RFP TABLE OF CONTENTS
NOTICE TO OFFERORS......
PART I - THE SCHEDULE......
SECTION A - SOLICITATION/CONTRACT FORM......
SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS......
SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT......
SECTION D - PACKAGING, MARKING AND SHIPPING......
SECTION E - INSPECTION AND ACCEPTANCE......
SECTION F - DELIVERIES OR PERFORMANCE......
SECTION G - CONTRACT ADMINISTRATION DATA......
SECTION H - SPECIAL CONTRACT REQUIREMENTS......
PART II - CONTRACT CLAUSES......
PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS......
SECTION J - LIST OF ATTACHMENTS......
SOLICITATION ATTACHMENTS......
TECHNICAL PROPOSAL ATTACHMENTS......
BUSINESS PROPOSAL ATTACHMENTS......
INFORMATIONAL ATTACHMENTS......
PART IV - REPRESENTATIONS AND INSTRUCTIONS......
SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS......
SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS......
1. GENERAL INFORMATION......
a. INSTRUCTIONS TO OFFERORS--COMPETITIVE ACQUISITION......
b. REQUEST FOR INFORMATION OR SOLICITATION FOR PLANNING PURPOSES......
c. NOTICE OF SMALL BUSINESS SET-ASIDE......
d. NOTICE OF 8(a) COMPETITIVE SET-ASIDE......
e. NOTICE OF SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE......
f. NAICS CODE AND SIZE STANDARD......
g. TYPE OF CONTRACT AND NUMBER OF AWARDS......
h. TASK ORDERS UNDER MULTIPLE AWARD INDEFINITE DELIVERY CONTRACTS......
i. PERFORMANCE BASED ACQUISITION......
j. PRE-PROPOSAL CONFERENCE......
k. ESTIMATE OF EFFORT......
l. LEVEL OF EFFORT......
m. BRAND NAME OR EQUAL......
n. COMMITMENT OF PUBLIC FUNDS......
o. PROMOTING EFFICIENT SPENDING......
p. COMMUNICATIONS PRIOR TO CONTRACT AWARD......
q. RELEASE OF INFORMATION......
r. REFERENCE MATERIALS......
s. CONCEPT REVIEW......
t. PREPARATION COSTS......
u. SERVICE OF PROTEST......
v. LATE PROPOSALS AND REVISIONS......
w. AVAILABILITY OF THE "FEDERAL ADP AND TELECOMMUNICATIONS STANDARDS INDEX.".....
x. USE OF NON-GOVERNMENT REVIEWERS......
2. INSTRUCTIONS TO OFFERORS......
a. GENERAL INSTRUCTIONS......
1. Contract Type and General Clauses......
2. Authorized Official and Submission of Proposal......
3. Proposal Summary and Data Record (NIH-2043)......
4. Separation of Technical and Business Proposals......
5. Uniform Resource Locators (URLs) in Contract Proposals......
6. Page and Formatting Limitations......
7. Alternate Proposals......
8. Evaluation of Proposals......
9. Potential Award Without Discussions......
10. Use of the Metric System of Measurement......
11. Standards for Privacy of Individually Identifiable Health Information......
12. Non-discrimination for Conscience, HHSAR Clause 352.270-9 ......
13. Specific Copyright Provisions Applicable to Software Development and/or Enhancement(s)
14. Privacy Act - Treatment of Proposal Information......
15. Selection of Offerors......
16. Institutional Responsibility Regarding Investigator Conflicts of Interest......
17. ROTC Access and Federal Military Recruiting on Campus......
18. Certification of Filing and Payment of Taxes......
19. Past Performance Information......
20. Time-and-Material/Labor-Hour Proposal Requirements--Non-Commercial Item Acquisitions without Adequate Price Competition
21. Notice of Buy American Requirement--Construction Materials , FAR 52.225-10 ......
22. Notice of Buy American Requirement--Construction Materials Under Trade Agreements..
23. Notice of Required Use of American Iron, Steel, and Other Manufactured Goods-Buy American Statute-Construction Materials
24. Notice of Required Use of American Iron, Steel, and Other Manufactured Goods--Buy American--Construction Materials under Trade Agreements
25. Invitation to Propose Performance-Based Payments......
26. Prohibition on Contractor Involvement with Terrorist Activities......
28. Electronic Information Technology Accessibility Notice, HHSAR 352.239-73 (December 2015)
29. Solicitation Provisions Incorporated by Reference......
b. TECHNICAL PROPOSAL INSTRUCTIONS......
1. Technical Discussions......
2. Other Considerations......
3. Technical Evaluation......
4. Human Subjects......
Notice to Offerors of Requirements, Protection of Human Subjects, HHSAR 270-4(a)......
Instructions to Offerors Regarding Protection of Human Subjects......
Required Education in the Protection of Human Research Participants......
Inclusion of Women and Minorities in Research Involving Human Subjects......
Inclusion of Children in Research Involving Human Subjects......
Research Involving Human Fetal Tissue......
Human Stem Cell Research......
Data and Safety Monitoring in Clinical Trials......
HIV Antiretroviral Treatment Trials......
Registration and Results Reporting for Applicable Clinical Trials in ClinicalTrials.gov......
5. Care of Live Vertebrate Animals......
6. Research Involving Live Vertebrate Animals......
7. Possession, Use and Transfer of Select Biological Agents or Toxins......
8. Dual Use Research of Concern ......
9. Obtaining and Disseminating Biomedical Research Resources......
10. Instructions to Offerors-Sustainable Acquisition, HHSAR Provision 352.223-71 (December 2015)
c. BUSINESS PROPOSAL INSTRUCTIONS......
1. Basic Cost/Price Information......
2. Proposal Cover Sheet......
3. Information Other than Cost or Pricing Data......
4. Cost and Pricing Data......
5. Requirements for Cost or Pricing Data or Information Other than Cost and Pricing Data....
6. Salary Rate Limitation......
7. Multi-year Contract......
8. Fully Funded Multi-year Contract......
9. Small Business Subcontracting Plan......
10. Mentor Protege Program, HHSAR 352.219-70......
11. HUBZone Small Business Concerns......
12. Total Compensation Plan......
13. Notice of Earned Value Management System - Pre-Award IBR, HHSAR 352.234-1......
14. Notice of Earned Value Management System - Post-Award IBR ......
15. Other Administrative Data......
16. Qualifications of the Offeror......
17. Subcontractors......
18. Proposer's Annual Financial Report......
19. Travel Costs/Travel Policy......
20. Certification of Visas for Non-U.S. Citizens......
SECTION M - EVALUATION FACTORS FOR AWARD......
1. GENERAL......
2. GENERAL......
3. GENERAL......
4. COST/PRICE EVALUATION......
5. MULTI-YEAR CONTRACT......
6. HUMAN SUBJECT EVALUATION......
7. LIVE VERTEBRATE ANIMALS EVALUATION......
8. MANDATORY QUALIFICATION CRITERIA......
9. EVALUATION OF OPTIONS......
10. EVALUATION OF DATA SHARING PLAN......
11. EVALUATION OF DATA SHARING PLAN......
12. EVALUATION OF PLAN FOR SHARING MODEL ORGANISMS FOR BIOMEDICAL RESEARCH......
13. EVALUATION OF FOREIGN CURRENCY OFFERS......
14. TECHNICAL EVALUATION FACTORS......
15. EVALUATION OF ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY- SECTION 508...
16. PAST PERFORMANCE FACTOR......
17. PAST PERFORMANCE FACTOR......
18. PAST PERFORMANCE FACTOR......
19. SUBCONTRACTING PROGRAM EVALUATION CRITERIA......
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****(USE BELOW FOR ALL 8(a) SOLICITATIONS THAT WILL BE AWARDED UNDER THE PARTNERSHIP AGREEMENT BETWEEN HHS & SBA.)****NOTICE TO OFFERORS
This solicitation is being processed under a Partnership Agreement (PA) between the Department of Health and Human Services (HHS) and the Small Business Administration (SBA), under which the SBA has delegated to HHS, authority to enter into 8(a) contracts directly with eligible 8(a) firms. The PA implements innovative and effective methodology designed to streamline the acquisition process for awards under the 8(a) program.The [Name of Operating Division]is a designated pilot agency under the PA.
Any solicitation and subsequent awards processed under the referenced PA, [Name of Operating Division]will make the award directly to the 8(a) firm. SBA will not be a signatory to the award resulting from this solicitation. SBA will, however, retain responsibility for 8(a) certification, administer other eligibility related issues under the 8(a) program, and be available to 8(a) firms for counseling and assistance.
If you have any questions pertaining to this PA, please contact [insert Name & Contact Info for NIH:] .
HHS/SBA PA (OCTOBER 23, 2012 until amended)
Servicing Small Business Administration Field Office
To facilitate communications, it is requested that the 8(a) participant submitting this offer/bid provide the following information regarding the firm's cognizant servicing Small Business Administration (SBA) office.
Servicing SBA Office
Address
Cognizant SBA Business Opportunity Specialist's Name
Phone
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****(USE BELOW IN ALL SOLICITATIONS.)****PART I - THE SCHEDULE
THE INFORMATION SET FORTH IN SECTION A - SOLICITATION/CONTRACT FORM , HEREIN CONTAINS IMPORTANT INFORMATION FOR ANY OFFEROR INTERESTED IN RESPONDING TO THIS SOLICITATION. ANY CONTRACT RESULTING FROM THIS SOLICITATION WILL INCLUDE IN ITS SECTION A - SOLICITATION/CONTRACT FORM , ACCOUNTING, APPROPRIATION AND GENERAL INFORMATION APPLICABLE TO THE CONTRACT AWARD.
THE CONTRACT SCHEDULE SET FORTH IN SECTIONS B THROUGH H , HEREIN, CONTAINS CONTRACTUAL INFORMATION PERTINENT TO THIS SOLICITATION. IT IS NOT AN EXACT REPRESENTATION OF THE CONTRACT DOCUMENT THAT WILL BE AWARDED AS A RESULT OF THIS SOLICITATION. THE CONTRACT COST OR PRICE AND OTHER CONTRACTUAL PROVISIONS PERTINENT TO THE OFFEROR (i.e., those relating to the organizational structure [e.g., Non-Profit, Commercial] and specific cost authorizations unique to the Offeror's proposal and requiring Contracting Officer Prior Approval) WILL BE DISCUSSED IN THE NEGOTIATION PROCESS AND WILL BE INCLUDED IN THE RESULTANT CONTRACT. THE ENCLOSED CONTRACT SCHEDULE IS INTENDED TO PROVIDE THE OFFEROR WITH THE NECESSARY INFORMATION TO UNDERSTAND THE TERMS AND CONDITIONS OF THE RESULTANT CONTRACT.
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****(USE BELOW FOR ALL SOLICITATIONS.ADDITIONAL INFORMATION TO COMPETE THIS ITEM:
- BOX 1 - Purchase Authority: In accordance with FAR 15.204-2(a)(2)(vi), this may be the "Requisition or other purchase authority."
- Insert requisition or other purchase authority, if available, otherwise leave blank.
- BOX 9: Select the appropriate "Late Proposal Clause" from the drop-down box. [ Note: In accordance with the NIH HCA's 10/15/2010 D&F, the HHSARProvision at352.215-70, may only be used to consider late proposals submitted in response to a competitive R&D solicitation, when consideration is in the public interest.]
- BOX 12: If authorizing facsimile proposals [see FAR 15.203(d)], make sure to add the item number " 12 ." to the text box and include the FAX #with the following statement: "Facsimile proposals are authorized in accordance with FAR Clause 52.215-5.")****
SOLICITATION
SECTION A - SOLICITATION/CONTRACT FORM
1.Requisition or other Purchase Authority:2. Request for Proposal
(RFP) Number: / 3. Issue Date: / 4. Set Aside:
[X]No
[]Yes See Part IV Section L
- Title :
- ISSUED BY:
Office of Acquisitions
National Institutes of Health
- SUBMIT OFFERS TO:
See Part III, Section J, "Packaging and Delivery of the Proposal," ATTACHMENT 1 of this Solicitation.
- Proposals for furnishing the supplies and/or services in THE SCHEDULE will be received at the place specified in, and in the number of copies specified in Attachment 1, "Packaging and Delivery of the Proposal," until local time on . Offers will be valid for 120 days unless a different period is specified by the offeror on the Attachment entitled, "Proposal Summary and Data Record, NIH 2043.
- This solicitation requires delivery of proposalsas stated inATTACHMENT 1, "PACKAGING AND DELIVERY OF THE PROPOSAL." If proposals are required to be delivered to two different locations,theOFFICIAL POINT OF RECEIPT fordeterminingTIMELY DELIVERY is the address provided for theOFFICE OF ACQUISITIONS.
IF YOUR PROPOSAL IS NOT RECEIVED BY THE CONTRACTING OFFICER OR HIS DESIGNEE AT THE PLACE AND TIME SPECIFIED FOR THE OFFICE OF ACQUISITIONS, THEN IT WILL BE CONSIDERED LATE AND HANDLED IN ACCORDANCE WITH [subparagraph (c)(3) of FAR Clause 52.215-1, Instructions to Offerors--Competitive Acquisition,"/HHSAR Clause 352.215-70, "Late Proposals and Revisions"] LOCATED IN SECTION L.1. OF THIS SOLICITATION.
- Offeror must be registered in theSystem for AwardManagement (SAM)prior to award of a contract. Offerors must access the CCR through The System for Award Management (SAM)at
- FOR INFORMATION CALL:
PHONE:
e-MAIL:
COLLECT CALLS WILL NOT BE ACCEPTED.
Contracting Officer
Office of Acquisitions
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****(USE BELOW IN ALLSOLICITATIONS ANDCONTRACTS.)****SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS
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****(USE BELOW IN ALLSOLICITATIONS AND CONTRACTS.ADDITIONAL INSTRUCTIONS FOR COMPLETING THIS ITEM:
- Add a one to three sentence description of work.)****
ARTICLE B.1. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES
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ARTICLE B.2. PRICES/COSTS
The final contract will contain the price/cost provisions agreed upon by the Government and the Offeror.
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****(USE BELOW, FOR A FULLY FUNDED COST-REIMBURSEMENT CONTRACT WITH NO FEE.)****ARTICLE B.3. ESTIMATED COST
The estimated cost of this contract is $ .
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**** (USE BELOW, FOR NLM: USE THE FOLLOWING PARAGRAPH FOR COST-REIMBURSEMENT CONTRACTS, WHEN NTIS FUNDING, EITHER PARTIAL OR FULL, IS INVOLVED. NOTE: Call the NLM Budget Office for the current Interagency Agreement Number.) ****The Contractor will be reimbursed by the National Library of Medicine (NLM) a not to exceed amount of $ . The Contractor will be reimbursed by the National Technical Information Service (NTIS) a not to exceed amount of $ . NLM is not responsible for payment to the Contractor of amounts to be paid by NTIS. Under Interagency Agreement No. , NTIS has agreed to make the payments identified in this contract.
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****(USE BELOW FOR A FULLY FUNDED, CPFF-LEVEL OF EFFORT CONTRACT.)****ARTICLE B.3. ESTIMATED COST AND FIXED FEE
- The estimated cost of this contract is $ .
- The fixed fee for this contract is $ .The fee shall be paid in direct ratio to the level of effort expended; that is, the percent of fee paid shall be equal to the percent of total effort expended. Payment shall be subject to the withholding provisions of the clauses ALLOWABLE COST AND PAYMENT and FIXED FEE referenced in the General Clause Listing in Part II, ARTICLE I.1. of this contract.
- The total estimated amount of the contract, represented by the sum of the estimated cost plus the fixed fee, is $ .
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**** (USE BELOW, FOR NLM: USE THE FOLLOWING PARAGRAPH FOR COST-REIMBURSEMENT CONTRACTS, WHEN NTIS FUNDING, EITHER PARTIAL OR FULL, IS INVOLVED. NOTE: Call the NLM Budget Office for the current Interagency Agreement Number.) ****The Contractor will be reimbursed by the National Library of Medicine (NLM) a not to exceed amount of $ . The Contractor will be reimbursed by the National Technical Information Service (NTIS) a not to exceed amount of $ . NLM is not responsible for payment to the Contractor of amounts to be paid by NTIS. Under Interagency Agreement No. , NTIS has agreed to make the payments identified in this contract.
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****(USE BELOW FOR A FULLY FUNDED, CPFF-COMPLETION CONTRACTWHEN PAYMENT OF FEE WILL BE BASED ON PERCENTAGE OF COMPLETION OR WORK.)****ARTICLE B.3. ESTIMATED COST AND FIXED FEE
- The estimated cost of this contract is $ .
- The fixed fee for this contract is $ . The fixed fee shall be paid in installments based on the percentage of completion of work, as determined by the Contracting Officer, and subject to the withholding provisions of the clauses ALLOWABLE COST AND PAYMENT and FIXED FEE referenced in the General Clause Listing in Part II, ARTICLE I.1. of this contract.
- The total estimated amount of the contract, represented by the sum of the estimated cost plus the fixed fee, is $ .
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**** (USE BELOW, FOR NLM: USE THE FOLLOWING PARAGRAPH FOR COST-REIMBURSEMENT CONTRACTS, WHEN NTIS FUNDING, EITHER PARTIAL OR FULL, IS INVOLVED. NOTE: Call the NLM Budget Office for the current Interagency Agreement Number.) ****The Contractor will be reimbursed by the National Library of Medicine (NLM) a not to exceed amount of $ . The Contractor will be reimbursed by the National Technical Information Service (NTIS) a not to exceed amount of $ . NLM is not responsible for payment to the Contractor of amounts to be paid by NTIS. Under Interagency Agreement No. , NTIS has agreed to make the payments identified in this contract.
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****(USE BELOW FOR A FULLY FUNDED, CPFF-COMPLETION CONTRACT WHEN THE PAYMENT OF FEE IS TIED TO TIME.)****ARTICLE B.3. ESTIMATED COST AND FIXED FEE
- The estimated cost of this contract is $ .
- The fixed fee for this contract is $ . The fixed fee shall be subject to the withholding provisions of the clauses ALLOWABLE COST AND PAYMENT and FIXED FEE referenced in the General Clause Listing in Part II, ARTICLE I.1. of this contract.
- The total estimated amount of the contract, represented by the sum of the estimated cost plus the fixed fee, is $ .
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**** (USE BELOW, FOR NLM: USE THE FOLLOWING PARAGRAPH FOR COST-REIMBURSEMENT CONTRACTS, WHEN NTIS FUNDING, EITHER PARTIAL OR FULL, IS INVOLVED. NOTE: Call the NLM Budget Office for the current Interagency Agreement Number.) ****The Contractor will be reimbursed by the National Library of Medicine (NLM) a not to exceed amount of $ . The Contractor will be reimbursed by the National Technical Information Service (NTIS) a not to exceed amount of $ . NLM is not responsible for payment to the Contractor of amounts to be paid by NTIS. Under Interagency Agreement No. , NTIS has agreed to make the payments identified in this contract.
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****(USE BELOW FOR A COST SHARING CONTRACT.)****ARTICLE B.4. ESTIMATED COST - COST SHARING
This is a cost-sharing contract. The total estimated cost of performing the work under this contract is $ . For further provisions regarding the specific cost-sharing arrangement, see the ADVANCE UNDERSTANDINGS Article in SECTION B of the Contract.
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**** (USE BELOW, FOR NLM: USE THE FOLLOWING PARAGRAPH FOR COST-REIMBURSEMENT CONTRACTS, WHEN NTIS FUNDING, EITHER PARTIAL OR FULL, IS INVOLVED. NOTE: Call the NLM Budget Office for the current Interagency Agreement Number.) ****The Contractor will be reimbursed by the National Library of Medicine (NLM) a not to exceed amount of $ . The Contractor will be reimbursed by the National Technical Information Service (NTIS) a not to exceed amount of $ . NLM is not responsible for payment to the Contractor of amounts to be paid by NTIS. Under Interagency Agreement No. , NTIS has agreed to make the payments identified in this contract.
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****(USE BELOW, FOR A COST-REIMBURSEMENT OPTION CONTRACT.ADDITIONAL INSTRUCTIONS TO COMPLETE THIS ARTICLE:
- Subparagraph b:
- Eliminate Fee Language When Appropriate.
- Select the sentence appropriate for the type of contract within the brackets below. Make sure to delete the sentence that does not apply.)****
ARTICLE B.5. ESTIMATED COST - OPTION
- The estimated cost of the Base Period of this contract is $ .
- The fixed fee for the Base Period of this contract is $ . [ For completion contracts: The fixed fee shall be paid in installments based on the percentage of completion of work, as determined by the Contracting Officer./ For level of effort contracts: The fixed fee shall be paid in direct ratio to the level of effort expended; that is, the percent of fee paid shall be equal to the percent of total effort expended.] Payment shall be subject to the withholding provisions of the clauses ALLOWABLE COST AND PAYMENT and FIXED FEE referenced in the General Clause Listing in Part II, ARTICLE I.1. of this contract.
- The total estimated amount of the contract, represented by the sum of the estimated cost plus the fixed fee for the Base Period is $ .
- If the Government exercises its option pursuant to the OPTION PROVISION Article in SECTION H of this contract, the Government's total estimated contract amount represented by the sum of the estimated cost plus the fixed fee will be increased as follows:
Estimated Cost
($) / Fixed Fee
($) / Estimated Cost
Plus Fixed Fee
($)
Base Period
Option Period(s):
Total
[Base Period and Option(s)]
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**** (USE BELOW, FOR NLM: USE THE FOLLOWING PARAGRAPH FOR COST-REIMBURSEMENT CONTRACTS, WHEN NTIS FUNDING, EITHER PARTIAL OR FULL, IS INVOLVED. NOTE: Call the NLM Budget Office for the current Interagency Agreement Number.) ****The Contractor will be reimbursed by the National Library of Medicine (NLM) a not to exceed amount of $ . The Contractor will be reimbursed by the National Technical Information Service (NTIS) a not to exceed amount of $ . NLM is not responsible for payment to the Contractor of amounts to be paid by NTIS. Under Interagency Agreement No. , NTIS has agreed to make the payments identified in this contract.