May 12, 2015

Reeds Cove HOA Board Meeting

Meeting minutes recorded by Monica Palyash

Meeting called to order at 6:30pm. In attendance were the board members: Tim Henry, Monica Palyash, Cristy Philips, Brenda Goertzen, Donrita Cottrell, and Mike Eilert. Also in attendance was Dale Green with the landscape committee.

First order of business: Review and approve the AprilHOA meeting minutes.

  • A correction was needed to the minutes.
  • Cristymade a motion to pass the amended minutes. Donritaseconded the motion. It was carried unanimously.

Second order of business: Landscape & Beautification

  • Todd Duhnke has been coordinating efforts to repair damage done by Universal Cable along 21st Street. Damage includes ruts in the ground, sod damage, and numerous irrigation head damage. Todd will submit the repair prices from Tree Top to Universal Cable for reimbursement over the next month.
  • One tree and eight shrubs along 21st Street at the Reserve need to be replaced. A quote for $500 was obtained.
  • A motion was made to approve spending $500 for the tree and shrub and installation. Cristy made a motion to approve spending $500. Donrita seconded the motion. It was carried unanimously.
  • Four large trees along 21st Street are dead. A quote will be obtained for their removal over the next month. The board will also consider if this area should be left more natural or have these trees removed.
  • The board will consider some landscape beautification to the peninsula over the next couple of months. It is sparse and could use some additional trees and a few shrubs around the gazebo.
  • Dale met with Dragonfly to evaluate what preventative measures need to be taken for pond algae. Dragonfly proposed $225/ month for algae treatment. This will extend through the summer months and include shading and algaecide. Any removal of algae would be extra.
  • A motion was made to approve spending $225/month for algae control. Cristy made a motion to approve spending $225/ month. Donrita seconded the motion. It was carried unanimously.
  • Poison Ivy along the lake has been a issue for years. Dale met with a contractor for an estimate for the year. The estimate was $275 for the year.
  • A motion was made to approve spending $275/year for poison ivy control. Brenda made a motion to approve spending $275/year. Cristy seconded the motion. It was carried unanimously.
  • The west side of pool retaining wall has settled and is holding water in some areas. Additional fill dirt should be brought in. An estimate will be obtained over the next month.
  • The parking lot lights are now installed. They have multiple programming features and will be set up over the next few weeks.
  • A security light for the clubhouse entrance is needed. A dusk to dawn and motion sensor light will be evaluated over the next month.
  • The pool rules signs have been made and are ready for installation. The fence will be pressure washed and stained as weather permits prior to installation.
  • A tree along 21st Street needs to be replaced. A quote for $558.66 was obtained.
  • A motion was made to approve spending $558.66 for the tree and installation. Cristy made a motion to approve spending $558.66. Brenda seconded the motion. It was carried unanimously.
  • Recently a car drove over the curb near the 21st Street entrance and hit a tree. Landscape boulders could be a good option to help prevent more tree damage in the future. A quote for one to two landscape boulders similar to others along the lake will be looked at over the next month couple of months.
  • Some landscape areas and tree rings will need to have mulch replacement this year. The areas and types of mulch will be evaluated over the next month.
  • Tree cleanup/ pruning will be evaluated over the next month.
  • The irrigation controller near 127th Street needs to be replaced. Some tests will be run to verify there are no amperage issues or that the pump is not contributing to the failure.
  • A motion was made to approve spending $690 for a new controller. Brenda made a motion to approve spending $690. Donrita seconded the motion. It was carried unanimously.

Third order of Business: Financial Review

  • There were no unusual expenses in April.
  • Two large money items have been budgeted. The parking lot lighting which is now installed and the upper pond maintenance. Most likely upper pond dredging will not occur until winter due to water levels.

The meeting adjourned at 8:22.