 Page 1January 27, 2013

COMS Executive Committee Meeting Minutes
Thursday, January 10, 2013
The Phoenix6:35pm – 8:50pm

Next Meeting: The Phoenix Thursday, March 7, 6:15pm

EC Members Present: Sani Askari, Archie Bleyer, Linda Leffel, Kristine Traustason, Ripdeep Mangat, Helen G-R, Sec./Treas.
Meeting Minutes: 11/29/2012 minutes reviewed and accepted as submitted
New Business
February 4 Meeting: Oxford Hotel; Presenter Greg Pollack-Financial talk-new tax issues. Exhibitor Mt Bachelor Sports Education Foundation (MBSEF) focus on children. Sponsor to be found to provide gift certificate ($100 suggested) for member give-away; sponsor will also be invited to exhibit. ACTION: Linda L to contact MBSEF. ACTION: Kristine T. to solicit sponsor to provide gift certificate.

Old Business

2013 Programs—Set dates/venues

April 1, St. Charles- Disease Screening; Jeopardy or Value: Archie Bleyer presenting with Heidi Nelson, PhD OHSU, Lynee Chang, orCora Calomeni. Apply for CME credit. ACTION: Archie to ask Heidi N., Lynee C., or Cora C. ACTION: Archie & Helen to apply for CME credit. ACTION: Helen to book St. Charles.

May 13, Awbrey Glen-Healthcare and the Media; panel Knute Buehler, Kelly Bleyer, Dave Jones, Jamie Christman. Reception wine provided by Maragas Winery. ACTION: Sani to ask Knute B. ACTION: Archie to ask Kelly B. ,Dave J. Jamie C.ACTION: Kristine to ask Maragas Winery. ACTION: Helen to book Awbrey Glen.

Sat. Aug 3, Awbrey Glen-Family Day. Program Don Horton, Executive Director Bend Park & Recreation District. Exhibitor: Cascade Swim Academy, Ann Brewer. ACTION: Sani to ask Don H. ACTION: Linda to ask Ann B. ACTION: Helen to book AG.

Sept. 19 Riverhouse Convention Center, Pease Symposium Overdiagnsis: making People Sick in the Pursuit of Health H. Gilbert Welch, MD. ACTION: Archie B. to keep EC updated.

Oct/Nov, Riverhouse-COIPA joint meeting or solo COMS member meeting (find other venue). New Healthcare Legislation & Laws; possible presenters: Mike Boneto, Health Policy Advisor to Gov. Kitzhaber; Dan Stevens PacificSource Senior Vice President of Government Programs. ACTION: Sani to suggest program to COIPA ACTION: Sani to contact Mike B. ACTION: Linda to contact Dan Stevens if Mike B cannot present.

Dec. 7 Inn 7th Mtn, Holiday Party. Ice Skating Lessons. ACTION: Helen to book Inn 7th Mtn.

Member Survey: Have survey ready by April 1 Member Meeting. List program topics: Boom Varietal documentary-Sky Pinnick & Kirk Ermisch to show & discuss; BMC and

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ICU Working Together-Practice Improvement (Harless); Community Planning: Bend City Manager-City Interests; Bend Park & Recreation with Bend LaPineSchool Dist: Community Concerns/10 year plan; Data Collection for Medicare (Mike has experts name); End of Life Care-Physician Assisted Death with Dignity; Family Travels-Mike Mara, when he returns report on family trip; How moving affects family life-JenniferBlechman’s personal story; International Experiences/Working Abroad; Medical Mission-Dick Koning how he built his organization; Medical Missions-Guatemalan Ophthalmology Mission; Retired Physicians: Life after Retirement (Norwyn Newby/Bill Lee); Russian fishing trip-David Wood; VIM-Serving the Underserved; Wine talk-Andre Dragas. ACTION: Archie B to compile survey by April 1 Member Meeting.

Ask for member input: Businesses for member discounts; Ideas for programs; Should COMS include PAs in membership-will require ByLaws change.

Pease Symposium Update: September 19, Riverhouse Convention Center. "Overdiagnosis: Making People Sick in the Pursuit of Health" H. Gilbert Welch, MD. Multiple sponsors.

New Officers: Pat Brown interested in being on Executive Committee. Ripdeep Mangat interested in being nominated for President Elect. ACTION: Helen to sent Pat B. EC meeting notices. ACTION: At Feb. 4 meeting, Sani to present Ripdeep M. as President Elect nominee, open nominations from floor, members to vote.

Local Business Discounts: Two draft letters soliciting business discounts were reviewed; shorter letter was accepted with changes noted. ACTION: Helen to print letters and coordinate mailing and calling businesses.
Other
COMS website:Archie B. reported on 2012 usage: 14,138 unique visitors; 24,092 visits; 81,331 pages viewed; 207,157 hits; 6/51 GB bandwidth used.

Sponsors at each meeting: Kristine T. committed to finding sponsors to provide gift certificate ($100 suggested) for member give-away at each member meeting. Sponsor will be invited to exhibit at meeting, will be listed on COMS website, and noted in meeting emails to members (time sensitive). Ticket will be placed randomly under dinner plates, sponsor will be introduced and members will look under plates for winning ticket.

Child-Oriented Exhibitors: Linda L. committed to finding local youth activity programs with hands-on activities to exhibit at each meeting. Suggestions: MBSEF, Cascade School of Music, Cascade Indoor Sports, Art Station, Karate School.

COMS Promotion: Announcements at Grand Rounds Lectures. Request that brief COMS info announcements be made by Sani A. or Helen at beginning lectures on a quarterly basis; place COMS pamphlets on chairs/tables; show COMS website on screen. ACTION: Helen to ask Tracy Parmele if announcements can be made.

Recruitment: Invite non-members to each meeting-$25. ACTION: Helen to add to each meeting notice--Members to invite colleagues to meetings and notify Helen.

Marketing: Discussion on providing COMS promotional materials (pens/hats/cups). ACTION: Helen to price cups with COMS logo.

Fundraisers: Walk-a-Thon at Family Day to benefit local non-profit (VIM, Kids Center, Saving Grace) ACTION: Kristine & Helen to organize.

Photographs taken at Member Meetings: Have local photographer available at member meeting to take photos of members/family. ACTION: Sani to request photographer to come to any of the meetings that they can.

Announcements at Member Meetings: Request announcements from members before each member meeting. At beginning of each meeting president to give announcements and introduce any new members.

Standing ReportsTreasurer Report: Current Balances as of 1/09/2013 - USBank Money Market $22,372.19 / USBank Checking $2,905.17 / Total $25,277.36Membership Report: 2013 invoices mailed.

Next Meeting: Thursday, March 7, 6:15pm The Phoenix 594 NE Bellevue Dr. (across 27th St. from Costco/Forum Shopping Center).

ACTION ITEMS 1-10-13 MEETING

February 4 Meeting - ACTION: Kristine T. to solicit sponsor to provide gift certificate.

2013 Programs—Set dates/venues

April 1Disease Screening; Jeopardy or Value- ACTION: Archie to ask Heidi N., Lynee C., or Cora C. ACTION: Archie & Helen to apply for CME credit. ACTION: Helen to book St. Charles.

May 13Healthcare and the Media- ACTION: Sani to ask Knute B. & Dave J. ACTION: Archie to ask Kelly B. ,Jamie C., & Dave J. ACTION: Kristine to ask Maragas Winery. ACTION: Helen to book Awbrey Glen.

Sat. Aug 3Family Day- ACTION: Sani to ask Don H. ACTION: Linda to ask Ann B. ACTION: Helen to book AG.

Sept. 19Pease Symposium - ACTION: Archie B. to keep EC updated.

Oct/NovCOIPA joint meeting or solo COMS - ACTION: Sani to suggest program to COIPA ACTION: Sani to contact Mike B. ACTION: Linda to contact Dan Stevens if Mike B cannot present. (NOTE: Dan S. presented program Feb 2011)

Dec. 7 Holiday Party- ACTION: Helen to book Inn 7th Mtn.

Member Survey -ACTION: Archie B to compile survey by April 1 Member Meeting.

New Officers - ACTION: Helen to sent Pat B. EC meeting notices. ACTION: At Feb. 4 meeting, Sani to present Ripdeep M. as President Elect nominee, open nominations from floor, members to vote.

Local Business Discounts: ACTION: Helen to print letters and coordinate mailing and calling businesses.
COMS Promotion - ACTION: Helen to ask Tracy Parmele if announcements can be made.

Recruitment: Invite non-members to each meeting-$25. ACTION: Helen to add to each meeting notice--Members to invite colleagues to meetings and notify Helen.

Marketing - ACTION: Helen to price cups with COMS logo.

Fundraisers - Walk-a-Thon at Family Day ACTION: Kristine & Helen to organize.

Photographs taken at Member Meetings - ACTION: Sani to request photographer to come to any possible meeting.