LD 1818
Resolve, To Evaluate the All-payor Claims Database System for the State
Minutes of 4/4//2012 Stakeholder Workgroup meeting
The first formal meeting of the LD 1818 Stakeholder Workgroup was held by conference call from 10:00 – 11:00am on 4/4//2012. Meeting attendance was noted and is posted on the OSCHIT website, Maine.Gov/HIT in the section LD 1818 Resolve. The primary purpose of this first meeting was to establish a process, schedule, and approach to meeting the obligations in the resolve by the Stakeholder Workgroup. The group agreed to monthly meetings which will rotate between Augusta and Portland. Meetings will be held the second Thursday of each month from 10 – 12. The first face to face meeting will be held in Augustaon May 10th in room 600 of the CrossOfficeBuilding. All Augusta meetings will be in room 600 through November.Portland meetings will be June, August, and October will be held at HealthInfoNetat 125 Presumpscot St. in Portland. The call-in number will be 1-800-211-0633 927892#. Jim Leonard will contact the legislative offices to request that meetings be posted on the legislative calendar. They will also be posted on the Maine.Gov/HIT website. The group agreed to allow proxies to vote but requested that there be adequate notice to the Chair in advance of the meeting. The workgroup also requested that all materials be made available at least a week in advance of a scheduled meeting to allow adequate review of materials. There was also a request that any items to be voted on be identified in advance of the meeting. There was no objection to these recommendations. A recommendation was made that Jim Leonard be Chair pro-tem until a chair is elected. There were no objections and Jim agreed. The process of naming a chair and co-chair will be that interested workgroup members will send to names to Jim Leonard, who will collect names for a week and send a slate of names to the full workgroup for a vote.
The Resolve was read to the workgroup and a discussion ensued on how to approach the four questions in the resolve. The workgroup discussed the possibility of using sub-groups for some parts of the work. That detail will be developed if necessary at a later point. Question 1, “Reviewing the current structures of and relationships among the MaineHealth Data Organization and MaineHealthDataProcessingCenter and Onpoint Health data in order to evaluate the timeliness and effectiveness of the data received.” The workgroup decided to address this question through a full meeting and to “level set” through the lens of “how did we get to where we are today?”. Questions 2 & 4 will be addressed together, and question four will be addressed through a combination of work done by the Legal Work group of the OSCHIT which will bring back its information and any recommendations to the Stakeholder Workgroup which will then take up question 3, “Considering federal and state privacy and security laws regarding the use and release of protected health information, including policy and technical changes needed to allow increased access to protected health information and the feasibility of those changes.”
Respectfully Submitted,
Jim Leonard, Chair (Pro Tempore)