PRODUCT SPECIFICATION & ASSOCIATED SERVICE PERFORMANCE CRITeria (PQQ)
SUPPLY OF KITCHENS, WORKTOPS & ASSCIATED FITTINGS / SERVICES
Name of Supplier (& Lots Applied for)Insert Company Name Here – Application for Lot 1 and Lot 2 (delete as appropriate)
1. Core Product Details (Lot 1 & Lot 2)
Item / Evaluation / Information Required / Response
1.1 / Information / Carcase Product Name:
1.2 / Information / Drawer System Name:
1.3 / Information / Number of Design/Style Ranges:
1.4 / Information / Door Colours – average number included in each relevant range:
1.5 / Information / P3 Worktop Finishes/Colours – number included:
1.6 / Information / P2 Worktop Finishes/Colours – number included:
1.7 / Information / Number of Handle Options included:
2. Principal Contact (Lot 1 & Lot 2)
Item / Evaluation / Information Required / Response
2.1 / Information / Name:
2.2 / Information / Job title:
2.3 / Information / Telephone Number:
2.4 / Information / E-mail Address:
3. Company Details (Lot 1 & Lot 2)
Item / Evaluation / Information Required / Response
3.1 / Information / Full Name of organisation:
3.2 / Information / Head Office Address:
3.3 / Information / Primary Factory Address:
3.4 / Information / Website Address:
3.5 / Information / Registered Address (if different from 2.2 above):
3.6 / Information / Company Registration Number:
3.7 / Information / Date of Registration:
3.8 / Information / Business Entity (eg. public limited, private limited, partnership, etc):
3.9 / Information / VAT Registration Number:
3.10 / Information / Data Protection Act 1998 – Registration Number:
3.11 / Information / EXOR Accreditation – Registration Number, Level & Expiry Date:
3.12 / Information / Company’s Management Structure – attach organogram: / Organogram attached.
3.13 / Information / Additional Factories - Provide details of all additional relevant factories (if applicable):
3.14 / Information / Regional Offices - Provide details of relevant offices (if applicable):
3.15 / Information / Storage Depots - Provide details of relevant company managed storage depots (if applicable):
4. Members of Groups of Companies (Lot 1 & Lot 2)
Item / Evaluation / Information Required / Response
4.1 / Information / Member of a Group of Companies ? / Yes/No
4.2 / Information / Name of ultimate holding company (if applicable):
4.3 / Information / Holding Company Address (if applicable):
4.4 / Information / Name and address of group members involved in associated fields (if applicable):
4.5 / Information / Name and address of all wholly owned subsidiaries (if applicable):
5. Legal & Financial Standing (Lot 1 & Lot 2)
Item / Evaluation / Information Required / Response
5.1 / Pass/Fail / Do any of the circumstances set out in Regulation 23 of the UK Public Contracts Regulations 2006 (SI 2206 No. 5) apply to your organisation (see supporting notes in Appendix ‘B’): / Yes/No
5.2 / Pass/Fail / Applicant board members, directors, partners, senior managers, and/or any of their relatives - Have any been employed by any member of Westworks, SDC or New Futures; or do they have (or have they had) any personal commercial, manufacturing, contracting or other interest (including any relationship with any member of Westworks, SDC or New Futures, inc. Board members) within the last 2 years that represents a potential conflict of interest ?
If so, please provide further details. / Yes/No
5.3 / Pass/Fail / Please summarise the annual turnover of your organisation over the last 3 years. If your organisation is part of a Group, please supply figures for both your own organisation and the Group.
Note:- The minimum annual turnover of £15M (for kitchen fittings only) must be achieved in each of the 3 years by the entity looking to enter into the proposed framework agreement with the Westworks/SDC/New Futures Consortium. In the event that a group figure is provided, your company will be required to provide a parent company guarantee on terms that are acceptable to Westworks/SDC/New Futures. Failure to do so will result in disqualification.
5.4 / Information / Please enclose a summary of your company’s last audited accounts (and the holding and/or ultimate parent company if applicable or, in the case of a partnership, a financial summary of the accounts of the partnership for the last year together with confirmation from the partnership's auditors that the accounts have been subject to audit).
Nb. Rights reserved to obtain previous 2 years if required. / Last audited accounts attached.
5.5 / Information / Please provide details of any significant changes that have occurred since your company's last set of audited accounts which may have the effect of altering the position as indicated in the summary of accounts (referred to in 5.4 above).
5.6 / Information / Please supply all further information that is required (including current assets, current liabilities, current stock and current work in progress) to allow the Westworks/SDC/New Futures Consortium to determine ‘Current Ratio’ and ‘Liquidity Ratio’, as set out in Appendix ‘B’ so as to calculate the ‘Financial Ratio’.
5.7 / Information / Please provide details of your principal bankers: / Bank:
Branch Address:
Account Name:
Account Number:
Sort Code:
Account opened:
5.8 / Pass/Fail / Financial reference – please provide from your principal banker. / Banker’s financial reference attached.
5.9 / Score (2%) / Banker’s Reference Ratio – To be scored as detailed in Appendix ‘B’
5.10 / Pass/Fail / Banker’s Reference Ratio – To be no less 0.6 (as set out in Appendix ‘B’)
5.11 / Pass/Fail / Financial Ratio – To be no less 2.0 (as set out in Appendix ‘B’)
5.12 / Pass/Fail / In the event that you have provided account details for your
holding/ultimate parent company please confirm that that company will provide a parent company guarantee on terms acceptable to Westworks/SDC/New Futures in respect of your obligations under the proposed framework agreement with Westworks/SDC/New Futures. / Yes/No/ Not applicable
5.13 / Pass/Fail / EXOR - Confirm company has accreditation (to Gold Level), or will obtain Gold Level EXOR accreditation. / Yes/No
5.14 / Pass/Fail / Public Liability Insurance – Personal Injury or Property Damage - Insured up to £5M for any one event. / Yes/No
Covering Letter/Certificate attached.
5.15 / Pass/Fail / Employer’s Liability Insurance - Insured up to £10M for any one event. / Yes/No
Covering Letter/Certificate attached.
5.16 / Score (1%) / Are there any court actions, industrial tribunal hearings and/or
investigations/prosecutions/civil actions for any health and
safety offences that are currently outstanding against your company. If so, please give details (in no more than 100 words). / Yes/No
5.17 / Score (1%) / Has your company been involved in any court actions, industrial tribunal hearings, and/or investigations/prosecutions/civil actions for any health and safety offences in the last 3 years.
If so, please give details (in no more than 100 words). / Yes/No
5.18 / Score (1%) / Has your company had a contract terminated or its employment determined under the terms of a contract, within the last 3 years ?
If yes, supply details. / Yes/No
5.19 / Information / Is your company affiliated or associated with any other company likely to express an interest in tendering for this contractor framework? If so, please provide details including the name and address of its registered office. / Yes/No
6. Product Specification (Lot 1 & Lot 2)
Item / Evaluation / Specification / Product Quality Issues / Westworks/SDC Requirement / Supplier’s Actual Product Details
6.1 / Pass/Fail /
Construction / Assembly Type
(Base Units & Wall Units) / Rigid, fully pre-assembled, ‘box on legs’. / Yes/No6.2 / Score (2%) / Flat pack version available upon request. / Yes/No
6.3 / Pass/Fail /
Design
/ Generally ‘drawline’ style base units. / Yes/No6.4 / Pass/Fail / Matching pelmets and cornices available (at an extra cost). / Yes/No
6.5 / Score (3%) / High gloss finish door/drawer finish options available within extra cost ranges. / Yes/No
6.6 / Pass/Fail /
Disability Range
/ Available to same specification/quality standards ?State available systems.
(Nb. If yes, state range name, and available systems- eg bracketed, wind-up, electronic) / Yes/No
6.7 / Score (1%) / All designs have been RNIB assessed ? / Yes/No
6.8 / Pass/Fail /
Independent Assessments of Product Quality (for the complete product package)
/ Fully BSI kitemarked to BS 6222: Part 2: 1997, Level H (Heavy Domestic Use). / Yes/No6.9 / Pass/Fail / FIRA Gold Award. / Yes/No
6.10 / Pass/Fail /
General Durability
/ Heat and moisture resistant lippings to carcases, doors and drawer finishes(Nb. Supplier to evidence). / Yes/No
6.11 / Pass/Fail /
Product Life Assessment undertaken ?
(for the complete product package) / Standard requirement available - 25 Year carcases / 20 Year drawers and door/drawer fronts - as assessed by BRE, BLP, HAPM or similar accredited body. (Nb. Supplier to evidence). / Yes/No6.12 / Pass/Fail / 20 Year carcase option available - as assessed by BRE, BLP, HAPM or similar accredited body. (Nb. Supplier to evidence). / Yes/No
6.13 / Pass/Fail /
Carcase Specification – Base Units
/ Standard requirement available - BS EN 312: 2003 – Type ‘P3’ – moisture resistant coreboard with ‘P2’ (min) MFC door and drawer fronts. / Yes/No6.14 / Pass/Fail / BS EN 312: 2003 – Type ‘P2’ – non-moisture resistant coreboard option available. / Yes/No
6.15 / Pass/Fail / Stated range is available in both 600mm and 500mm depths. / Yes/No
6.16 / Score (1%) / Coloured carcase option available (Nb. Supplier to provide details). / Yes/No
6.17 / Score (5%) / Rigid (ideally with self-assembly option).
15mm min thickness carcase.
6mm min. rigid (not hardboard) removable back panels
65mm min. rear service access.
Adjustable legs/feet (15mm min).
Range includes fully accessible L-shaped corner units (ie. without a separating blanking panel). / Confirm each; with appropriate details.
6.18 / Score (5%) /
Drawer Specification
/ Pre-assembled.Metal-sided (& backed) drawer boxes.
15mm min MFC bases - BS EN 312: 2003 – Type ‘P2’ – lipped all round.
Metal drawer runners & nylon rollers/wheels.
Adjustable – vertically & horizontally. / Confirm each; with appropriate details.
6.19 / Pass/Fail /
Worktop Specification
/ Standard requirement - BS EN 312:2003 – Type ‘P3’ – moisture resistant coreboard.BS EN 312: 2003 – Type ‘P2’ – non-moisture resistant coreboard option available.
Standard requirement - 38mm min thickness (with 28mm min option available).
Bullnosed front edge.
Laminating adhesive to BS EN 204 durability class ‘D2’.
Postforming adhesive to BS EN 204 durability class ‘D3’.
All fridge/freezer positions and worktop joints to incorporate sealed aluminium jointing strips. / Confirm each; with appropriate details.
6.20 / Pass/Fail /
Plinth Specification
/ Standard requirement - BS EN 312: 2003 – Type ‘P2’ – non-moisture resistant coreboard. / Yes/No6.21 / Score (1%) / BS EN 312:2003 – Type ‘P3’ – moisture resistant coreboard option available. / Yes/No
6.22 / Pass/Fail / Standard requirement - To be:-
· colour co-ordinated,
· removable,
· ‘clip-on’,
· continuous (not sectional). / Confirm each; with appropriate details.
6.23 / Score (2%) / To be factory lipped on 3 sides (to negate need for cover/jointing pieces).
With wet strips/gaskets included under as standard for sealing with floor. / Confirm; with appropriate details.
6.24 / Pass/Fail /
Carcase Specification – Wall Units
/ Standard requirement available - BS EN 312: 2003 – Type ‘P3’ – moisture resistant coreboard with ‘P2’ (min) MFC door and drawer fronts15mm min thickness. / Yes/No
6.25 / Pass/Fail / BS EN 312: 2003 – Type ‘P2’ – non-moisture resistant coreboard option available. / Yes/No
6.26 / Score (2%) / 3 heights of wall units available (eg. 575mm, 720mm and 900mm)
300mm min deep; 320mm+ preferred. / Confirm; with appropriate details (inc. internal depth).
6.27 / Score (1%) / Coloured carcase option available (Nb. Supplier to provide details). / Yes/No
6.28 / Score (1%) / Adjustable, steel corner gusset fixing plates available at an extra cost. / Confirm; with appropriate details.
6.29 / Pass/Fail /
Hinges
/ 165-1800.Sprung.
Adjustable – vertically & horizontally. / Confirm each; with appropriate details.
6.30 / Score (1%) / Quick release hinges available. / Yes/No
6.31 / Pass/Fail /
Accessories
/ Sinktops to be rigid, inset, Type 304, 18 gauge, 1.27mm (min) stainless steel to BS 1244:1998. / Confirm; with appropriate details.6.32 / Pass/Fail / Taps to be WRAS approved, and to BS 5412, BS 1415, or BS 1010.
Standard requirement to be lever deck mixer taps; but with a variety of styles available. / Confirm; with appropriate details.
6.33 / Information / Drip trays to be available for fixing under sink wastes. / Yes/No
6.34 / Score (1%) / Integral 7 litre min. recycling bins storage systems available for base units. / Yes/No
6.35 / Score (1%) / Lockable base and wall units available. / Yes/No
6.36 / Score (1%) / Soft close door and drawer options available (at an extra cost). / Yes/No
6.37 / Pass/Fail /
Product Guarantee
(for the complete product package) / 5 year guarantee included. / Yes/No6.38 / Score (2%) / 10 year guarantee included. / Yes/No
6.39 / Score (2%) / 15 year+ guarantee included. / Yes/No
6.40 / Score (2%) /
Availability of Replacement Components
/ Availability guaranteed for 10 years after sale.All matching components to be replaced free of charge if not available. / Yes/No
6.41 / Score (2%) /
White Goods
/ Good quality products can be provided at competitive prices. / Yes/No7. Service Quality (Lot 1 & Lot 2)
Item / Evaluation / Service Quality Issues / Westworks/SDC Requirement / Supplier’s Service Quality Details
7.1 / Pass/Fail /
Production Capacity
/ Spare average weekly production capacity to:-· exceed 2,500 units/week;
· exceed 25% of the maximum capacity. / Confirm; with appropriate details.
State when maximum capacity is achieved.
7.2 / Pass/Fail /
Dedicated ‘Account’ Manager
/ To provide a single senior point of contact that is empowered to:-· ensure compliance with agreed Service Level Agreement;
· attend meetings;
· promoting continuous improvement;
· manage, monitor and co-ordinate issues that may arise. / Yes/No
7.3 / Pass/Fail / Communications / To provide clear, robust lines of communication throughout the supply chain – with established procedures to ensure individual client group requirements are adhered to and fully supported. / Yes/No
7.4 / Pass/Fail / Detailed ‘Design Briefs’ to be maintained for each client organisation. / Yes/No
7.5 / Score (5%) / Facilities and resources to be made available to provide a free shared website for consortium members; providing instant access to:-
o framework agreement documentation;
o service information booklet;
o design briefs;
o turnover/sales data (by client/contractor);
o performance data (by client/contractor) etc;
o with a password protected secure area for client specific data;
o all proactively managed by an appointed ‘webmaster’. / Yes/No
Provide details of what would be provided; and demonstrate that the resources are available.
7.6 / Score (1%) /
Stock & Service Tracking