ROCKY MINOR HOCKEY ASSOCIATION
April 5th, 2016
Meeting called to order at 7:00 pm
Additions to the Agenda: No additions added
The minutes from the April 8th, 2015 meeting were read by Tracy Vanderaa
Tracy made a motion to accept the minutes as presented. Desmond Kleinschroth seconded. Motion carried.
Treasurers Report:
Ø Income statement presented currently shows a profit of $28,945 for association. Rob projects profit to be approx. $10,000 after final expenses have cleared bank accounts. $12,000 collected from outstanding fees (enforcement was made to any players with outstanding fees, as were not permitted on the ice until their fees had been paid in full).
Ø We are hoping to maintain registration fees with no increase for the coming season.
Ø Also steps are being made to host a home tournament again in the upcoming season.
Ø Thank you to our sponsors:
· Home Hardware, Doran Stewart, Sims Insurance, Challand Pipelines, TBS Sports, and Secure Energy – Jersey’s
· West End Husky – Jersey Bags
· Secure Energy – Pucks
· Scotia Bank - $5000 to player development fund (used for goalies clinics, coaches clinics and development days)
Ø We hope to spread out apparel night so teams are fitted the same week they are selected. This will shorten delivery time on orders.
Ø Late fees and registration fees were $16521.00. This is an increase of $11,000 from last year.
Ø Donations have increased due to jersey sponsorships and Scotia bank sponsorships.
Ø We were unsuccessful in our application for Oilers game. We will reapply next year.
Ø Raffle for association has been eliminated due to a large number of complaints.
Ø Credit shows on licensing expense due to credit back from bus rental (Oiler Fundraiser last year.
Ø Increase to professional fees due to no treasurer and accountants handling the books in the interim. Discount was given for their services.
Ø Equipment purchased included goalie equip, sticks, special pucks for Dynamites and Tykes, as well as first aid kits. Looking into large boards in dressing rooms for coaches.
Ø Capital expense showing from Jersey purchase. Awaiting invoice for 1 set of jerseys.
Ø Overall ice cost are under budget. Unused ice costs (5 hours last season, 127 this season) will be reviewed by the town for reimbursement, due to playoff formats and schedules. All teams finished the season with comparable ice hours to previous seasons for regular season play. The town will be holding their “Rate user” meeting in late May/June, to determine if there will be an increase in ice costs (currently $91.00/hr). Registration fees will not be set until we receive the rate/hour. No date has been received for an “Ice User Meeting” by the Town, to determine our ice allocation for next season.
Rob made a motion to accept statements. Seconded by Willow Hauber. Motion carried
Presidents Report
Ø Application accepted April 7th for RMHA to join the CAHL league. Much interest has been shown from neighboring communities to join this league as well. 2 governors per/tier in each division will be needed for next year to attend the monthly meetings and to perform misc. tasks required. They would like to see 5-6 tiering games and meetings will be held with their board in Strathmore on the first Monday of each month.
Ø HUB teams – For the upcoming season updates for the Hub teams will be: West Central Tigers (PeeWee, Bantam, Midget) will be co-chaired. West Central Wildcats (Bantam and Midget) – Bentley will be a new addition this year.
Ø We are hoping to form a Female Atom team this year.
Ø Due to changes and projected numbers Atom may be looking at A,B,C tiers.
Ø Travel requests will be changing this year. Currently too many travel requests are being received.
Ø We will be working closely with town for ice this year.
Vice President – Scott was present VIA conference call and a report submitted was read on his behalf.
Ø Jerseys – Novice and Atom will need jersey sponsors.
Ø Goalies - Chest protectors, goalie gear, goalie gloves will be upgraded this year
Goalie clinic will be offered this year as there was great feedback from last year.
More support will be provided to goalies (i.e goalie training, coach training/mentorship). This has been discussed and is on the agenda for the upcoming season. Planning for this will commence in June 2016.
Ø Emails were sent out for anyone interested in coaching for this season.
Ø Skills days were successful and will continue for players. Checking skills will be scheduled for beginning of season with a third party trainer. This will be for the PeeWee players up to Midget.
Ø Third party evaluators (team of 4 people) will be used again this year (Novice up to Midget).
Ø Coaches prospectively will be chosen by August.
**a brief discussion was held on third party evaluators**
Registrars Report
Ø Projected numbers of players registered is approx. 255, and are as follows:
· Midget (Total 36)– Males-30
Goalies – 3
Females – 3
· Bantam (Total 40) – Males – 29
Goalies – 2
Females – 9
· PeeWee (Total 40) – Males – 32
Goalies – 3
Females – 5
· Atom (Total 51) – Males – 33
Goalies – 3
Females – 15
· Novice (Total 51) – Males – 39
Females – 12
· Dynamite (Total 37) – Males – 30
Female – 7
· Tykes – Unknown?
Ø Off season grocery program is posted on the website. Credit will be transferred to players who play on a HUB team. If any questions please contact Tanis Gehrke.
New Business
Ø 2 governors per/tier, per/division will be needed for CAHL league.
**A brief discussion was held on ice usage**
Ø Movement will be made to tighten up registration dates (made earlier). This can not be determined until “Rate User” meeting (May/June) has been conducted.
**A brief discussion was held on inventory (apparel)**
**A brief discussion was held on reffing concerns**
Elections – Executive Board: (2 year terms to be served)
President – Wes Tomyn (acclimation)
Secretary – Kim McIntyre (vote)
Registrar – Tracy Vanderaa (acclimation)
Directors: (1 year term to be served)
Tykes – OPEN
Dynamite - Desmond Kleinschroth – (acclimation)
Novice – Erin Hoiland (acclimation)
Atom – Nicole Currie (vote)
PeeWee – Lori Lebeau (acclimation)
Bantam – Jamie Baird (acclimation)
Midget – Twyla Roberts (acclimation)
Female – Dean Wedge (acclimation)
Rob made a motion to destroy the ballots. Seconded by Mike Datema. Motion carried.
Questions and suggestions from crowd:
Ø Will mentorship for goalies be implemented?
Ø Is there a way to notify coaches when goalie clinics are happening so they may come and watch drills being performed?
Ø Can we get a list of people willing to commit to helping each team (possibly a schedule)?
Ø Will coaches be involved in evaluations?
Ø Will coaches be able to provide input as to where kids should be placed, based on last season?
Ø Can jersey sizes be adjusted before we place orders (last years were to large)
Ø Next year can practice times be given out as soon as we have ice times?
Ø If there is a small number of figure skaters on an ice surface may priority be given to a large team of hockey players?
Ø Can a checklist be created for officials with positive/negatives (for training purposes)?
Ø Can we have officials track games more (i.e reporting assists)?
Motion to adjourn meeting was made by Tracy Vanderaa. Seconded by Kim McIntyre
Meeting adjourned 8:30 pm
RMHA AGM April 5th, 2016Page 4