PROJECT LEADER DUTIES: ACE VUS: Program Preparation
PRE/ DURING PROJECT LEADER ORIENTATION
Arrange travel to project site (typically driving personal vehicle there), also develop plan for storing vehicle for 10 days there while at PLO.
Arrange travel to Project Leader Orientation in Boise.
Establish shipping location for gear at nearby ACE site. (Program Manager knows this)
Familiarize yourself with basic area near project sites (get head start on housing).
Acquire contact information for members, and know where to get forms, etc. about them.
Acquire technology cache, budget card, etc. at PLO
Review SCA policies & procedures, Field Operations Standards
Acquire contact information of agency personnel and other pre-site information from Program Manager.
PRE- MEMBER ARRIVAL DUTIES
Contact all members (first letter packet), introduce yourself, answer questions, etc.
what to bring to project & training (see below)
what gear is provided, required and recommended
give overview of schedule for first few weeks
Confirm members’ travel, both to site originally and to member training and back. Confirm you have all medical info, and that this is in your leader binder. Hassle members who lack particular forms.
Receive shipments and arrange for storage of survey equipment
Receive shipments and arrange for storage of SCA equipment cache from NH
Receive shipments and arrange for storage of member uniforms
Inventory and confirm working condition all equipment, uniforms, etc. ASAP so that there will be time to replace if needed. Of course, inform Program Manager ASAP of any lack
Determine best site for housing (Consider: commute times, neighborhood, proximity to basic services, etc.)
Rent housing: members
Rent housing: leader (if applicable)
Create and post ERP for member housing.
Utilities: members (gas, electricity, water/sewer, garbage/recycling, internet)
Utilities: leader (if applicable) (gas, electricity, water/sewer, garbage/recycling, internet)
Send site addresses and housing set up to Program Manager and appropriate NH housing person. (Debi Monroe?)
Pick up/ have delivered rented vehicles for program
Put together vehicle binders/registrations
Assemble/ Install Emergency Vehicle Kites
Look into local events and opportunities for outreach
Familiarize yourself with the area
Review Corps Member Medical Forms
Schedule meeting time, then actually meet with, local agency person for each site.
Locate/drive to each project site and every survey site- (make sure to set your trip odometers for the ERP!)
Conduct ACE Site Analysis for each site- confirm that the sites will be acceptable with Program Manager ASAP-(this is critical!)
Create Emergency Response Plan for each site
Create Job Hazard Analysis for each site
Create work plan & calendar for season (with agency coordinator)
On-Site Training (Prep for first weekend of surveys)
Go through on-site training modules, get ready to facilitate these, arrange schedule with agency
Prepare for on-site training:
□ Local hazards & weather orientation- go over specific ERP and JHA
□ Project overview/workplan (including agency goals & objectives for work)
□ On-site training- particularly, what site set-ups will be for each site.
□ Introduction to host agency ex: FWS/NPS overview & mission
Plan your own travel to and from member training
Familiarize self with area: locate essentials (grocery, laundry, bank, coffee shop, bookstore, etc).
Identify recreational opportunities in area that members might enjoy (parks, museums, movie theaters, etc.)
ON-SITE TRAINING (Pre/Post-Member Training)
On-site Orientation Modules
SAFETY & TRANSPORTATION
Go over on-site ERP as well as the one for traveling to training
Introduce first aid locations, rules/guidelines, safety issues of training sites, and emergency contact information
Ensure general safety, talk daily about potential issues/concerns. Debrief every activity.
Team building, get to know you activities, team welcome dinner
Arrange agency coordinator introduction
Establish house rules & expectations (a community agreement that is posted)
Community Living- forming, storming, norming, performing, adjuring.
Establish work rules & expectations
Sign agency volunteer waiver form, if applicable
Review AmeriCorps policies & intern timesheets
Give team an area tour
Complete biographies & team picture for web page
Schedule one on one goal meetings with each intern
Explore local opportunities & events (map the community)
Schedule regular team meetings to reflect on experience (rose and thorn)
Schedule regular agency briefings
Go over mid-season presentation details
CMT (CORPS MEMBER TRAINING)
Go over CMT schedule & details
AT CORPS MEMBER TRAINING
Act as point person for communication in the event of an incident
Keep on top of your team’s whereabouts, health, challenges, etc.
Check in with team members individually
Take care of yourself & check in with your manager
Assist your team during meal prep & clean up (create meal duties sign-up sheet)
Remember you manage all SCA members during training