GEORGIA PORTS AUTHORITY
Request for Proposal
To Provide
Various Security Systems
Using
DHS Port Security Grant Funding
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TABLE OF CONTENTS
1.0PROJECT OVERVIEW
1.1Executive Summary
1.2Port Operations (Background)
1.3Project Approach
1.4Bidder/Contractor Qualifications
1.5Terminology and Abbreviations
1.6Contacts
1.7RFP Timetable
1.8Vision
1.9Design Concerns
1.10LINC Partnership
2.0PORT SECURITY REQUIREMENTS DOCUMENT
2.1General Requirements
2.2Security Camera Networks
2.3Access Control System Requirements
2.4Low Light / High Vegetation Detection and Response
2.5SRIN and CIIN Add-ons
2.6Command and Control System
2.7Equipment Mounting Locations
2.8Post Installation Testing and Commissioning
2.9Maintenance Plan
2.10Logistic Supportability
2.11Research and Development / Future Capabilities
3.0SAVANNAH RIVER INTRUSION NETWORK
3.1System Description
3.2Budget
4.0COLONEL’S ISLAND INTRUSION NETWORK
4.1System Description
4.2Budget
5.0TWIC ACCESS SYSTEM INTEGRATION
5.1System Description
5.2Budget
6.0BID OPTIONS AND ALTERNATIVES
6.1Option 1: Access Control System
6.2Option 2: Lowlight/Thermal Detection and Response
6.3Option 3: Command and Control System
6.4Option 4: Remaining SRIN Components Including Radar, Cameras and other Equipment
6.5Option 5: Remaining CIIN Components Including Radar, Cameras and other Equipment
6.6Option 6: Connect Existing Cameras/Systems to New Systems Proposed
6.7Option 7: Unsolicited
7.0REQUEST FOR PROPOSAL PROCEDURES
7.1Release of Request For Proposal
7.2Notice of Intent to Propose
7.3Pre-proposal Conference
7.4Contact for Inquiries
7.5Last Date to Submit Written Questions
7.6Proposal Due Date, Time, and Location
7.7Bid Bond
7.8Bid Opening
7.9Contract Award
7.10Base Bid, Options, and Marginal Costs
7.11Proposal Format and Submission Requirements
7.12Technical Proposal Content
7.13Proposal Evaluation
7.14Final Offers
8.0GENERAL TERMS AND CONDITIONS
8.1Specifications
8.2Deviations and Exceptions
8.3Quality
8.4Quantities
8.5Delivery
8.6Pricing and Discount
8.7Acceptance-Rejection
8.8Method of Award
8.9Ordering
8.10Payment and Invoicing
8.11Guaranteed Delivery
8.12Default
8.13Fair Trade Pricing
8.14Excise, Transportation and Sales Taxes
8.15Sample Items
8.16Delivery to GPA
8.17Minority Business Enterprises
8.18Income Tax Incentives
8.19Entire Agreement
8.20Applicable law and Compliance
8.21Federal Regulations
8.22Antitrust Assignment
8.23Assignment
8.24Nondiscrimination/Affirmative Action
8.25Patent Infringement
8.26Equipment Safety
8.27Safety on Site
8.28Reporting of Accidents, Injuries or Damages
8.29GPA Credentialing
8.30TWIC
8.31Denial of Reimbursement
8.32Gratuity Prohibition
8.33Right of Rejection of Lowest Cost bid
8.34Rights to Submitted Material
8.35HAZ-MAT
8.36Material Safety Data Sheet
8.37Immigration
8.38Drug-Free
8.39Warranty
8.40Changes and Alterations
8.41Cure and Cover Clause
8.42Condition of Equipment
8.43Insurance Requirements
8.44Property Insurance
8.45Performance and Payment Bond
8.46Cancellation
8.47Public Records Access
8.48Proprietary Information
8.49Recycled Materials
8.50Promotional Advertising / News Releases
8.51Indemnification and Hold Harmless
List of Tables
Table 1: RFP Timetable
Table 2: Wind Requirements
Table 3: SRIN Conceptual Camera Locations
Table 4:Technical Evaluation Criteria
Table 5:Technical Evaluation Rating
Table 6:Cost Evaluation Weights
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1.0PROJECT OVERVIEW
1.1Executive Summary
Since the tragic events that took place on September 11, 2001, much of our government’s focus has been on securing our nation’s infrastructure. The security of our nation’s ports has been a top priority for several years. Much of the needed port security infrastructure has been enhanced through the Port Security Grant Program (PSGP) funding. Georgia Ports Authority received several grants in the Round 7 PSGP. Three of the approved and funded projects are included in this Request For Proposal (RFP).
The RFP’s for these three grants are combined to reduce paperwork and to allow reduced cost in the execution of the projects. Because these projects are similar in nature, GPA hopes to obtain better pricing on the combined projects than ordinarily would be obtained if all projects are prosecuted separately. However, due to federal funding laws, it is imperative that each project be contracted and funded separately.
The first project, the Savannah River Intrusion Network (SRIN), is an effort to monitor the Savannah River shipping channel through the use of remote cameras that are monitored and controlled from the GPA command center. The project includes installing up to twenty-four cameras at various locations on the Savannah River from Elba Island to the Houlihan Bridge. Some of these will be in remote locations and will require their own, self-contained power sources and wireless transmission systems. This grant also provides analytic systems and monitoring stations in the command center. Finally, there will be a fiber optic connection made to connect GPA with the Savannah-Chatham Metropolitan Police Department (SCMPD) monitoring station.
The second project, Colonel’s Island Intrusion Network (CIIN), is very similar to the first project; however, it is intended to protect GPA assets in Brunswick, Georgia. This project includes up to six cameras covering the navigation channels around Colonel’s Island (CI) and Mayor’s Point (MP) terminals. Again, some of these cameras will need their own power and data sources. A small monitoring station in Brunswick is included in this project.
The third project, TWIC Access System Integration (ASI), is primarily aimed at preparing the Brunswick terminals for the new Transportation Worker Identification Credential (TWIC) program by adding fixed and mobile TWIC biometric readers to the existing AMAG access security system. Wireless coverage will be added to the terminals to allow GPA police to communicate freely with the access security system using handheld readers.
Finally, the proliferation of various security systems is cause for concern regarding the long-term ability of the GPA police to monitor the systems efficiently. Consequently, an additional section has been added to the RFP in an attempt to determine capabilities of various state of the art systems and obtain cost data on various security system components for which GPA has an interest in purchasing. Depending on the results in this bid section, some items may be purchased as part of this proposal process, some may be used to apply for future PSGP grants, and some may be rejected entirely and drive the long term plans of the GPA security system in another direction.
1.2Port Operations (Background)
Georgia Ports Authority operatesfiveof their six terminals. This RFP only regards four terminals: two in the Savannah area and two in Brunswick. The largest and busiest terminal is the Garden City Terminal (GCT) located near Savannah. GCT is a 1200-acre container terminal through which approximately 2,500,000 twenty foot equivalent containers (TEU’s) pass through each year. GCT has almost 2 miles of continuous berthing – the largest single terminal in the country, holding 23 ship-to-shore container cranes and close to 150 other container lifting equipment including top lifts and rubber-tire gantries (RTG’s). Two Class I railroads with over 30,000 feet of track in two intermodal container transfer facilities (ICTF’s) and thousands of trucks move the cargo each day. Over 600 ships calls per year visit the 9-berth facility. Appendix 1 has been provided to aid bidders’ familiarity with the garden city terminal.
Ocean Terminal (OT), also located in Savannah, sits on 208 acres and has 6 berths for 6,700 feet. OT has container and gantry cranes; but, mostly handles commercial and military loads of heavy equipment (tanks, helicopters, armored vehicles, backhoes, high hoes, paper and wood products, etc.), passenger vehicles, armament, yachts, and other non-containerized cargo.
CI in Brunswick is a roll on – roll off facility sitting on 1,700 acres of fenced parking for the thousands of automobiles that pass through the port, import and export, each year. In addition, in the middle of the automotive facility sits one of the largest deepwater agri-bulk facilities in the country where thousands of tons of grain pass to and from the ships via a conveyor system. Two Class I railroads and thousands of trucks move the cargo through the facility. Over 150 ships dock at CI each year.
MP is a small, dedicated breakbulk facility specializing in distribution of a variety of forest and solid wood products such as wood pulp, linerboard, plywood and paper products. With 22 acres, 1,750 linear feet of berthing, 355,000 square feet of transit shed space and 7.9 acres of open storage, the facility has the capacity to handle the largest cargo shipments quickly and efficiently. The MP Terminal is also served by two Class I railroads with 2,000 feet of track available for cross dock operation as well as truck traffic.
1.3Project Approach
GPA’s approach to the development of these systems is to request proposals from bidders that have experience providing off-the-shelf systems that are already known to work in other ports. Although GPA wishes to use the most technologically and competitively advanced systems; there is no desire to be on the “bleeding” edge of technology. A failure in security could be devastating to the Port and the regional economy. Therefore, proposed systems that have the best chance of selection are those that are proven in other terminals around the world.Furthermore, by purchasing “off-the-shelf” systems, GPA will not design the system; rather, GPA looks to the selected vendors to provide designs that exceed the stated operational requirements.
GPA will not rule out proposals on newer or different technologies without a thorough review. GPA recognizes that existing systems are still not as accurate and reliable as is desired. Thus, GPA welcomes proposals from bidders whose systems may not be described here or that may not be currently located in another port; but may provide solutions that are otherwise superior to the system being described. Thus, bidders should review the operational systems in existence and the operational intent/requirements being issued as a part of this RFP to ensure their proposed systems provide the overall system functionality necessary to support the Port of Savannah.
Although a conceptual design and schedule are presented in this RFP; it should be used as a reference to help explain GPA’s expectations. It is up to the bidder to design a system that meets the needs of the Port and submit a proposed completion schedule.
The systems GPA chooses to buy will be selected in part on the following attributes:
- Initial cost (within grant parameters),
- Lifetime cost,
- Predicted reliability,
- Demonstrated technology,
- Open architecture,
- Interoperability,
- Maintainability,
- Safety attributes,
- Ease of operation,
- Capabilities to grow, upgrade, or modify as requirements change.
These systems are expected to work on site for many years to come; therefore, GPA must find vendors with whom they can forge good working relationships. Furthermore, these systems will from a baseline on which to grow. For example, the TWIC implementation in Brunswick precedes a much larger TWIC implementation on all GPA terminals. Already, over 100 cameras are installed and operating in GPA terminals. Once the SRIN and CIIN systems are in place, many of the existing systems will be combined to increase the overall effectiveness of both new and existing systems and sensor placements.
In conclusion, GPA is seeking qualified vendors to provide systems that enhance the safety and security of the Ports of Savannah and Brunswick without negatively impacting the speed of operations in the terminals. Systems that reduce required manpower while increasing effectiveness will receive greater consideration.
1.4Bidder / Contractor Qualifications
All contractors bidding on the project must meet certain minimum qualifications for their proposals to be considered. Each individual company shall be evaluated whether they submit a separate proposal or in a team or supplier / subcontractor position. If a company cannot qualify individually, they may be able to qualify as part of a larger team. In a team / partnering/ subcontractor scenario; the points are prorated amongst the team members depending on each member’s responsibilities and contributions to the overall team.
The points system is defined below. Each team shall fill out the qualification sheet found in Appendix 2 and shall suggest an appropriate point value based on their qualifications; however, the teams will be rated by the project selection committee and the qualifications points will be determined and compared to the requested amount. If a contractor/team is deemed unqualified by the committee because the selection committee did not allocate as many points as the proposer submitted, the contractor/team shall have an opportunity to respond with more detail to explain why they believe they have enough points to remain qualified. If the selection Committee then determines the contractor/team to still not be qualified; the proposal shall be rejected.
1.4.1Prior GPA Projects. A contractor / team shall receive up to 10 points if they have completed projects on GPA terminals prior to this one.
1.4.2Port Projects. A contractor / team shall receive up to 20 points if they have completed projects in a seaport prior to this one. Projects at GPA terminals can be counted for this section too. More points will be allocated if the projects described are similar to this project. For example, installing outdoor video cameras would be considered similar; whereas, installing electronic systems on a crane would not.
1.4.3Previous Installations. A contractor / team shall receive up to 30 points if they have installed the exact components / systems in another location. Point scores will be higher if the system is still in operation.
1.4.4Company Age and Financial Condition. A contractor / team shall receive up to 40 points if they have been in business under their current name for five years or more and have a strong financial position. The longer they have been in operation under their current name, the more points they shall be awarded.
1.4.5Teams. Teams may receive additional points if they have worked together on other projects in the past. To be awarded additional points, the projects must be completed before the deadline for turning in the proposal.
1.5Terminology and Abbreviations
The following terms and abbreviations are used throughout this document.
ACSAccess Control System
AIS:Automatic Identification System
AMAG:An access control and IP video manufacturer
ASI:Access System Integration
Bidder:An entity responding to an RFP (may be a contractor or supplier).
BTU:British Thermal Unit
CAD:Computer-Aided Design
CCTV:Closed-Circuit Television
CFR:Code of Federal Regulations
CHUID:Card Holder Unique Identifier
CI:Colonel’s Island
CIIN:Colonel’s Island Intrusion Network
Contractor:An entity providing, or capable of providing, labor and materials to GPA, and may or may not have a written contract directly with GPA
DHS:Department of Homeland Security
EO:Electro-Optics
Exclusion Zone:An area defined by system operators to mark where people, vehicle or vessels are not allowed entry. Entry into an exclusion zone by any person, vehicle or vessel constitutes a breach of security.
GCT:Garden City Terminal
GPA:Georgia Ports Authority
GPS:Global Positioning System
ICTF:Intermodal Container Transfer Facility
ID:Identification
IED:Improvised Explosive Device
IR:Infra-Red
KtsKnots
LCD:Liquid Crystal Display
LINCLogistics Innovation Center
MP:Mayor’s Point
MPEG:Moving Picture Experts Group
MTBF:Mean-Time-Between-Failures
Navis:Software and database system that manages container position and shipping information. It is also the name of the company that produced the Navis software, including Express and SPARCS.
O.C.G.A.:Official Code of Georgia Annotated
OT:Ocean Terminal
PSGP:Port Security Grant Program
PSRD:Port Security Requirements Document
POV:Privately Owned Vehicle
PTZ:Pan, Tilt and Zoom
R&D:Research and Development
RFP:Request for Proposal
RTG:Rubber-Tired Gantry crane is an off road overhead cargo container crane with the lifting mechanism mounted on a crossbeam supported on vertical legs which run on rubber tires.
SRIN:Savannah River Intrusion Network
Subcontractor:An entity that provides labor and materials to GPA, but whose contract is with a vendor or bidder depending on reference.
Subsystem:One of several parts to a larger system.
Supplier:An entity that provides only materials, not labor, to either a vendor, bidder, or directly to GPA depending on reference.
TCOTotal Cost of Ownership. For purposes of this document, TCO is defined as the sum total of all cost relating to specific technology over a 10-year period.
TOS:Terminal Operating System. The software that manages the flow of containers through the terminal.
TEU:A standard "Twenty Foot Equivalent Unit" steel ocean-shipping container
Turnkey:A project in which a separate entity is responsible for setting up a plant or equipment and putting it into operations. It can include contractual actions at least through the system, subsystem, or equipment installation phase and may include follow-on contractual actions, such as testing, training, logistical and operational support.
TWICTransportation Worker Identification Credential
USCG:United States Coast Guard
Vendor:An entity that has been selected by GPA to provide a subsystem (or partial subsystem) as described in an RFP, and has a written contract directly with GPA.
WEP:Wired Equivalent Privacy and it is a security protocol for Wi-Fi networks.
XML:Extensible Markup Language
1.6Contacts
The following contact information is provided as a reference for particular questions regarding this RFP. All questions shall be submitted in writing by email (preferably) or by fax or letter and shall be submitted (arrive at GPA) no later than midnight of the date noted in the RFP timetable. All questions shall be submitted to Scott Rasplicka or they will not receive a response. Questions submitted to anyone else will not be answered.
Also, note that all questions and responses will be collected into one document and published for all to bidders read.
1.6.1Questions. For questions regarding any aspect of the projects or RFP:
Scott Rasplicka
GPA Project Manager
125 E. 44th Street
Savannah, GA 31405
(912) 667-4337
1.6.2Terminal Visits. To make arrangements to view terminals and systems contact Mill Lawson.
Mill Lawson
Port Security Systems Administrator
PO Box 2406
Savannah GA 31402-2406
(912) 966-6764
1.6.3City Networks. To view City of Savannah network and camera infrastructure:
Brad Goodman
Network Manager
City of Savannah
132. E Broughton Street
4th floor
Savannah GA 31401
(912) 651-6919
1.6.4County Networks. For view Chatham County camera and network infrastructure:
Lewis Leonard
ICS Director
Chatham County
Chatham County Courthouse
133 Montgomery Street, Suite 507
Savannah, Georgia 31401
(912) 652-7344
1.7RFP Timetable
Event / DateIssue RFP’s / 13 March 2009
Pre-proposal Conference Registration Deadline / 26 March 2009
Pre-proposal Conference / 2 April 2009
Submission of Written Questions Due / 24 April 2009
Responses to Questions / 8 May 2009
Proposals Due / 21 May 2009
Bid Opening / 21 May 2009
Notice of Intent / 28 August 2009
Table 1: RFP Timetable