal relationships with staff and board members detailing proposals to ensure adequate separation of work and staff and mitigation of the said conflict of interest e.g. “Chinese walls” and commercial sensitivity/privacy.

Does not apply Does apply
If the above does apply please provide an explanatory statement.

2.7Account Manager

Please confirm you will provide a single Dedicated Project/ Account Manager who will oversee the whole project on behalf of the Bidder