MINUTES

SANFORD AIRPORT AUTHORITY SPECIAL BOARD MEETING

THURSDAY, MARCH 11, 2004

9:30 A.M.

PRESENT:William R. Miller, Chairman

Clyde H. Robertson, Jr., Vice Chairman

Colonel Charles H. Gibson

Lon K. Howell

John Williams
Brindley B. Pieters

Stephen H. Coover, Counsel

ABSENT:G. Geoffrey Longstaff, Secretary/Treasurer

Sandra S. Glenn
Kenneth W. Wright

STAFF PRESENT:Larry A. Dale, President & CEO

Victor D. White, Executive Vice President

Bryant W. Garrett, Vice President of Finance

Jack Dow, Vice President of Operations & Maintenance

Ray Wise, Vice President of Aviation Marketing

Diane Crews, Vice President of Administration

Jackie Cockerham, Executive Secretary

Ann Gifford, Executive Secretary

The special meeting was called to order at 9:40 a.m.

  1. AWARD CONTRACT FOR BUILDING 517, 20,000 SF HANGAR

Four bids were received for this project and opened on March 5, 2004 at 3:00 p.m. They are tabulated as follows:

American Lifestyle LLC$1,070,228

Mark Construction$ 832,000

McKee Construction$ 865,000

Spolski Construction$ 727,000

Staff recommended award of contract for Building 517, 20,000 sf hangar, to the apparent low bidder, Spolski Construction, Inc., in the amount of $727,000, and authorization for execution of all necessary documents.

Discussion ensued regarding acceptance of the lowest bid.

Motion by Board Member Williams, seconded by Board Member Howell, to award the contract for Building 517, 20,000 sf hangar, to the apparent low bidder, Spolski Construction, Inc., in the amount of $727,000, and authorize execution of all necessary documents.

Motion passed.

  1. AWARD CONTRACT FOR BUILDING 535, SEMINOLE COUNTY SHERIFF’S OFFICE “LOGISTICAL SUPPORT BUILDING”

Bids were received and opened on March 5, 2004, at 3:00 p.m. Four bids were tabulated as follows:

American Lifestyle LLC$ 672,820.36

Mark Construction$ 606,000.00

McKee Construction$ 512,000.00

Spolski Construction$ 456,000.00

Staff recommended award of contract for Building 535, Seminole County Sheriff’s Office “Logistical Support Building”, to the apparent low bidder, Spolski Construction, Inc., in the amount of $456,000.00, and authorization for execution of all necessary documents.

Motion by Board Member Howell, seconded by Board Member Williams, to award contract for Building 535, Seminole County Sheriff’s Office “Logistical Support Building”, to the apparent low bidder, Spolski Construction, Inc., in the amount of $456,000.00, and authorize execution of all necessary documents.

Discussion by Board Member Robertson regarding review of bids and due diligence by staff.

President Dale advised all of the bids met the minimum requirements to qualify. If a bidder did not qualify we would make note of that in the documents presented to the Board. Due diligence is done by Staff before bringing bids to the Board.

Discussion continued.

Counsel advised for the record that under the loan documents with the bank they have the right to review and approve plans and give their stamp of approval. He notified the bank’s lawyer prior to these jobs, advising them of the process, and advising them they needed to interject themselves. Once the Authority accepted the bids there would be no further changes to the contract. He did make the bank aware of the process.

Motion passed.

  1. CONSIDER ACCEPTANCE OF FAA GRANT # 3-12-0069-043 FOR CONSTRUCTION OF TAXIWAY B EAST – PHASE 2 AND TAXIWAY L,A,P - PHASE 2

Chairman Miller advised in response to our grant application of October 15, 2003, the FAA has offered a grant for the remaining portions of these two taxiway projects. Since the new federal legislation now provides for 95% FAA funding instead of the prior amount of 90%, we are getting an additional 2.5% beyond what we requested in the application. The FDOT will pay 2.5% and the Authority will pay 2.5% as the matching shares of FAA grants for the next four fiscal years.

The amount offered by the FAA will be $1,756,459.00, which makes the SAA and FDOT matching shares $46,222.60 each. SAA funds are included in the Fiscal Year 2004 Capital Improvement Budget. The total cost for Phase 2 of these two projects will be $1,848,904.00.

Staff recommended that the Board accept the grant and authorize execution of all necessary documents.

Motion by Board Member Howell, seconded by Board Member Gibson, to accept the grant and authorize execution of all necessary documents as recommended.

Motion passed.

  1. OTHER BUSINESS

a)Consider approval of Lease Number 2004-07 with Metalex Tech, Inc., for 32,500 square feet of property located at 2890 Navigator Avenue [site of old tennis courts].

Staff recommended approval of Lease Number 2004-07 with Metalex Tech, Inc., for 32,500 square feet of property located at 2890 Navigator Avenue [site of old tennis courts]. The lease term is month-to-month, effective April 1, 2004. The monthly rental rate is $521.63, including tax

b)Consider approval of Lease Number 2004-03 with Pace Airlines, Inc for Building 318 located at 1650 Hangar Road.

Staff recommended approval of Lease Number 2004-03 with Pace Airlines, Inc for Building 318 located at 1650 Hangar Road, contingent upon receipt of a signed lease, deposit and insurance certificate. The lease term if for one (1) year, effective April 1, 2004, with two (2) additional one-year option periods. The annual rental rate is $8,400.00; the monthly rate is $749.00, including tax.

c)Consider approval of Lease Number 2004-06 with Michael Gilardi for Hangar Number 424 located at 1600 Hangar Road.

Staff recommended approval of Lease Number 2004-06 with Michael Gilardi for Hangar Number 424 located at 1600 Hangar Road, contingent upon receipt of a signed lease, deposit and insurance certificate. The lease term is for one (1) year and 20 days, effective March 12, 2004, with four (4) one-year options. The annual rental rate is $31,850.00; the monthly rate is $2,839.96, including tax.

d)Consider approval of Lease Number 2004-08 with David L. Smith and Joanne E. Smith for Building Number 531, located at 3575 Marquette Avenue (residence).

Staff recommended approval of Lease Number 2004-08 with David L. Smith and Joanne E. Smith for Building Number 531, located at 3575 Marquette Avenue (residence), contingent upon receipt of a signed lease, deposit, and insurance certificate. The lease term is for one (1) year and 12 days, effective March 20, 2004. The annual rental rate is $13,200.00; the monthly rate is $1,100.00.

e)Consider approval of proposal in the amount of $184,814.00 from Derek Larsen Mason Contractors, Inc., for brick installation at the Airport’s new entrance located at East Lake Mary Boulevard and Red Cleveland Boulevard.

Staff recommended approval of proposal in the amount of $184,814.00 from Derek Larsen Mason Contractors, Inc., for brick installation at the Airport’s new entrance located at East Lake Mary Boulevard and Red Cleveland Boulevard.

President Dale advised he wanted to get approval from the Board to substitute Styrofoam caps on this project. The proposal is for unit pricing. We are well within the amount of money we have set aside for this project.

Motion by Board Member Howell, seconded by Board Member Robertson, to approve Items A through E as recommended.

Discussion ensued.

President Dale briefed the Board on the five items.

Counsel advised it was his recollection that we were going to advise the Board when there is no personal guarantee on leases.

President Dale advised there was no personal guarantee on the Pace lease.

Discussion by Counsel regarding the number of bids received for the brick fencing (Item E).

President Dale advised there was only one bid submitted. We were unable to get other bids although other masons were contacted and asked to bid on the project.

Motion passed.

President Dale advised the first quarter financials had been corrected and had been passed to Board Members.

Chairman Miller advised resumes for the Mica McCormick Partners had been received and passed to Board Members.

President Dale invited Board Members to stay for the inaugural ceremony at 11:00.

  1. ADJOURNMENT

There being no further business, the meeting was adjourned at 11:00 a.m.

Respectfully submitted,

Victor D. White, A.A.E., Executive Vice President & Chief Operating Officer

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