Regional Waste Management Group Meeting Minutes No. 10

Regional Waste Management Group Meeting Minutes No. 10

Date: Friday – 23 October 2015

Time: 10:00 am – 1pm

Location: Cairns Regional Council - Committee Room, Level Three.

1.Welcome, introductions and apologies (as noted below)

2.Queensland Waste Infrastructure Project (QWIP), briefing - Julian Chan, EHP and Dominic Schliebs, Project Manager Arcadis consulting group.(Refer to attached presentation)

Essentially:

Why - To identify the waste infrastructure required in order to meet Queensland’s waste management needs both now and into the future

Who – EHP has engaged ARCADIS to undertake the project

How – Waste data will be used to determine the current and future waste management needs of Queensland including any required infrastructure

When –

•Step 1 Infrastructure Report - April 2016

–Based on a needs analysis

–Will provide the baseline for waste management in QLD

–Prioritises waste infrastructure planning in Queensland

–Models outcomes for the next 10, 20 and up to 30 years based on identified scenarios

•Step 2 Regional Plans – end of August 2016

–Uses the information obtained in step 1

–Identifies opportunities for rationalisation of waste and resource recovery infrastructure

–Delivers a planning and policy product

Where – The project will deliver outcomes for the whole of Queensland with a focus on local and regional scales of waste management

• FNQ region selected as one of the regions as it provides:
• A mix of councils i.e. metropolitan, rural, remote and Aboriginal.
• Distance from major recycling facilities and
• Location of world heritage areas (reef and rainforest).

3.General discussion Regional Waste Options Project (RWOIP).

• Identification of synergies between our RWOIP and the QWIP.
• Initial discussions with EHP and Arcadis indicate that our project will be able to significantly leverage off the QWIP arrangement, particularly with data collection, modeling, assumptions on waste disposal trends and forecasting.
• Both steering committees to maintain dialogue to ensure consistency,reduce potential for overlapping of consultant activities and to achieve best value for money regarding project outcomes.

a)Review of FNQ RWOIP scope –

• Amended Stage 1 data collection to dovetail with Step 1
• Establish link to State QWIP dataset,
• Require flexibility in arrangement for research into local issues e.g. mattress disposal, impact of natural disasters on waste management.
• Identified that as FNQ RWOIP will be utilising State Dataset (i.e. Step one) etc. that we should be able to achieve savings on our original budget. Need to consider options upon receipt of consultant proposal.

ACTION: Nigel Crumpton and Steve Cosatto to amend RWOIP scope and distribute to group.

b)Milestones:

To be reviewed upon appointment of consulting firm. Would expect milestones to be aligned more with QWIP refer item No. 2

• Step 1 Infrastructure Report - April 2016
• Step 2 Regional Plans – end of August 2016

c)Procurement process:

Acknowledged through leveraging off the State procurement and evaluation process there were many associated benefits that would potentially increase our value for money, benefits would include:

• Consistency of research benchmarking enhancing consistent project outcomes, between QWIP and RWOIP.
• Privacy, data and confidentiality requirements, for LGs and industry.
• Minimise required lines of communication, between project managers.
• Value for money for FNQ regarding direct savings attributed to procurement process.
• Minimise potential for scope duplication, creep and omission.

4.Review of Actions from previous meeting.

• historical TEX and LME data,
• monthly remittance advises and
• Weight of material collected council’s.

5.Update from DEHP – Kylie Hughes advised:

Waste Management Regulations:

• That the extension of expiry dates to Section 7 of the Waste Reduction and Recycling Regulation 2011 and Chapter 5A of the Environmental Protection Regulation 2008 until 1 September 2018 had been approved. The Department has confirmed the extension of these expiry dates for a further two years to allow additional time for full consideration of the issues and legislative amendment where necessary.
• ERA and regulated waste framework consultation closed on September 25; comments currently being reviewed by EHP.
• Regulatory Impact Statement will be available around April 2016.
• Continuing review of CDS and plastic bags with stakeholders. Anticipated public consultation early next year on options
• Landfill Disposal Bans stakeholder workshop before the end of the year; discussion around disposal ban priorities and process to inform decisions next year

6.General Business:

6.1Regional Scrap Metal arrangement update –

• Cook Shire Council advised they had an ongoing issue with their Cooktown Transfer Station site being left in unsatisfactory state.
• All other councils advised they were satisfied with service to date.

6.2LAWMAC update – Nigel Crumpton.

• Nothing of significance to report - ongoing discussions with working groups, anticipates additional advice will follow Magnetic Island meeting.
• General discussion regarding current Waste motions to LGAQ.
• LGAQ newly appointed Waste representative Robert Ferguson.
• Council update/issues – All councils.

TRC advised (via email):

• Four new kerbside vehicles are in service.
• Baling completed for October. Met onsite with Sims. Very pleased with the service.
• New cell constructed at the Innot Hot Springs Landfill.
• Existing cell size increased at Atherton increasing capacity by 7000 cubes.
• Major project ($1.6m) has commenced at the Atherton WTS:

• Contractor is FGF
• New leachate systems
• New road network
• New storm water systems
• Estimated 20 week project

• MRF will commence closure after completion of the above project.

CCRC advised:

• Have just commenced the new waste collection arrangement.

DSC advised:

• Soon to release a RFQ to market for the short term operation of Killahoe transfer station.
• DSC advice was about release of the tender for the long term operation of Killaloe, following appointment of short term operator in September. (Donna provided amendment - Mon 16/11/2015)

CSC advised:

• Adopted to close down Laura landfill (convert site to a transfer station). In the interim will re-direct waste to Coen.
• In process of conducting a Waste Audit.
• Commenced development of tender for disposal of waste.

MSC advised:

• In process of organising design for the capping of the Mareeba landfill.
• Received insufficient feedback from community engagement regarding opt in recycling collection service to implement collection service.
• In process of tendering Waste Water Treatment Plant including leachate lagoon.
• Advised group that as their kerbside collection arrangement was expiring in 2017 they would be interested in reviewing regional options.

CCRC advised:

• Pleased with the 92 % presentation rate for kerbside collection.

• Begun community education process regarding contamination of dry waste product.
• Commenced review of disposal/haulage options available with the anticipated closure of Tully landfill in 10-15 years.
• Reviewing licensing conditions with an intent to streamline where able.

DSC advised:

• Advised MSC that they would also be interested in regional options regarding kerbside collection.
• Commenced tender process for the management of the Kilahoe Transfer station.
• Initiated general discussion regarding issue of disposal of gas bottles.

ACTION: Dan Dixon to advise of contact details for gas bottle disposal contractor Bill and Barry Henley.

• Initiated general discussion regarding identification of residents having waste collected by council however not paying a waste collection levy. All councils advised they had experienced similar situation and provide feedback.

CRC advised:

• Developing a scope of works for MRF master plan, analysis of feedstock, equipment etc.
• Finalising “Terms of Reference” for Transfer Station network.
• Intention to participate in next Emissions Reduction Fund auction with approximately 5,500 credits.
• Have commenced discussions with industry to utilise crushed glass in asphalting works.

ACTION: Steve Cosatto to contact TMR regarding current specifications regarding crushed glass in TMR asphalt projects.

• Official Reopening of Buy Back Shop at Portsmith Transfer Station (all welcome)
• Pleased that a number of internal environmental audits have reported positive outcomes
• Software upgrades to MRF
• Replacement Bailer for MRF had been approved.

7.Next meeting. To be advised

8.Summary of Actions

9.Meetingclosed at 1pm

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