Area 8
OMJ Operator and Career Services Provider Questions
3/24/17
1) Page 4 – Section noted as 1. Requirements and Specifications:
Indicates respondents MUST propose to provide BOTHOMJ Center Operator, and Career Services
Answer: The board has packaged the OMJ and Career Services Bid together thus a bid must be received for both components for either one. two, three or four counties
Page 17., 2.3 Cost Proposal -States that one could do 1.) OMJ Center Operator ONLY, or 2.) Career Services ONLY or 3.) BOTH.
Answer: Use the Budget Forms included in this RFP to provide a Cost Proposal for the services proposed in the Narrative Proposal. Applicants must complete the OMJ Center Operator and Career Services budget as well as the combined budget sheet. That is applicants must submit a combined OMJ Center Operator and Career Services budget as well as a separate, standalone budget for OMJ Center Operator only, and Career Services only.
2A) So wanted to seek clarification if one could just submit for ONE part or if it is required to
submit for BOTH parts?
Answer: The applicants will complete three budgets the OMJ operator budget, the Careers Services Budget and the combined OMJ and Career Services budget.
3)Page. 17, Section noted as 2.2.1.6Annual Expenditure and Obligation Requirements:
Is the board looking at the 80% obligated or spent in the same content as the state?
Answer: Yes
It is beneficial for the local area to be 80% obligated for each of its Adult, Dislocated Worker and Youth funds at June 30, 2017 for that year’s allocation, as it will then be eligible to receive any reallocated funds from other local areas’ funds not spent or obligated up to 80%. [seeWIOA128(c)and133(c).] In other words, whatever Area 8 has not spent or obligated of these funds at June 30, 2017 will be taken from the Area and reallocated to other local areas. If Area 8 has spent or obligated at least 80% by June 30, 2017, if will be eligible to receive (along with other local areas who have spent/obligated 80% of their funds) the funds from any area that did not reach the 80% obligated/expended level.
As the State does not allow agencies to count staff cost as an obligation, currently we only capture accruals of staff time for the current qtr. that we are in for staff cost via the RMS / CFIS system.
Answer: his is accurate. You can only obligate and accrue only the staff salary (and benefits, etc.) for the time they have completed, to date, not what you anticipate they will use in the future.
and the state only allows agencies to count only the current QTR that a client is enrolled in an ITA as an Obligation and not the future quarters of an ITA.
Answer: his is accurate in part. Approval of an ITA is acommitmentonly. It becomes an obligation only
- Atthe time the timeparticipantenrollsintraining(currentquarterorsemester)
- Attimepaymentisdueandpayable(if invoicedup‐front)
- Whenafinancialagreementisexecutedwiththetrainingproviderandthecostisspecified
It becomes an accrual (and can be included as a part of the 80% expenditure) at the time when services are provided, including:
- Inentirety,ifinvoicedupfront (for those programs that are not broken out by quarters/semesters) and the entire tuition will be owed
- Incrementallyasthetrainingisdelivered
- Inentirety,whentheschool’sadd/dropdate haspassedandtheentiretuitionwillbe
owed (If the program goes past June 30, and the school invoices at the beginning for the entire program, you can obligate and accrue the total cost after the drop and add timeframe has passed)
4)What would happen if a county was not interested in being the OMJ operator anymore?
Answer: The RFP requires the applicant to submit to be both the OMJ Center and the Careers Service provider. If we receive no bids the Board and the Chief Elected Officials will determine with the State of Ohio the next step in procurement and/or designation.
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