Natural Gas Fueling the Future

2015

PHMSASeminar

Exhibitor Guidelines

Natural Gas – Fueling the Future

“PHMSA SEMINAR”

Please review the following prior to exhibiting on September 14, 2015:

Each person working in your exhibit must be registered as additional exhibit personnel.

Booth registration includes one person. Any additional people working the booth space must register. An individual registration form was included in your Exhibitor Registration packet. If you did not receive one, it is available on the TGA Website:

6-foot tabletop display.

(If you are using a floor display, it must be inside the 6’x2’ span of the table area.)

Shipping to and from Embassy Suites San Antonio Riverwalk:

PACKAGES

Embassy Suites San Antonio Riverwalk does not have a shipping department. Contact Sarah James directly at 210-424-6208 and let her know about how many boxes you are sending to the hotel and/or if you are needing special arrangements for delivery and storage or if you’d like the packages held at the front desk or placed in your meeting room.

Items over 250lbs must be handled by a drayage company. The hotel provides complimentary storage of your event materials up to (3) three days prior to the first day your meeting space is booked. Additional storage days are charged at $10 per box per day. The hotel does not assume liability for stored materials.

**Embassy Suites does not have a regularly scheduled box pick up with UPS or FedEx.Your company must call and schedule a pick up before leaving outgoing packages with our Front Desk. Boxes left behind without shipping instructions will be discarded. Breakdown is at 6:45 PM at night so this must be done during business hours on Wednesday!

The following information must be on all packages to ensure proper delivery:

ATTENTION: Individual’s name,
Contact Phone: Individual’s cell phone number
Group: Texas Gas Association, Texas Gas Association
Arrival: Monday, September 14, 2015 or the date of your arrivle
Property Address:Embassy Suites – San Antonio Riverwalk
125 E. Houston St.
San Antonio, TX 78205
The Convention Services Manager: Sarah James – 210.424.6208
The Convention Services Manager Phone/Email:
Number of Boxes:

Please have your Crates / Shipped items labeled with your Company Name, Your Name, Address, Phone number for easy identification.

5.No open flames OR compressed gas containers in the exhibit area.

6.Please turn all cell phones off or to vibrate during meetings. If you must answer a call please show respect for others and step quietly into the hall.

7.Exhibit breakdown for PHMSASeminarbegins at 6:45pmand completed by10:00 pmon Wednesday, September 16th. Please do not begin breaking down before 6:45pm.

CANCELLATION POLICY

Cancellation for TGA Conference must be in writing.

Cancellations 30 days plus prior to conference: Full refund less $50.00 processing fee or full credit to TGA Account, expiring by year end.

Cancellations 16-29 days prior to conference: Full credit to TGA account, expiring by year end.

Cancellations less than 15days prior to conference: will not be refunded (Refunds and credits for special events: golf, tours, fishing, clay shooting, etc will not be issued). Substitute Attendees will be accepted for all events; notify TGA Office prior to event.

See you there,

Texas Gas Association

TGA P.O. Box 440340Houston, TX77244-0340 / Phone 281-497-8427 / Fax 281-497-8426 / E-mail: