Philipstown Recreation Commission
March 31, 2015
Philipstown Community Center – 7:30 P.M.
MINUTES – February
FINANCIAL – February
c) Building and Grounds
d) Friends of Philipstown Rec
e) Winter Carnival
QUESTIONS FROM THE FLOOR
1) Boiler Update
2) Park Committee
1) Chamber Summer Music Series
2) Senior Trips
PHILIPSTOWN RECREATION COMMISSION
MINUTES OF MEETING – March 2, 2015
The re-scheduled meeting of the Philipstown Recreation Commission was held on March 2, 2015 at the Community Center at 7:30pm.
Commission Members Present:
Joel Conybear, Chairman
Amber Stickle, Director of Recreation
Joel Conybear opened the meeting with a salute to the Flag and the Pledge of Allegiance.
John Maasik made a motion, seconded by Bill Mazzuca, and unanimously approved to accept the January minutes as corrected.
Gross Revenues for January: $ 33,318.32
Bank Charges: $ 216.42
Refunds: $ 32.50
Net: $ 32,889.40
Claudio Marzollo made a motion, seconded by John Maasik, and unanimously approved to accept the January financials.
Correspondence – John Maasik discussed some correspondence he received from a travel soccer team based in Beacon. They are looking for field space in the spring. Ms. Stickle said that space is really tight in the spring. The commission agreed that there was no space for non-community rentals at this time.
Programs – Ms. Stickle reported that camp registrations opens on March 16th for residents and March 23 for non-residents. She thanked those who were able to help at the senior luncheon in February. She also reported that there was a teen night on February 28th. The night was well attended and successful. She also reported that Pasta and Bingo would be coming on March 13th.
Theatre – No Report
Building and Ground – Ms. Stickle reported having Polhemus come in and remove excess snow that has been building up around the parking lot. She also reported that the rink is being heavily used this winter and is holding up well.
Friends of Philipstown Recreation: It was discussed adding John Maasik to the Friends of Philipstown Recreation. Ms. Stickle said that Todd August has come forward asking to help with the Mudder. She hopes to meet with him this week.
Winter Carnival: Joel Conybear reported that the Winter Carnival was a success. The committee is meeting to brainstorm some new ideas so that people do not need to pick between the two sites. Ms. Stickle reported the final financials:
Profit: $ 800.00
Go-Daddy: $- 33.51
Donation to Pavilion: $776.52
Boiler Update – No new report
Park Committee – The commission discussed starting a park committee to discuss upgrading the rec facilities. Joel Conybear agreed to draft an invitation letter that would be sent out to stakeholders so the commission can start to build a committee.
New Business –
Commission Vacancy – Bill Mazzuca made a motion to ask the Town Board to advertise the commission vacancy. The motion was seconded by Phil Cotennec and unanimously approved. John Maasik made a motion to make Lydia McMahon the new commission secretary. The motion was seconded by Phil Cotennec and unanimously approved.
It was moved by John Maasik and seconded by Bill Mazzuca to adjourn the commission meeting. The motion was unanimously approved.
Amber Stickle, Director of Recreation and Parks
These minutes are subject to review by the Recreation Commission for corrections and approval thereof.
Feb 15 / Budget / $ Over Budget / % of Budget
DEPOT THEATRE -- INCOME / 6,379.00
PROGRAMS -- INCOME / 17,882.25
Total Income / 24,261.25
Gross Profit / 24,261.25
CONTRACTUAL / 11,258.73
PERSONNEL SERVICES / 37,302.81
Total Expense / 48,561.54
Net Ordinary Income / -24,300.29
Net Income / -24,300.29 / 0.00 / -24,300.29 / 100.0%
Jan - Feb 15 / Budget / $ Over Budget / % of Budget
Year to Date
BUILDINGS AND GROUNDS -- INCOME / 54.67 / 2,750.00 / -2,695.33 / 1.99%
CREDIT / 20.00 / 1,000.00 / -980.00 / 2.0%
DEPOT THEATRE -- INCOME / 7,422.75 / 150,137.00 / -142,714.25 / 4.94%
ISF FEES (returned check fee) / 0.00 / 100.00 / -100.00 / 0.0%
PROGRAMS -- INCOME / 49,902.15 / 432,500.00 / -382,597.85 / 11.54%
Total Income / 57,399.57 / 586,487.00 / -529,087.43 / 9.79%
Gross Profit / 57,399.57 / 586,487.00 / -529,087.43 / 9.79%
CONTRACTUAL / 33,982.46 / 289,608.00 / -255,625.54 / 11.73%
EQUIPMENT / 0.00 / 3,700.00 / -3,700.00 / 0.0%
PERSONNEL SERVICES / 82,580.39 / 649,506.06 / -566,925.67 / 12.71%
REFUNDS (REFUNDS) / 32.50
Total Expense / 116,595.35 / 942,814.06 / -826,218.71 / 12.37%
Net Ordinary Income / -59,195.78 / -356,327.06 / 297,131.28 / 16.61%
Net Income / -59,195.78 / -356,327.06 / 297,131.28 / 16.61%
We should talk about volunteering one night at the Music Series. Here’s the schedule:dates / act/band / music/style
7.12.15 / Bryan Lammers Band / R&B, soul
7.19.15 / Tenbrooks Molly / Americana, country
7.26.15 / Brothers of the Road (Allman Bros) / southern rock
8.2.15 / Saints of Swing / standards, swing
8.9.15 / Burr Johnson Band / funky jazz
8.16.15 / Melissa Ferrick / folk
8.23.15 / Chris O'Leary Band / Blues