Montmorency County Board of Commissioners
MONTMORENCY COUNTY BOARD OF COMMISSIONERS
MEETING HELD MARCH 14, 2007
PRESENT: Albert LaFleche, Zac Weaver, Paul Wingate, Roger Frye, Kathy Podzikowski
ABSENT/EXCUSED:None
ALSO PRESENT:Robert Goodall, Wanda Teets, Larry Pascador, Garry Ferguson, Jim Klein, Terrie Case, Patti Skarbek, Claude Hubert, Jim Young, Ryan Ackerberg, Brian Crane, Tom Santer
AGENDA ADDITIONS/DELETIONS:
Additions:Clarify Prosecutors Salary Increase
District Health #4 allocation f/2007
Req. f/cancellation of BCBS f/employee 19-25 yr. old
Sheriff Mechanic Position
Delete:Probate Court Matters
Motion by LaFleche, seconded by Podzikowski approving the agenda with additions/deletions. Yeas: 5 Nays: 0 Motion carried.
APPROVAL OF MINUTES:
Motion by Podzikowski, seconded by Weaver approving regular and closed session minutes of February 28, 2007. Yeas: 5 Nays: 0 Motion carried.
CLAIMS AND ACCOUNTS:
Motion by LaFleche, seconded by Podzikowski approving Claims and Accounts. Yeas: 5 (Roll call: LaFleche, Weaver, Wingate, Podzikowski, Frye) Nays: 0 Motion carried.
PUBLIC COMMENT:
Mr. Hubert present and gave comment on his concerns about tight budgets and money issues and suggested layoffs.
TREASURER REPORT:
Treasurer Teets present. December 2006 year end trial balance handed out. $30,000.00 shortfall in General Fund. Discussion on other line items that should be able to cover those funds (MERMA, Health Care, T&A line). Cash and Fund Balance report for Feb. 2007 handed out. Carry over of $250,000.00 plus $43,000.00 getting back f/other funds equals $293,000.00 less $30,000.00 short in General fund leaves $323,000.00 in carry over for 2007 budget. Budget Worksheet f/revenue and expenditures handed out. Motion by Podzikowski, seconded by Wingate to receive and file the Treasurers report. Yeas: 5 Nays: 0 Motion carried.
CLAIMS AND ACCOUNTS CON’T:
Bill received for Generator and grant money received. $694.00 needed from Equipment Fund to pay bill. Discussion held. Motion by Podzikowski, seconded by Weaver to pay $694.00 from the Equipment Fund for the Generator. Yeas: 5 (Roll call: Weaver, Wingate, Podzikowski, Frye, LaFleche) Nays: 0 Motion carried.
FINANCE:
Equalization Department is requesting one new computer (old one will not support the software). Estimated cost $1,074.00, money to come from Equipment line. Motion by Wingate, seconded by Weaver allowing purchase of one new computer and software upgrades from equipment line item. Yeas: 5 (Roll call: Wingate, Podzikowski, Frye, LaFleche, Weaver) Nays: 0 Motion carried.
Discussion held on new District Health Director and budget to be reduced over the next two years so that the counties share would be the Maintenance of Effort amounts. For this year this would mean that our amount is going to be short $5709.00 for the year. Discussion held. Motion by Weaver, seconded by LaFleche to start paying the full allocation of $6474.75 per month to District Health retro to Jan. 1, 2007. Yeas: 5 (Roll call: Frye, LaFleche, Weaver, Wingate, Podzikowski) Nays: 0 Motion carried.
Maximus tabled to next meeting.
Register of Deeds purchase of binders issue brought back to the board. At last meeting motion was made to take money from the Registers budget to purchase binders, however this was an unbudgeted request and the money needs to come from somewhere else. Finance met and suggest that the money come from Contingency. Motion by Weaver, seconded by Wingate to take $2100.00 from Contingency to cover binders for the Register of Deeds. Yeas: 5 (Roll call: LaFleche, Weaver, Wingate, Podzikowski, Frye) Nays: 0 Motion carried.
Finance would like to start a workshop for the 2008 budget in August. Discussion held. Discussion on Department Head meetings that were suppose to be held at the commissioners second meeting of the month. It was decided to wait until the board meetings were being held back at the courthouse.
SHERIFF COMMITTEE:
Under Sheriff Skarbek present. She would like to negotiate a contract on the payphone that is at the jail. Under sheriff Skarbek will discuss any contracts with the Prosecutor.
Paul Moran gave notice that he will no longer be able to do the sheriff car maintenance. Under sheriff suggests hiring a part time mechanic to work right at the sheriff department garage for 24 hours per week to get through the 2007 budget season and to look at what to do for 2008. Discussion held on hourly rate. Comments on conditions of cars and current maintenance concerns from Deputy Santer, Deputy Ackerberg and Deputy Crane. Discussion held on current budget for car maintenance. Motion by Wingate, seconded by Podzikowski to advertise for a part time certified master mechanic for the county at $20.00 p/hr. for 3 days per week with no benefits. Yeas: 5 (Roll call: LaFleche, Weaver, Wingate, Podzikowski, Frye) Nays: 0 Motion carried.
Discussion on maintenance issues at Sheriff Department. Under sheriff would like to see if mechanic could do some general maintenance if capable and time allows. Discussion on damaged snowmobile, claim made with insurance company.
10:25 A.M.Break
10:35 A.M. Back in session
EQUALIZATION DEPT.:
Darcy Welch, Director present. Service Contracts have been sent to each township for their review. Update given on department (training done with Resource on computer software).
CONSERVATION DISTRICT ISSUE:
RESOLUTION #07-04SUPPORT OF THE CONSERVATION DISTRICTS
Weaver/LaFleche Yeas: 5 (Roll: Weaver, Wingate,
Podzikowski, Frye, LaFleche) Nays: 0 Resolution
passed.
BUILDING AND GROUNDS:
Update given on renovation project. Still appear to be ahead of schedule. Chowen wiring update. Drywall is in and drop ceiling being worked on. Commissioner Wingate is looking at a Landscape Grant for the courthouse with NEMCOG etc. Discussion held.
Jim Klein present and shows board a plaque. Lt. Corp. Gary Cordes is in Iraq and has obtained and sent home an American Flag that was flown in Iraq in Jan. 2007. This flag will be raised and flown here on Wednesday, March 21, 2007 at 11:00 a.m. at the Hillman VFW for the day and then will be placed in safe keeping with the VFW. Citizens and Board members are invited to the flag raising.
COORDINATOR REPORT:
March 22, 2007 there will be an Energy Audit Conference in Indian River, Mi. Coordinator suggests someone attend. Discussion held. Commissioner Wingate will attend. Motion by Podzikowski, seconded by Wingate authorizing Commissioner attend Energy Audit Conference in Indian River March 22, 2007. Yeas: 4 (Roll call: Weaver, Wingate, Podzikowski, Frye) Nays: 1 (LaFleche) Motion carried.
RESOLUTION #07-05CONCURRENCE WITH 07/08 NE MI COMP.
ECONOMIC DEV. STRATEGY
Wingate/Podzikowski Yeas: 5 (Roll: Wingate,
Podzikowski, Frye, LaFleche, Weaver) Nays: 0
Resolution passed.
MSU holding another County Finance and Budget Workshop in Gaylord on March 22, 2007. Cost is $55.00 p/person. Motion by Podzikowski, seconded by Wingate to send Coordinator Goodall to MSU County Budget and Finance Workshop in Gaylord. Yeas: 5 (Roll call: Podzikowski, Frye, LaFleche, Weaver, Wingate) Nays: 0 Motion carried.
Public Use Policy for courthouse after hour meetings discussed. Will allow after hour meetings on case by case basis. Clerk had concerns on how building would be locked and unlocked.
Clerk office requested authorization to remove a 19-25 year old dependant from a union employees blue cross because of no verification by employee as to whether this child/dependant was eligible. Discussion held. Under sheriff Skarbek will discuss with employee right away and notify clerk.
Motion by Wingate, seconded by Weaver to appoint the following to the Montmorency County Building Code Enforcement Board for a term commencing Jan. 31, 2007 to Jan. 31, 2009: Chris Hardies, Robert Kenyon, Jr., Mike Klein, Roger Cohoe and alternate Kevin Klein. Yeas: 5 Nays: 0 Motion carried.
Motion by Podzikowski, seconded by Weaver for the part time probate clerk (Jodi) to cover the vacation period for the Probate Register the week of 3/26/07 for an additional day and 1 additional hour without benefits. Yeas: 5 (Roll call: LaFleche, Weaver, Wingate, Podzikowski, Frye) Nays: 0 Motion carried.
Discussion on Prosecutor increase in wage motion from last meeting. Clerk will discuss with payroll clerk and get straight.
COMMITTEE REPORTS/COMMISSIONER COMMENTS:
LaFleche:Claims & Accounts, Sheriff
Weaver:Road Commission, Sheriff, Finance
Podzikowski:Building & Grounds, Claims and Accounts
Wingate:Finance, Building & Grounds, MERMA
Frye:Mental Health, Substance Abuse, Landfill, RC&D
OTHER:
Discussion on billing Landfill for retirement portion of board per diems. Issue will be on the next meetings agenda.
11:45 A.M. ADJOURN SUBJECT TO CALL OF THE CHAIR
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Roger Frye, ChairpersonCheryl A. Neilsen, County Clerk
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