Name of Member of School Who Has Nominated You And/Or Otherwise Supports Your Application

UNIVERSITY OF OXFORD
School of Archaeology /
Academic Visitor/Honorary Research Associate Application Form

Thank you for your interest in the School of Archaeology. We welcome enquiries from those wishing to share or contribute to our resources and facilities and from those who wish to develop closer links with members of the School on a temporary or long-term basis. Details of the various options of visiting or associate status along with instructions for how to apply can be found here:

Please complete the details on this form and return it, with any relevant accompanying documentation to:

Part A: Personal information (to be completed by applicant)
Surname: / First name(s):
Title: / Nationality:
Contact email:
Contact address:
Home institution:
Position in Home Institution position:
Please tick here to indicate that you have provided a copy of your CV (no more than 2 pages
Part B: Details of visit(to be completed by applicant)
Requested status:
Proposed start date of visit: / Proposed duration of visit:
Please provide a brief description of your reasons for application and how your visit/research activity aligns with that of the School (150 words max):

Name of member of School who has nominated you and/or otherwise supports your application:

Part C: Financial Statement
Initial set up charge: / x / £100
Monthly visitor fee: / £75 per month (non-student)
£40 per month (student)
Bench Fee for lab use only: / £500 per month / No. Months requested:
N/A
Above fees will be paid by: / Applicant / Internal project
Details of internal project and code:

Methods of payment will be agreed with the applicant as part of the visitor agreement however the administration charge must be received by the start date of the visit.

Part D: Visitor Agreement
All Visiting Researchers and Research Associates are required to sign an agreement as a condition of working on University premises. The standard template is provided below and you will be asked to sign a customised version if your application is successful.
I acknowledge that the permission given to me to work in the School of Archaeology (the “Department”) for the period beginning and for the duration indicated in Part B of this form is subject to the following conditions, and may be withdrawn without notice.

1. I will comply with the terms of the University’s Statutes and Regulations (“the University Statutes”); and will honour codes of practice which are published under the authority of the University Statutes.[1]
2. I will comply with all Departmental regulations, codes and guidelines published from time to time; and pay any bench fees and charges which may be prescribed there for the facilities which I use.
3. I accept that my use of IT facilities via the University’s computer network is subject to the rules and regulations published on the university’s web site ( I undertake to read them before making use of the facilities.
4. I will comply with the University’s Information Security Policy, as amended from time to time, a copy of which is published on the University’s website:
5. I accept that the terms of the University Statutes relating to intellectual property apply to me; and that the University will be entitled in accordance with those terms to claim ownership of intellectual property which I produce.
6. I will treat details of any procedures, projects or research of which I become aware in the course of my work or my visits to the Department as strictly confidential. I will not disclose such information to any person unless I have express written permission to do so, or the information is already clearly in the public domain.
7. I consent to the processing of the personal data contained in this form, and any other personal data which I may provide to the University whilst I am a Visitor. Such data may be used for purposes connected with my work in the Department, for the protection of my health and safety whilst on University premises, and for any other purpose sanctioned under data protection legislation.
8. I will leave the premises on or before the date agreed with the School of Archaeology ]. I will not remove any item which is not mine from the Department without the written permission of the Head of Department.
9. At no time will I use University or Departmental facilities for my own business purposes, and I recognise that I have no right to the use of such facilities for personal purposes.
10. I acknowledge that I am not an employee, worker or agent of the University and will therefore at no time hold myself out as being its employee, worker or agent.
11. I will not apply for external funding in the University’s name or on its behalf, whether under a research grant, contract or research “gift” (donation).
12. At no time will I represent to any party that I am authorised to speak on behalf of the University or the Department, or to sign any document on behalf of the University or the Department. I will not use any of the names, marks, logos or letterheads of the University or the Department except in the course of my participation in a University project and with the prior written permission of the Head of Department.
13. I confirm that I have the right to work in or to visit the UK and, where necessary, hold the appropriate visa for the duration of my stay.[2]

The following terms will be confirmed separately by the School of Archaeology

1. I confirm to the University (a) that I have provided the Departmental Administrator with a written declaration, detailing any materials owned by me or by a third party which I intend to use during my time in the Department; and (b) either [that I am an independent researcher, and that none of the commitments above will conflict with any obligations to an employer or to any other party] or [that my employer [EMPLOYER NAME] has seen and endorsed the commitments above and has consented to my working in the University on leave/secondment].

[15. Include when the Visitor is participating in an externally funded project; otherwise delete. In consideration of the University allowing me to participate in the project described in the Agreement dated [DATE] with [FUNDER NAME], I agree to abide by the terms of that agreement (a copy of which may be obtained from the Departmental Administrator), and to do everything required to give effect to it. Specifically I agree, without prejudice to clause5 above, that any intellectual property and the publication of any results will be dealt with as prescribed by that agreement.]
I understand that these undertakings will continue in force notwithstanding the termination of the project or my work in the University.
Part E: Declaration
I certify that the particulars given above are correct and that I wish to apply for Academic Visitor status at the School of Archaeology, University of Oxford. I understand that the information I supply will be used by the University for administrative purposes within the terms of the Data Protection Act 1998. I undertake to abide by the rules of the School of Archaeology and any other University Regulations duly published.
Signature of Applicant: / Date:
Part F: Supporting Statement by nominator
Reasons for supporting application and specific benefits for the School (150-200 words). Please include details of justification for any fee waiver and proposed location, if applicable, where the visitor will be based.

Name of nominator:

Signature of nominator:

/ Date:
Part G: Record of School Board Approval

Date of meeting:

Decision to accept visitor:

Agreed fees:

/ Standard administrative fee: / £100
Bench Fee / £
Monthly Fee / £
Reasons for non-standard approach to fees or fee waiver:
Signature of Head of School
Signature: / Date:

[1]The attention of visitors is specifically drawn to the following:

• Intellectual Property:
• Conflict of interest:
• Academic Integrity in Research:
• Public Interest Disclosure:
• Research integrity and ethics:

Further information about relevant University research-related policies, procedures and guidance is also available at:

[2] Visitors to the University from outside the EEA who do not already have the right to work in, or to visit, the UK must ensure that they have a visa appropriate for the activities in which they will be participating: the necessary visa must be obtained before coming to the University. Visitors from outside the EEA are encouraged to contact their host department and/or their local visa post for advice on the type of visa required at an early stage, and before making any arrangements to travel to the UK.