Parkway Proposed Initiative Form
The process
Step 1
Complete Proposed Initiative Form as described in the directions on page 3.
1. The intent of this document is to begin to share ideas and clarify budget impact early in the proposed initiative thought process.
2. The document organizes the thought process when an idea presents itself and helps facilitate a decision of whether the idea aligns with Parkway’s mission, vision and goals.
3. The budget owner is expected to submit the idea but anyone reporting to the budget owner can complete the document. For example, a teacher can complete the document for an idea created from a professional development conference but the principal of the school will need to be the one responsible for submitting the document to the CFO.
Step 2
Email completed document to Mark Stockwell (), Parkway’s Chief Financial Officer (CFO). Please use the subject line, “Proposed Initiative.”
- The CFO will review the document and potentially ask questions to the author(s) of the initiative.
- The CFO can decide to stop the proposal if the proposal doesn’t align with Parkway’s mission, vision and goals.
- Unless otherwise noted, any proposal submitted to the CFO is for the next budget year.
- Please note in the email subject line if the proposal is intended for the same school year.
Step 3
Timeline
1. Same school year proposals will be reviewed on a monthly basis until December 1.
2. Any proposal submitted after December 1 will automatically be considered a proposal intended for the next budget year.
3. The deadline for proposed initiatives intended for the next budget year is January 31.
4. Each year financial resources are limited. For this reason, all proposals intended for the next budget year will be reviewed during February by the appropriate committees (including Supt’s Council). This allows the reviewing parties to compare and prioritize proposals based on important criteria like student and budget impact.
Step 4
Communication to the Proposed Initiative Budget Owner
1. Proposed initiatives for the same budget year will be communicated as the appropriate committee(s) reviews the initiative.
2. Proposed initiatives intended for the next budget year will be communicated to the budget owner once the annual review is complete in February.
3. If the proposal needs escalation to Supt’s Council or the Board of Education, the CFO will send notification to the budget owner.
How to fill out the application
Section 1 – Proposed Initiative Overview
Proposed Initiative Title – The initiative title should be a short but descriptive so that it can be referred to in future discussion and documents. (Good title: WHS Social Studies Lab Initiative/Bad Title: Computer Project)
Proposed Initiative Description/Goals – This section should include a detailed overview of the initiative. Please include curricular needs or district goals that this initiative will address. In this section, it should be made clear what you hope to achieve with this initiative. Indicate whether this initiative will be at the classroom, building, or district level. (If you do not have adequate space to describe your initiative please attach additional sheets to the back of the application.)
Implementation Dates – Please indicate the dates you would like to see this initiative implemented at the levels that you are planning to implement them, whether classroom, building, district-wide.
Section 2 – Contact Information
Primary Contact – Generally, the primary contact will be the person filling out the application. The primary contact will be the individual that can be contacted to answer questions in regards to the initiative. This individual will work with C & D and Technology to coordinate deployment and staff development plans. Please include all requested contact information in this section.
Section 3 – Implementation Details
School/building – Please list all the schools that will be participating in this initiative.
Teachers – Please list all of the teachers that will be participating in this initiative.
Evaluation Duration – If there will be an evaluation period for the initiative, what is the proposed length?
Projected Costs – Please state an estimated cost of the entire initiative.
Itemized Costs – Please list an itemized cost break down of the initiative. (Attach additional sheets if necessary.)
Funding Sources – Please list proposed funding sources for this initiative.
Section 4 – Staff Development
Please complete all fields in this section. Please contact your TIS with questions on how to complete these fields.
Section 5 – Software Adoption (Please complete if this is a software adoption request)
Please complete all fields in this section. All of the information for this section can be gathered from the product’s manufacturer/vendor. Please contact your CRS if you have questions about how to complete these fields.
Deadlines:
It is strongly recommended that you submit requests for new software adoption at least a semester before you would like implementation. (Ex. To use software in August 2008 the request would have been submitted in January 2008.) This will allow time for proper planning and testing.
Section 6 – Hardware Adoption (Please complete if this is a hardware adoption request)
Please complete all fields in this section. All of the information for this section can be gathered from the product’s manufacturer. Please contact your CRS if you have questions on how to complete these fields.
Deadlines:
It is strongly recommended that you submit requests for new hardware adoption at least a semester before you would like implementation. (Ex. To use new hardware in August 2008 the request would have been submitted in January 2008.) This will allow time for proper planning and testing.
Section 7 – Stakeholder Approval
It is important that the people that could potentially be involved in your project be made aware of your plans. Please obtain signatures from the following people to show they have been made aware of your project plan prior to submitting you application.
Stakeholders:
Building Administrators – The administrators in buildings affected by your project plan should be made aware of the project prior to submission.
Teachers – Please include the teacher’s name that will be part of the initial evaluation or testing for the project.
Curriculum Coordinators – If this project is going to influence instruction in a specific curricular area(s), please make sure the appropriate curriculum coordinators are aware of your plans prior to submission.
Technology Integration Specialist (TIS) – If the project is approved, the TIS assigned to your building will be responsible for assisting you with integrating the new technology in the classroom.
Computer Resource Specialist (CRS) – If the project is approved, your building CRS will be responsible for technical support of the project.
Section 7 – Project Adoption Committee
This section will be completed by the Project Adoption Committee.
Building: Library Services
Curricular Area: Library
Email:
Phone Number: 5-8458
Primary Contact: Carol Kohnen
Section 1
Proposed Initiative Title: Library Catalog Access from iPhone
Describe how the proposed initiative supports district goals:
This software enhancement supports district goal 3: “All students are Confident Learners who are increasingly self-directed, skilled, and persistent as learners.” Being able to select appropriate reading for informational and recreational purposes is an important part of being self-directed. By enabling students to access our library catalog at any time and from any place, we will encourage them to be more responsible for their information-seeking and recreational reading choices.
Metrics used to measure success of proposed initiative:
Student surveys
Proposed Initiative Description/Goals:
This is a request to update the SirsiDynix Horizon library system software so that iPhone users – after downloading a free app from Apple – can access the Parkway library catalog from their phones.
This app enables the user to:
· Locate titles of interest in our catalog from lists (award-winners, NYT best-sellers, Goodreads)
· Search our catalog for particular titles by scanning the book’s ISBN barcode
· Create lists of titles that can be accessed later
· Email information about particular titles
· Check their library account
Proposed Initiative Request Form
Classroom Implementation Date:
Building Implementation Date: Nov. 14, 2011
District-Wide Implementation Date:
Contact
Section 2
Implementation Details ((please put your selections in BOLD)
Section 3
Quantity:
Section 6
Software Title: BookMyne (enhancement to library software)
Cost Per License: None
Manufacturer:
Web Based / Network Version / Stand Alone Version Update to server software
Version Number: 2.1
Platform: Windows / Macintosh / Both
License Type: Per Seat / Per Building / District-wide
Server Required: Yes / No
Vendor Manufacturer/Contact:
Section 4
Hardware Adoption (Technology request only, please put your selections in BOLD)
Quantity:
Name:
Cost:
Manufacturer: SirsiDynix
Model:
Platform: Windows / Macintosh / Both
Vendor Manufacturer/Contact:
Staff Development (please put your selections in BOLD)
Section 5
Level Needed: Grade Level / Curricular Area / Building / District / Departmental / Small Audience
Area of Development: Certified Staff / Support Staff
Type of Development: One-on-One / Instructor-led / Web-based / Other
Who will receive initial development?
No development necessary.
Funding Source(s):
Projected Cost: No Cost
Proposed Initiative Evaluation Date: January 2012
School(s): High schools
Software Adoption (Technology request only, please put your selections in BOLD)
Cost(s) (Itemized):
No Cost; this update is included in our maintenance agreement.
Teacher(s):
Section 7
Stakeholder Approval
Computer Resource Specialist(s): n/a
Curriculum Coordinator(s): Carol Kohnen
Building Administrators(s): Mario Pupillo, Rob Gaugh, Travis Fast, Eric Wilhelm, Jim Gerker
Project Adoption Committee (To be completed by Project Adoption Committee)
Section 8
Approval: Yes / No
Referred to Supt’s Council: Yes / No
Explanation/Recommendation:
Proposed Project Start:
Proposed Project Completion:
Project Acct. Code:
Project Manager:
Technical Integration Specialist(s): n/a
Teacher(s): n/a
Next Steps:
Criteria for Proposed Initiative
(To be completed by Project Adoption Committee)
1. Initiative is aligned with District goals?
Comments:
2. Initiative is aligned with District Curriculum Guide(s)?
Comments:
3. How will the initiative impact student learning? (How many students will be impacted? How often will students use the tools? How will achievement increase?)
Comments:
4. What are the cost considerations?
Comments:
5. Is the initiative aligned with District hardware standards?
Comments: