Sharrow Festival Committee
Day in the Park
Saturday 6th July 2013 – Mount Pleasant Park
Hi there,
It is that time of year, time to book a space for your stall at Sharrow Festival. The economic woes of the world continue to effect community festival funding, however we are working hard to make a festival that is as good as a fully funded one. Even though we are not well funded we are not going to raise our prices for stalls, as we understand everyone is feeling the economic pinch. I hope that this will help the stallholders. Unfortunately this year is probably the last year that we can provide free market stalls for traders on the top field. These market stalls are provided because the Council cannot allow pegs to be used on most of the top field, because of the heat collection system that is under the soil. This will inevitably change the feel of the festival and we are still trying to work out how to overcome this. We are aware that many people only have access to gazebos or shelters that require pegging down which is why we have been providing the market stalls which do not require pegs. If any one has any ideas how this problem can be resolved before next year we would love to hear them.
On the fields space is limited and we are invariably oversubscribed for stalls. Thus, to be fair I will allocate stalls on a basis of first come first served, so get your application in as soon as you can. Caterers please note that there is a limit to the number of food stalls that are allowed and once this limit is reached I will not exceed it.
I will acknowledge receipt of your application forms via email, but will not allocate places for stalls until we are much closer to the event. If you do not hear from me within a week then please contact me by e-mail to check I have received the form. Once you have an acknowledgement of receipt you can assume that you have a stall unless I specifically say we cannot accept your stall.
We do not have a licence for on site alcohol sales and do not allow any stalls to sell alcohol on site, any stall found breaching this condition, will be asked to close immediately and leave the festival as soon as possible.
To help me plan the layout of the festival please let me know if you have any specific requirements for your stall. There is no electricity supply on the site so if you need electricity you will have to bring a generator. Please let me know if you will do this. If you need to park a van, or car at your pitch please let me know. Although we would prefer all vehicles to be off site, if possible, during the festival we can accommodate vehicles in some places.
The pitch fee is for a 3m x 3m pitch the size of a standard gazebo if your stall is going to be bigger than this there will be an additional fee.
We may be able to provide tables for hire, but will have to know in advance if you need them. It is unlikely that there will be spare tables available on the day. You are of course welcome to provide your own. We do not provide chairs so these you will have to bring if you want them.
A refundable £50 deposit for catering vans/stalls is required again as in previous years. The £50 will be returned after a steward has checked your pitch is clear on departure. Green Party volunteers will be on hand to sort out rubbish for recycling, however, we do ask that you please take responsibility for the waste you create.
Set up is from 10am and we ask for any vehicles to be off site by 12pm, midday, when the public comes along, the top field will be open to the public until 6pm and the bottom field to 8pm.
If you need more information: In the first instance e-mail It is best to get in touch with me via e-mail as I can deal with the queries efficiently.
For urgent matters please text or phonemeon 07919 992059. Please note we are all volunteers and sometimes due to our other commitments there will be times it may not be convenient to talk, but we will try and deal with all enquiries as soon as possible
Booking deadline is Friday, 21st June 2013
Return the completed forms to: 71 Louth Rd, Sheffield, S11 7AU
Please include a cheque for the appropriate fee, a returnable £50 cheque is required from all catering outlets and copies of Food Hygiene Certificates.
Hope to see you there!
Sharrow Festival Price Guide
Category / Group / PriceA / Charities/community groups with no funding / £5
B / Charities/community groups with funds and/or paid workers / £20
C / Craftspeople/arts/gifts/clothes etc. / £35
D / Commercial/statutory / £50
E / Commercial food: confectionery/cold food/drinks / £65
F / Commercial food: catering vans/cooked food / £145
The above costs are for a single 3mx3m pitch if you require more space you will have to pay for 2 pitches.
Cheques should be payable toSharrow Festival Committee
Extra trestle tables are available at £5 each. If you do not book extra tables we will not be able to provide them on the day. Chairs will not be available on the day, please bring your own if you wish.
If you are a charity or collecting for a charity please specify which charity and if possible provide the charity number and contact details. In the past people have claimed charitable status without being very specific. We want to help support good causes and it helps us in funding applications if we can provide lists of the causes that we have supported.
NB: If you are wanting to sell cooked food you will need to send a copy of your Food Hygiene Certificate before we can confirm you booking.
For categories E & F please note that we require an additional, separate cheque for £50 dated 6th July 2013 payable to Sharrow Festival Committee. This will be returned to you on the day if your pitch is left clear.
PLEASE REMEMBER THAT YOU ARE NOT ALLOWED TO SELL CIGARETTES OR ALCOHOL AND PEOPLE FOUND DOING SO WILL BE ASKED TO LEAVE AND WILL NOT INVITED TO FUTURE FESTIVALS.
All details will be sent with your confirmation and receipt. Please note that we are not able to invoice for later payment. Deadline for all bookings is Friday, 21st June. Please make cheques payable to Sharrow Festival Committee.
On the attached plan of the park the pitch locations are approximate and based on previous festivals the general layout will be similar but may change in detail. The black pitches are market stalls the other colours are pitches where the stall holder has to provide their own tent or gazebo. If you tell me the location that you would prefer I will try and accommodate everyone’s wishes. This will not always be possible so please bear with me and you have to accept that my decision is final.
Please print out the form and return cheques and forms to:
Mark Cohen, 71 Louth Rd, Sheffield, S11 7AU
Further enquiries contact Mark by e-mail at
or phone 07919 992059
I will not be able to accept any bookings until I receive the cheque so would prefer not to get forms sent by e-mail but for them to be sent with the cheques
Sharrow Festival Committee
Stall Booking form for Saturday, 6th July 2013 in Mount Pleasant Park
Name of group or business:
Contact name:
Address: (inc. post code)
Tel:Email:
Please state your preferred contact method
What do you do: Please go into detail as it helps me plan locations. (don’t just put ‘selling things’ tell me what sort of things etc.
Where would you like to be, depending on space available at time of booking? (please circle) please refer to the attached map.
Top field (community stage, children’s activities, food (NO PEGS)
Lower field (large music stage, food etc)
Anywhere
Please tell me what sort of equipment you will be bringing: gazebos (specify if pegged or free standing), tents, tables, vans or any other equipment you will need space for.
tick
We would like to book [ ] trestle table(s) at £5 each [ ]
We will be bringing a gazebo no bigger than 3m x 3m [ ]
Will you require a market stall if in the top field [ ]
Remember only non-pegged gazebos or the provided market stalls can be used on the top field
If you need more space than a table/standard gazebo please state clearly what you are bringing and exact sizes as we will need to plan the space for you. If you need more than the allocated 3mx3m you will have to pay for 2 pitches
I/we come under category [ ] and enclose a cheque/postal order for [ ]
Which includes the cost of a trestle table x [ ] as well as a returnable cheque for £50 if category E or F [ ]