EVENTS TRUST FUND

Application

Office of the Governor

Economic Development and Tourism (EDT)

Applicant Name:

Applicant Mailing Address:

Event Name:

Date(s) of Event:

Event Location:

Date Application Submitted:

Events Trust Fund Application

Event Trust Fund (ETF), Major Events Reimbursement Program (MERP) or Motor Sports Racing Trust Fund (MSRTF)

Please review the Events Fund Process document and statute before submitting this application. Links can be found at

An application will not be complete until all documents are submitted, with the exception of the Event Support Contract. See checklist at the end of the application for required documents. Deadlines for submission are as follows:

MERP: 45 days prior to the event, but no more than 1 year before the event.

ETF & MSRTF: at least 120 days prior to the event.

Please submitall documents .

Section 1: Endorsing Municipality or County

Name of Endorsing Municipalityor County:
Municipality or County Contact Name:
Contact Title:
Contact Email:
Contact Phone Number:
  1. Has the endorsing municipality or county reviewed the event and found that it meets all eligibility requirementsas listed in Vernon’s Texas Civil Statutes (VTCS)Section5190.14?

Yes No

  1. Has the endorsing municipality or county determined that it will contribute local funding (“local match”)to the Event Trust Fund, if established?

Yes No

Section 2: Local Organizing Committee

  1. Has the municipality or county authorized a nonprofit Local Organizing Committee (LOC) to enter into an agreement with theSite Selection Organization to host the event on behalf of the municipality or county?

Yes No

  1. If Question 1 is selected as“No,” the municipality or county must directly enter into an Event Hosting Agreement with the site selection organization.

If “Yes,” provide the following information for the LOC:

Complete Business Name of LOC:
LOC Contact Name:
LOC Contact Title:
Contact Email:
Contact Phone Number:
LOC Tax Payer ID#:

Is the LOCdesignated in the official request letter submitted with the application?

Yes No

Section 3: Site Selection Organization

Full Name of Site Selection Organization:
Site Selection Contact Name:
Site Selection Contact Title:
Site Selection Contact Email:
Contact Phone Number:

*EDT reserves the right to contact the Site Selection Organization or any other organization directly related to this event.

Section 4: Fund Request Amount

Total Fund Amount Requested:
State Share:
Local Share:

*In accordance with statute, the state share must be no more than 6.25x the local share. To calculate the Local Share, divide the State Share by 6.25.

For MERP Applications only:

Estimated Direct Impact Total:
Estimated Indirect & Induced Impact Total:

*The Direct Impact and the Indirect & induced impact will equal the Total Fund Amount Request. These amounts include the state and local estimates.

Section 5: Event Information

Official Event Name:
Event Fund/Program being applied for:
(ETF, MERP,MSRTF)
Venue(s) of Event:
Event Website:
Date(s) of the Primary Event:
Day set-up/load-in for the event will begin:
Day strike/load-out of the event will end:
Location of Event for the Previous 5 Years:
(List most recent year first)
Source of Information for Previous Events:
Other locations outside of Texasconsidered to host the event:
Was the site selected as a part of a multi-year agreement? If yes, what years (past and future)?
Anticipated Total Attendance at Primary Event:
Anticipated Out of State Attendance
at Primary Event:
Desired Market Area:
Additional Information:

Upon conclusion of the event, verifiableattendance figuresmust be provided to EDT. The following methods will be accepted: ticket sales count, turnstile count, ticket scan count, convention attendee count, or participant totals (must be accompanied by ticket or turnstile count for MERP & MSRTF). Other methods may be accepted upon approval by EDT. Please explain which of these methods or another method, subject to approval, that will be used:

Section 6: Checklist

EDT must receive the following documents(except the Event Support Contract) before it can issue an estimate of incremental taxes.

Per statute, EDT is required to make a determination within 30 days after receiving a complete application. If an application is incomplete, the requestor will be asked to withdraw the application until a complete application can be submitted.

Events Trust FundApplication completed and signed.

Selection Letterclearly indicating a highly competitive selection process, and that the selection was based on an application by the endorsing municipality, county, or LOC. This selection letter must clearly indicate the selected LOC, the selected municipality, and the event date. The event date indicated in the letter must match the requested event date. The selection letter must be signed by the site selection organization.

Request Letterclearlyindicating the municipality or county’s endorsement of the eventandstates the LOC (if applicable) along with the municipality or county’s contact. The information in the letter should coincide with the Selection Letter.

Economic Impact Analysisor data sufficient for EDT to determine the incremental increase in tax revenue associated with hosting the event. The data must include an estimate of the number of attendees from out-of-state, details on the direct expenditures and direct impact data for the endorsing municipality or county hosting the event for the requested market area, and the source of the information included. For MERP’s only, indirect and induced,or secondary impacts, should be included, and stated separately from the direct impact.

Event Support Contractexecuted between a LOC, an endorsing municipality, or an endorsing county and a site selection organization that outlines the responsibilities of each party, and signed by each party. Due no later than the date of the event; early submission will provide EDT with the opportunity to review the contract and address any issues prior to the event.

Affidavit of Endorsing Entitysigned by each endorsing municipality, county and/or LOC.

Affidavit for Economic Impactsigned by party(ies) providing economic impact analysis to support the request.

Note:Disclosure of Information under the Public Information Act. All documents submitted to the Office of the Governor (OOG)are subject to disclosure under the Texas Public Information Act, Chapter 552 of the Texas Government Code ("the Act"), including, but not limited to, the application, event support contract, economic impact analysis, and all disbursement documentation submitted after the event, whether created or produced by the applicant or by any third-party.If it is necessary to include proprietary or otherwise confidential information in the documents submitted, that particular information should be clearly identified as such. Merely making a blanket claim that the all documents are protected from disclosure because they may contain some proprietary or confidential information is not acceptable, and will not render the information confidential. Any information that is not clearly identified as proprietary or confidential will be released in accordance with the Act.

I, the authorized representative of the applicant, certify that the representations made, the facts stated in this application and all supplemental documents are true and correct, and that no relevant facts have been intentionally omitted, as evidenced by my signature below. I hereby agree, on behalf of the applicant, to comply with the reporting requirements and will provide other documentation as requested.

Signature

Title

Date